Office Manager (Part-Time)

Harmonic; New York (NY); On-site; USD 43,000 - 48,000; Part time

Job summary

Harmonic is seeking an organized Office Operations Coordinator to be the primary contact for daily needs and maintain a smooth, efficient workspace at our Chelsea office. The role focuses on logistics, procurement, and vendor relations with a start-up mindset.

You will plan team events, support visiting customers and talent, and manage access systems, while contributing to a collaborative office culture. This is a 20-hour/week in-person position with occasional events.

Qualifications

• Must be highly organized and reliable.
• Experience in office management or front desk roles.
• Strong communication and interpersonal skills.
• Able to work in person at Chelsea; 20 hours/week.
• Bonus: startup environment experience.

Responsibilities

• Serve as primary point of contact for office needs, manage budgets, procurement, vendors, and upkeep.
• Plan, book, and coordinate monthly team events.
• Support visits from customers, prospects, and talent, including access and logistics.
• Maintain office access systems and badging.

Skills

Office management

Vendor coordination

Event planning

Communication

Tools

Slack

Google Workspace

Notion

Job description

About Harmonic

Every day, thousands of new companies are founded. Most will never matter. A few will change everything.

Harmonic helps startups get discovered by the investors, customers, partners, and talent that will change the trajectory of their company.

We are a living, breathing record of the innovation economy. Allowing our customers to understand who matters, what’s happening, where to look next, and how to make decisions.

We're doubling revenue annually, profitable, and backed with $30M from Craft, Floodgate, Sozo Ventures, and plenty of other industry leaders. We're committed to ensuring hundreds of billions of dollars find the right founders, so the innovations that matter most flourish. If that resonates, let's talk.

What You’ll Do

Office Operations

• Serve as the primary point of contact for office-related needs, such as:

  
  
  
  

  • Ordering and restocking snacks, drinks, coffee, and office supplies, and tracking budget spend

  
  

  • Managing outside vendors and deliveries

  
  

  • Keeping shared spaces and meeting rooms in good shape

  
  

  • Managing any office equipment that needs repairs or replacements

  
  

  • Helping finish setting up and decorating our new office

  
  
  
  

Workplace Experience & Culture

• Help plan, book, and coordinate logistics around our monthly team events




• Celebrate birthdays and work anniversaries, and look for small ways to make the office a place people want to be

Office Visits Support

• Support visiting customers, prospects, and talent with logistics and coordination, so they leave with a great first impression of Harmonic




• Manage office access systems and badging

Who You Are

• Highly organized, reliable, and strong at project management. You keep many things moving and nothing gets dropped




• Scrappy and with a \"get shit done\" attitude




• Strong communication and interpersonal skills




• Excited to work in person at our Chelsea office 20 hours a week (~4 hours per day), with flexibility for occasional events




• Able to work independently and make decisions in a fast-paced environment




• Bonus: 1+ YoE in office management, workplace, front desk, or event operations, ideally at a fast-growing startup




• Bonus: Experience with Slack, Google Workspace, and Notion

Process

1. HM Screen: 30 minutes




2. In-Person Interview: 1 hour




3. References




4. Offer

Compensation

$31-35/hr