Office Manager- Miller Academic Center

Commonwealth of VA Careers; Lexington (VA); On-site; USD 40,000 - 60,000; Full time

Job summary

The Virginia Military Institute seeks an Office Manager for the Miller Academic Center, focusing on administrative support for educational programs. This full-time position involves managing databases, supporting tutoring programs, and requires strong organizational and communication skills. A competitive benefits package is offered.

Benefits

Generous benefits package

Qualifications

• Related experience in an office setting.
• Willingness to work varied hours, including evenings and weekends.
• Experience in academic support or data collection is a plus.

Responsibilities

• Provides administrative support for day-to-day operations.
• Manages MAC database systems and confidential records.
• Designs training materials and maintains the MAC webpage.

Skills

Excellent organizational skills

Excellent customer service skills

Excellent verbal/written communication skills

Ability to handle multiple tasks

Tools

Excel

Qualtrics

Job description

Title: Office Manager- Miller Academic Center

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location:Virginia Military Institute

Agency Website:www.vmi.edu

Recruitment Type: General Public - G

Job Duties

The Miller Academic Center (MAC) at VMI is accepting applications for the position of Office Manager. The MAC provides academic support programs at all academic levels, from at-risk students to high achievers, with an overall mission of facilitating cadets’ academic success and timely progress toward degree completion. The Center coordinates course-specific study group sessions and peer tutoring, need-specific learning skills programs, and academic advising support. The Center also administers Disabilities Services.

This is a full-time in-person Classified position with a generous benefits package.

Job Description:

The Office Manager
• Provides administrative support for day-to-day operations of the MAC and its programs.

• Manages MAC database systems and confidential records and routinely compiles information for administrative reports and updates, in collaboration with the Registrar and other units as required.

• Assists with training, management, and evaluation of the MAC’s peer tutors.

• Designs and produces training materials and other documents as needed in support of MAC programs.

• Processes purchasing, travel, and other fiscal paperwork in keeping with VMI Comptroller’s office guidelines.

• Maintains the MAC webpage and social media accounts.

• Performs other duties as assigned by the Director.

Minimum Qualifications

• Related experience in office setting
• Familiarity with Excel and Qualtrics
• Willingness to work varied hours, including evenings and weekends
• Able to handle multiple tasks at one time
• Excellent organizational skills
• Excellent customer service skills
• Excellent verbal/written communication skills

Additional Considerations

• Academic support training or experience
• Data collection experience and reporting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to the online application please include a letter of interest, curriculum vitae, and contact information for three professional references.
Applications will be reviewed on a rolling basis and will be accepted until the position is filled.

Contact Information

Name: Tamara Wade

Phone: [phone]

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.