Office Manager - Michels Infrastructure Solutions, Inc. New Wyoming

Michels; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Short-Term Disability Insurance

Long-Term Disability Insurance

401(k) Retirement Plan

Legal Plan

Identity Theft Protection and Coverage

Job summary

Michels Infrastructure Solutions, a leading North American contractor, seeks an Office Manager to coordinate project offices, onboarding, and site access. You will support field teams, vendors, and corporate staff to keep operations efficient.

In a fast-paced construction environment, you will manage records, budgeting assistance, scheduling, and communications, ensuring a professional, safe, and organized project office throughout the lifecycle.

Qualifications

• Associate's degree required or equivalent experience.
• 2-5 years of related administrative, office management, construction administration, or project support experience.
• Strong organizational, administrative, and multitasking abilities.
• Experience supporting project teams, construction operations, or professional services is preferred.

Responsibilities

• Manage day-to-day project office operations and administrative activities.
• Support project management, operations, project controls, and field teams through administrative functions.
• Coordinate onboarding and access requirements for employees, subcontractors, vendors, and visitors.
• Maintain project records, office systems, documentation, and information management processes.
• Coordinate office vendors, service providers, and facility-related activities.
• Promote a strong health, safety, environment, and quality culture in the project office.

Skills

Organizational skills

Multitasking

Communication skills

Customer service mindset

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Office Manager

Location: Project-Based
Employment Type: Full-Time
Travel: Local Travel Required

Help Build the Foundation Behind Mission-Critical Projects

The successful delivery of hyperscale data centers and mission-critical infrastructure requires more than exceptional field execution. It requires organized project offices, accurate records, efficient administrative support, and a professional environment that enables project teams to focus on delivering world-class results.

As an Office Manager with Michels Infrastructure Solutions, you will serve as a central resource for project teams, visitors, vendors, subcontractors, and corporate support functions. You will help manage day-to-day office operations, support project administration activities, coordinate onboarding and site access requirements, and ensure project offices operate efficiently throughout the construction lifecycle.

About Michels Infrastructure Solutions

Michels Infrastructure Solutions (MIS) brings together the full capabilities of the Michels Family of Companies under a Super General Contractor (Super GC) model, providing mission-critical owners and developers with a single point of accountability for every phase of project execution. By combining self-performed specialty design, construction, and commissioning services, MIS delivers large-scale, multidisciplinary projects with greater control over safety, quality, schedule, and cost.

MIS specializes in the delivery of hyperscale data centers and mission-critical facilities, leveraging expertise across mass grading and site development, wet and dry utilities, fiber and telecommunications infrastructure, ground improvement, deep foundations, structural concrete, power infrastructure, and commissioning. Our integrated delivery approach enables customers to partner with a single-source team capable of executing some of North America's most complex and demanding infrastructure projects.

Position Overview

As an Office Manager, you will support project teams through a variety of administrative, operational, and office management functions while overseeing the daily operations of the project office. This role serves as a primary administrative liaison between field personnel, project management, visitors, subcontractors, vendors, and corporate support teams.

You will coordinate office processes, maintain project records, support project onboarding activities, manage office vendors and services, assist with contract administration activities, and help create a professional and organized project environment.

Success requires exceptional organizational skills, strong communication abilities, attention to detail, customer service focus, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Manage day-to-day project office operations and administrative activities.
• Support project management, operations, project controls, and field teams through a variety of administrative functions.
• Coordinate onboarding and project access requirements for employees, subcontractors, vendors, and visitors.
• Maintain project records, office systems, documentation, and information management processes.
• Coordinate office vendors, service providers, and facility-related activities.
• Promote a strong health, safety, environment, and quality (HSEQ) culture throughout the project office.

What You'll Do

• Analyze and organize office operations, workflows, filing systems, records management processes, and administrative procedures.
• Coordinate activities supporting all phases of construction contracts, including bidding, award, execution, and closeout activities.
• Download and organize project plans, specifications, and related contract documentation.
• Answer incoming calls and professionally greet, direct, and assist visitors.
• Manage incoming and outgoing mail, shipments, deliveries, and correspondence.
• Coordinate office vendors and service providers, including cleaning services, facility maintenance providers, and other support partners.
• Develop and maintain procedures for the retention, protection, retrieval, transfer, and disposal of project records.
• Prepare reports and administrative summaries for project and business leadership.
• Assist with office budgeting, supply procurement, inventory tracking, and cost management initiatives.
• Coordinate employee, subcontractor, and visitor onboarding activities.
• Track site orientations, required training, badging requirements, and project access compliance.
• Support vendor setup activities and coordinate documentation with Project Controls and other project support functions.
• Maintain visitor logs, check-in/check-out records, and site access documentation.
• Coordinate conference room scheduling, meetings, project events, and office functions.
• Maintain contact lists, office directories, project rosters, and related records.
• Support employee travel arrangements, lodging coordination, workspace assignments, and general project office needs.
• Assist with project mobilization and demobilization activities.
• Maintain a professional, organized, and customer-focused office environment.

Why Michels Infrastructure Solutions, Inc.?

• We deliver some of North America's largest and most complex hyperscale data center and mission-critical infrastructure projects.
• We leverage a unique Super GC delivery model that combines specialty construction capabilities under a single-source execution approach.
• We provide exposure to every phase of project delivery, from planning and procurement through commissioning and turnover.
• We are family owned and operated.
• We invest an average of $5,000 per employee per year in training and career development.
• We perform meaningful work that supports cloud computing, artificial intelligence, digital connectivity, and economic growth.
• We believe everyone is responsible for promoting safety, regardless of job title.
• We are part of the Michels Family of Companies, one of North America's largest and most diversified energy and infrastructure contractors.
• We offer opportunities for advancement across operations, project support, administration, and business functions.
• Health Insurance
• Life Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• 401(k) Retirement Plan
• Legal Plan
• Identity Theft Protection and Monitoring Plan

Benefits may vary based on position and location.

Why You?

• You like to surround yourself with dedicated, value-driven people.
• You relish new challenges and evolving technology.
• You cringe when you hear: “Because that's the way we've always done it.”
• You are highly organized and enjoy bringing structure to complex environments.
• You enjoy helping others succeed through exceptional support and service.
• You thrive in fast-paced environments where priorities change throughout the day.
• You value personal accountability and take pride in attention to detail.
• You want to work to make a difference.

What It Takes

• Associate's degree and 2-5 years of related administrative, office management, construction administration, or project support experience, or an equivalent combination of education and experience.
• Strong organizational, administrative, and multitasking abilities.
• Experience supporting project teams, construction operations, professional services, or similar business environments.
• Ability to balance multiple priorities and manage competing deadlines in a timely and efficient manner.
• Strong verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing records, documentation, correspondence, schedules, and administrative processes.
• Ability to work independently while maintaining effective collaboration across project teams and corporate support functions.
• Experience supporting onboarding, training coordination, badging, access management, travel coordination, or similar administrative functions is preferred.
• Bachelor's degree is preferred but not required.
• Valid driver's license with an acceptable driving record.
• Ability to travel locally as required.
• Primarily works in a climate-controlled office environment located within an active project or construction setting.
• Works at a steady to fast pace with frequent