Office Manager (Legal Firm)

Pepin Academies; Fort Lauderdale (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading law firm in Fort Lauderdale is seeking a skilled Legal Firm Office Manager to oversee administrative operations. This hybrid role requires strong leadership and organizational skills, with responsibilities including managing staff, budgeting, and ensuring compliance with legal standards. The ideal candidate will have a background in office management, preferably in a legal environment, and will be proactive in implementing office systems. The firm offers a comprehensive benefits package to support employee well-being.

Benefits

401(k) retirement plan

Health insurance

Dental insurance

Vision insurance

Life insurance

Generous paid time off (PTO)

Parental leave

Qualifications

• Minimum 3–5 years of office management experience.
• Experience in a legal or professional services environment preferred.

Responsibilities

• Supervise and coordinate administrative staff and daily office procedures.
• Manage scheduling, workflow, and resource allocation.
• Ensure compliance with legal and ethical standards.

Skills

Leadership

Communication

Organizational Skills

Discretion

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Legal Practice Management Software

Job description

HireUp Talentis partnering with a well-established law firm in Fort Lauderdale to find a skilled and detail-oriented Legal Firm Office Manager to support the staff in delivering exceptional service to their clients. The Office Manager will oversee the day-to-day administrative operations of the firm, manage support staff, and ensure the office environment supports the attorneys’ ability to deliver high-quality legal services. The ideal candidate is organized, proactive, and experienced in managing a professional office—preferably within a legal environment.

This is a hybrid role, requiring four days per week on-siteat the Fort Lauderdale office.

Key Responsibilities:

As Office Manager, you will be responsible for supervising and coordinating the administrative staff and overseeing daily office procedures to ensure smooth operations. You will manage scheduling, workflow, and resource allocation to support optimal productivity across the firm. This role includes oversight of client intake processes, document management, and case file organization. You will assist with budgeting and billing functions, handle vendor relationships, and manage procurement of office supplies. The Office Manager will implement and maintain office systems, policies, and procedures while working closely with IT support to ensure all operational equipment is functioning properly. You will also coordinate meetings, attorney travel, and firm events. Ensuring compliance with legal and ethical standards—including confidentiality—is critical, as is supporting HR functions such as onboarding, staff training, and employee relations. Additionally, you will serve as the primary point of contact for all facilities and building management matters.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Minimum 3–5 years of office management experience (legal or professional services environment strongly preferred)
• Strong leadership, communication, and organizational skills
• Proficiency with office software (e.g., Microsoft Office Suite, legal practice management software)
• Ability to implement new software systems, past experience in doing so a plus
• Understanding of legal terminology and basic legal procedures is a plus
• Ability to multitask and prioritize in a fast-paced environment
• Discretion and professionalism in handling sensitive information

Benefits:
The firm is committed to supporting the well-being and financial security of our team. Our comprehensive benefits package includes a 401(k) retirement plan, health, dental, and vision insurance to keep you and your family covered, and life insurance for added peace of mind. We also offer generous paid time off (PTO) to help you recharge, as well as parental leave to support you during life’s most important moments. Your future, health, and work-life balance matter to us.