Office Manager (Legal Administrator)

State of Maine; Portland (ME); On-site; USD 50,000 - 70,000; Full time

Job summary

The Maine Commission on Public Defense Services is hiring an Office Manager for the Cumberland County Public Defender Office in Portland. This role involves supervising staff, managing legal documents, and ensuring efficient operations in a fast-paced legal environment. Ideal candidates are organized, detail-oriented, and possess strong interpersonal skills. Comprehensive benefits are offered, promoting an inclusive and supportive workplace.

Benefits

Paid holidays

Sick leave

Vacation leave

Health insurance

Dental insurance

Retirement contributions

Qualifications

• 4 years of paralegal experience or equivalent education/experience.
• 3+ years in administrative support within a legal setting preferred.

Responsibilities

• Ensure a well-organized work environment and communicate with various stakeholders.
• Supervise paralegal staff and assist the District Defender.

Skills

Organizational Skills

Communication

Data Management

File Management

Calendar Management

Education

Bachelor's Degree

Job description

Job Description

The Maine Commission on Public Defense Services is seeking to fill an Office Manager position in the Cumberland County Public Defender Office located in Portland.

About the Office: The Cumberland County Public Defender Office is comprised of five defenders and three support staff. The Legal Administrator will serve as the Office Manager, supervising paralegal staff and assisting the District Defender and Deputy District Defender.

Responsibilities: The Office Manager will work to ensure a well-organized work environment, communicate with court officials, law enforcement, legal and social agencies, jail and prison officials, clients, and their families. Proficiency in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and communication is required. The role reports to the District Defender and involves working as part of a team in a fast-paced legal setting.

Candidate Profile: The ideal candidate is self-directed, highly organized, detail-oriented, efficient, and able to work independently. Strong interpersonal skills, a good work ethic, teamwork ability, and adaptability are essential.

Minimum Qualifications

• Bachelor's Degree and four (4) years of paralegal experience in a law firm, court, or legal services agency, or an equivalent combination of education and experience.
• Preference will be given to candidates with 3+ years of experience in an administrative support role within a legal setting, demonstrating increasing responsibilities including supervision.

For questions, contact Executive Director Jim Billings at [e-mail].

Benefits

State of Maine employees enjoy a comprehensive benefits package, including paid holidays, sick leave, vacation leave, health and dental insurance, and retirement contributions. Specific benefits vary and are prorated for part-time roles.

We promote an inclusive environment and are committed to equal opportunity employment. Reasonable accommodations are provided upon request.

Application Encouragement

We encourage applicants from diverse backgrounds to apply, especially those who may hesitate due to not checking every qualification box. Your unique experience and passion are valued.