Office Manager/People Assistant (Part-Time) - Growing Maritime Defense Business

Pole Star Defense; Saint Petersburg (FL); On-site; USD 10,000 - 60,000; Part time

Job summary

A growing maritime defense business in St. Petersburg is seeking a detail-oriented Office Manager/People Assistant. This part-time role involves managing office operations, supporting staff, and ensuring a productive work environment. Ideal candidates will have strong organizational and interpersonal skills, with a passion for collaboration and office management.

Benefits

Annual Leave

Sick Leave

Wellbeing Days

Qualifications

• Demonstrated office management experience.
• Must be a self-starter and show initiative.

Responsibilities

• Oversee day-to-day office administration.
• Manage vendor relationships and office supplies.
• Coordinate corporate events and onboarding.

Skills

Organizational Skills

Interpersonal Skills

Initiative

Collaboration

Education

Associate's Degree

Tools

Microsoft Office Suite

Google Products

Job description

Office Manager/People Assistant (Part-Time) - Growing Maritime Defense Business

Office Manager/People Assistant (Part-Time) - Growing Maritime Defense Business

3 days ago Be among the first 25 applicants

Title: Office Manager / People Assistant

Based in: St. Petersburg, FL

FLSA: Non-Exempt

Pay: $23.50 - $31.25/hr

Work Type: Part-Time (up to 20 hours/week)

ABOUT THE COMPANY:

Pole Star Defense is a leading provider of maritime domain awareness, maritime security, and fisheries monitoring systems to the government sector. Since 1998, we have pushed the limits of innovation, mitigating growing threats to ships, supply chains, cargo, territorial waters and, most importantly, safety of lives at sea and beyond. Today, we continue to develop and implement pioneering intelligence technologies to protect customer vessels, people, maritime domain, and reputation.

POSITION DESCRIPTION:

Pole Star Defense is looking for an Office Manager/People Assistant to be responsible for ensuring the efficient functioning of our St. Pete office by overseeing various administrative tasks and managing office resources. This position is pivotal for maintaining a productive and organized workplace, enabling other staff members to perform their roles effectively. The Office Manager/People Assistant will coordinate office activities and operations to secure efficiency and compliance with company policies, manage office supplies, schedule meetings and appointments, arrange corporate events and provide general administrative support to employees. This role will be integral in maintaining our positive and professional corporate culture. The ideal candidate will be energetic, highly organized, and detail-oriented with excellent interpersonal skills and a passion for organizational processes, collaboration with team members, and boosting morale.

RESPONSIBILITIES:

• Day-to-Day office administration, i.e. stocking/ordering supplies, cleaning of common areas and conference rooms, preparing for visitors, handling incoming and outgoing communications, including phone calls, emails, and mail
• Manages vendor relationships and ordering services: coffee, water, and online ordering
• Coordinate with the IT department on all office equipment
• Organize and manage corporate events such as birthday celebrations, lunches, team building activities and holiday parties to include contract management, payments, and catering when applicable
• Partner with the People Department to maintain office policies and assist with onboarding new hires, and ordering/issuing SWAG
• Liaise with The Hub Community Manager and other tenants on Hub Happenings such as tours, Happy Hours, Tech Exchange Events and other community events
• Personal Assistant to CEO, to include organizing logistics for BoD meetings and expense report preparation.
  
  
  

Requirements

• Demonstrated office management experience
• Stellar organizational skills and attention to detail
• Must be a self-starter and show initiative
• Excellent interpersonal skills
• Collaborative mindset
• Proficiency with Microsoft Office Suite and Google Products
  
  
  

EDUCATION/CERTIFICATIONS:

• Associate's degree or related work experience
  
  
  

DESIRED SKILLS (Not Required):

• Experience working with government invoicing and customers
  
  
  

Benefits

• Annual Leave = 12.5 days
• Sick Leave = 2.5 days
• Wellbeing = 2.5 days
  
  
  

WORK SCHEDULE NOTE:

While this position is scheduled for a traditional Monday - Friday work week, our systems run 24/7/365 and as such, you may be expected to perform out of hours, on-call support on an as needed basis. Additional compensation may be available for working on-call, on standby or during holiday hours.

This is a Public Trust position and requires completion of a State and Federal Criminal History Report (i.e., background check) and may require a Department of Defense security clearance. Current and future employment will be contingent upon satisfactory completion of both the FBI Summary History Report and if designated, a DoD security clearance.

This position requires use of or access to information subject to the Export Administration Regulations ("EAR") or the International Traffic in Arms Regulations ("ITAR"). Accordingly, all applicants must be U.S. persons within the meaning of these regulations. Under ITAR, a U.S. person is defined as a U.S. Citizen, U.S. Permanent Resident, or a person who is a protected individual under the immigration and Naturalization Act (8 U.S.C. 1324b(a)(3)).

Pole Star Defense is a U.S. Government contractor and is an Equal Opportunity Employer including disability and veterans.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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