Office Manager Part-time (maternity cover - fixed term contract)

Dynata; United States; Remote; USD 30,000 - 60,000; Part time

Job summary

An established industry player is seeking a dedicated Office Manager to ensure a productive working environment. This role involves overseeing daily office management, supporting a dynamic team, and maintaining high standards within the office. The ideal candidate will possess excellent communication skills, a proactive attitude, and a knack for organization. This part-time position offers flexibility and opportunities for professional development within a global organization. Join a vibrant team and contribute to an inclusive work culture that values diversity and collaboration.

Benefits

Flexible working schedule

Professional Development & L&D platform

Additional Health Insurance

Meal and gift vouchers

Free Multisport Card

Fruits and drinks in the office

Wellness Programs

Office massages

Recognition program

Volunteering program

Qualifications

• 1-2 years of experience in a similar role preferred.
• Strong communication and problem-solving skills are essential.

Responsibilities

• Manage office operations, including travel arrangements and billing.
• Coordinate mail distribution and maintain office standards.
• Support onboarding and organize company events.

Skills

Excellent knowledge of English

Communication skills

Problem-solving ability

Microsoft Office proficiency

Organizational abilities

Multitasking abilities

Proactive self-starter

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are looking for a dedicated, organized and service minded Office Manager. As an Office Manager you will be primarily responsible for the day to day management of our office in Sofia, which will allow for a productive working environment for staff and management. We are looking for a strong communicator with a warm personality and an eye for detail. If you want to support an enthusiastic team and secure that the environment is a great place to work, this could be the place for you. At the same time, we offer you an opportunity to learn and grow in a global organization.

IMPORTANT:

Kindly note that this role is a fixed-term, part-time (20 h/w) maternity leave cover for a period of 3 years.

RESPONSIBILITIES:

• Office management which includes travel arrangements and billing, coordination of the overall maintenance of the facility.
• Coordinate the receipt and distribution of mail and packages.
• Make sure that all incoming invoices related to the office supplies are registered and paid on time.
• Maintain the office at the highest standards and arrange necessary repairs.
• Orientation and onboarding process for new employees.
• Provide support to visitors.
• Support employees and managers with office administration related queries.
• Organize company events.
• Partner with the Office Director & HR to maintain office policies.
• Coordinate the health & safety policies applicable in the office.
• Administer credit card and expense process; order credit, send them to appropriate parties, confirm receipts are in line with the budget and research problems.

SKILLS AND ATTRIBUTES:

• Excellent knowledge of English (as a company language).
• Demonstrates highest level of ability in all aspects of communications.
• Excellent problem-solving ability.
• Expert proficiency in Microsoft Office, Word, Excel and PowerPoint.
• Exceptional organizational and multitasking abilities.
• Proactive, self-starter, proven initiative.

EXPERIENCE:

• 1-2 years of equivalent work experience in a similar role (preferable).

WE OFFER:

• Vast flexible working schedule to choose from. The successful candidate can choose between working 5 or less days per week (total of 20 hours weekly).
• Professional Development & L&D platform.
• Additional Health Insurance with luxury package.
• Meal and gift vouchers for different occasions.
• Free Multisport Card.
• Fruits and drinks in the office.
• Wellness Programs and office massages.
• Recognition program.
• Volunteering program.
• Refer-a-friend bonus.

Dynata is the world’s largest first-party data and insights platform. With a reach that encompasses 62 million consumers and business professionals globally, and an extensive library of individual profile attributes collected through surveys, Dynata is the cornerstone for precise, trustworthy quality data. The company has built innovative data services and solutions around its robust first-party data offering to bring the voice of the customer to the entire marketing continuum – from strategy, innovation, and branding to advertising, measurement, and optimization. Dynata serves nearly 6,000 market research, media and advertising agencies, publishers, consulting and investment firms and corporate customers in North America, South America, Europe, and Asia-Pacific. Learn more at www.dynata.com.

At Dynata, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. Dynata welcomes and encourages applications from people with disabilities. We are committed to an inclusive work culture for all our employees. Accommodations by request can be made for all aspects of the selection process. For administrative purposes your personal data will be kept on record and will be disclosed and transferred both within and outside the European Economic Area, including the United States of America. We shall take all reasonable steps to prevent any unauthorized access to your personal data.

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