Office Manager (LF)

EPIP; Philadelphia (Philadelphia County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading organization is seeking an Office Manager to oversee administrative operations, ensure efficient office functioning, and provide support for grants and program activities. The ideal candidate will be detail-oriented, organized, and possess strong communication skills, working in a collaborative environment focused on social change.

Benefits

Comprehensive benefits package

Qualifications

• Detail-oriented and highly organized individual needed.
• Ability to thrive under deadlines and handle multiple tasks.
• English proficiency required; second language desirable.

Responsibilities

• Coordinate office administrative operations and support executive staff.
• Serve as primary contact for internal and external communications.
• Provide grants and program support by processing applications.

Skills

Interpersonal skills

Communication skills

Time management

Problem-solving

Collaboration

Attention to detail

Technology proficiency

Tools

MS Office Suite

FileMaker Pro

MS Access

Job description

The Leeway Foundation supports women and trans* artists and cultural producers working in communities at the intersection of art, culture, and social change. Through the Foundation’s grantmaking and other programs we promote artistic expression that amplifies the voices of those on the margins, promotes sustainable and healthy communities, and works in the service of movements for economic and social justice.

For more information about the Foundation visit:leeway.org

Job Description

The Office Manager (OM) coordinates Leeway’s office and administrative operations and oversees and/or performs a variety of administrative, clerical, and program support activities. The Office Manager reports to the Executive Director with input from the Program Director related to program and grants administration.

Compensation: Comprehensive benefits package. Starting salary is commensurate with experience.

Hours: 40 hours per week (On average; may work more hours around events, application deadlines and panel meetings. Some evenings and weekends.)

Key Responsibilities

• Serve as primary operational and administrative contact for internal and external contacts, including:
  • Primary responsibility for phone coverage.
  • Manage general email account ([e-mail] ).
  • Liaise with building management, housekeeping and facilities staff, and on-site repair/vendors.
  • Maintain community and conference room reservations and calendar.
• Coordinate office administrative operations, including:
  • Enter data into Foundation’s database, and export, update, and/or create manual spreadsheets.
  • Maintain office equipment and supplies.
  • Organize document retention/file maintenance; maintain and update paper and online filing systems.
  • Provide administrative support to Executive Director and other directors as needed.
  • Maintain office appearance
  • Support planning and coordinate room set-up and preparation for meetings and events as needed, including trainings, meetings, and workshops.
• Grants and Program administrative support, including:
  • Applications processing and the production of review panel materials.
  • Coordinate logistical details for panel, meetings, events, workshops, etc.
  • Generate reports including data on grant statistics.

Required Skills and Experience

The successful candidate will be self-motivated, detail-oriented, energetic, and highly organized.

• Strong interpersonal and communications skills, including an ability to communicate well across cultures and to relate effectively to a diverse group of people, e.g. applicants, consultants, vendors.
• Proven time management and problem-solving skills; an ability to thrive working under deadlines and handling multiple tasks without sacrificing attention to detail.
• Enthusiastic and collaborative approach to work, a sense of humor, a willingness to learn, and be open to new ideas.
• Demonstrated commitment to personal integrity, striving for excellence, and collaborating with others to achieve new levels of effectiveness and impact.
• Solid technology skills including proficiency with MS Office Suite, strong word processing and spreadsheet skills, and experience with database software (e.g., FileMaker Pro or MS Access).
• Ability to create and maintain filing and other document retention systems.
• English proficiency required. Proficiency in a second language related to grantmaking constituencies desirable (e.g., Spanish

To Apply

Interested candidates should send:

• A 1-page letter indicating why they are interested and qualified for the position;
• A resume;
• A 1-2 page writing sample (maximum 1500 words) that tells us more about their experience with and/or interest in art and social change; and
• Names of 3 professional references with contact information

Please submit your materials on or beforeMay 20, 2019 at 6PM ESTvia regular mail or email to:

Leeway Foundation
Attn: Office Manager Search
The Philadelphia Building
1315 Walnut Street, Suite 832
Philadelphia, PA 19107
Email:[e-mail]

No phone calls, please.All letters will be acknowledged.

The Leeway Foundation is committedto the principles of equal opportunity employment at every level without regard to race, color, religion, national origin, sex, marital or familial status,sexual orientation, gender identity characteristics or expression,age, non-job related disability, or political affiliation.

*Leeway has a commitment to trans inclusion and gender self determination and we use the term “trans” in its most inclusive sense, as an umbrella term encompassing: transsexual, transgender, genderqueer, Two-Spirit people, and more generally, anyone whose gender identity or gender expression is non-conforming and/or different from their gender assigned at birth