OFFICE MANAGER II

Socket.dev; Harrisburg (Dauphin County); On-site; USD 39,000 - 42,000; Full time

Job summary

Magisterial District Judge Urrutia's Office is seeking an Office Manager II to oversee daily clerical and administrative duties and staff. The role includes assigning work, maintaining records, handling payments, and ensuring compliance with department policies.

The position requires a high school diploma or equivalent, plus an associate's degree and at least 1 year of business experience, or similar combinations, with a non-union status and a starting hourly rate of $18.89.

Qualifications

• High School diploma or equivalent with related experience or degree.
• Experience in budgeting, invoicing and records management.
• Administrative experience in a government or court setting preferred.

Responsibilities

• Manage daily office operations and staff assignments.
• Process bills, vouchers and payments per policy.
• Assist in developing policies and procedures; train staff.
• Interact with internal departments and external agencies.

Skills

Administrative experience

Budgeting

Billing

Records management

Staff supervision

Office software

Education

High School diploma or equivalent

Associate's degree

3+ years administrative experience

Budgeting, invoicing & records management

Tools

Billing software

Accounting software

Word processing

Email

Job description

Magisterial District Judge Urrutia's Office is currently accepting applications for the full-time position of Office Manager II. This position manages the office and work assignments and daily operation of the clerical and administrative duties of the Magisterial District Judge's office in order to ensure quality and efficient operation. Assigns clerical work and supervises assignments and staff to assure work requirements are carried out with efficiency and accuracy and in accordance with required policies and procedures. Operates computer and software and maintains files, records and lists required by department. Opens, reviews and distributes mail; composes and answers routine correspondence in an independent manner. Types correspondence and prepares other administrative documents and reports as required. Answers telephone inquiries concerning operation and procedures of the department. Maintains financial and/or other department records and documents, and records and reconciles accounts as required. This position has general and administrative responsibility for all payments/collections taken within the office by all staff. Orders office supplies and departmental forms, maintains inventory of supplies as required. Maintains files and required records, journals, manuals or other documented information as assigned. Performs general office duties, i.e., photocopying, dictation, tax, adding machines, etc. as required to carry out essential office duties. Processes bills, vouchers, checks or other documents in accordance with established policies and procedures of department. Assists in compiling and maintaining department statistics. Assists in developing policies and procedures and brochures and/or in explaining policies and procedures to other clerical staff as required. Interacts with various internal departments as well as external government agencies, vendors, schools, etc. Trains, supervises, and evaluates subordinate staff. Attends meetings, training, seminars as requested.

Minimum Education, Experience, and Training Requirements:

High School diploma or equivalent, plus associate's degree and a minimum of at least 1 year of full time work experience in a business setting; or a high school diploma or equivalent, and 3 years working experience in a Magisterial District Court in Pennsylvania; or high school diploma or equivalent, plus an equivalent combination of experience and training to include 3 years of administrative and business experience encompassing budgeting, billing, invoicing and records management.
This is a non-union position.The starting hourly rate is $18.89; $39,291.20 annually.This office is located at 2125 Paxton Church Rd, Harrisburg, PA.

A favorable criminal background check is required.

Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.