Office Manager I

CI Financial; San Diego (CA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Medical Coverage

Dental Insurance

Vision Insurance

Disability Insurance

Paid Maternity & Parental Leave

Commuter Benefit

Training Reimbursement

Job summary

Corient seeks an Office & Reception Coordinator to greet visitors, manage the front desk, and support daily office operations on site. You will coordinate with vendors, handle mail and onboarding, and assist with events to reflect the company values.

Responsibilities include coordinating access, maintaining spaces, and supporting safety programs. 4 days on-site work, competitive benefits, and a collaborative culture with room for growth.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Proven experience in office management, hospitality or administrative roles.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office and visitor management systems.
• Ability to set up AV equipment and troubleshoot simple IT issues.

Responsibilities

• Greet visitors, answer inquiries and create a positive first impression.
• Provide hospitality services and assist with coats and luggage.
• Manage calls and emails; maintain visitor management and badges.
• Oversee office operations, inventory, seating plans, and signage.
• Coordinate building management, vendors and IT troubleshooting.
• Support onboarding, mail, deliveries and space logistics.
• Assist with events, room bookings and compliance.
• Uphold safety, security and regulatory procedures.

Skills

Office management

Hospitality

Administrative support

Organizational skills

Communication skills

Multitasking

MS Office

Visitor management systems

AV setup

IT troubleshooting

Professional appearance

Attention to detail

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Visitor management systems

Printer/Copier/AV systems

Job description

Join a team that values your ambition and empowers your growth

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Key Responsibilities:

Reception & Visitor Experience

• Greet and assist visitors, answer inquiries, and create a positive first impression of Corient.
• Provide hospitality services (e.g., water, coffee) and assist with coats and luggage.
• Respond to and direct incoming calls and emails professionally.
• Maintain visitor management systems and issue badges in compliance with security protocols.

Office Operations & Facilities

• Conduct daily walkthroughs to ensure the space is clean, safe, and fully operational.
• Manage and track inventory of office supplies, pantry items, and decorative elements.
• Maintain workspace assignments and seating charts; create and update nameplates.
• Coordinate with building management and vendors for maintenance, repairs, and service needs.
• Schedule freight elevator for moves, deliveries, and project work.

Employee Support & Onboarding

• Assist HR with onboarding by coordinating building access, office orientation, and workstation setup.
• Manage the Workplace Request Log and respond promptly to inquiries.
• Oversee mail, deliveries, and shipping services.

Event & Culture Coordination

• Support office events and engagement activities, including booking rooms and managing logistics.
• Ensure all deliveries and events comply with building insurance and reservation requirements.
• Help maintain an environment that reflects company values and enhances employee experience.

Safety, Security & Compliance

• Monitor adherence to building access protocols and visitor management.
• Support emergency procedures, drills, and safety programs.
• Check fire extinguishers, exit signs, AEDs, and ensure exits remain clear.

Vendor & Technology Coordination

• Manage vendor relationships, including cleaning and maintenance services.
• Process Certificates of Insurance (COIs) for vendors and contractors.
• Maintain office equipment (printers, copiers, AV systems) and coordinate IT troubleshooting.

Financial & Reporting

• Track office expenses, supply purchases, and vendor invoices.
• Provide updates on occupancy, space needs, and operational issues.

Special Projects

• Assist with onsite moves, relocations, and space updates.
• Support business continuity during weather events or operational disruptions.

Qualifications:

• High school diploma or equivalent (required); associate’s or bachelor’s degree preferred.
• Proven experience in office management, hospitality, or administrative roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and visitor management systems.
• Ability to handle AV setup and basic IT troubleshooting.
• Maintain professional appearance in accordance with company policy.
• Strong attention to detail.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position.Additionalduties and responsibilities may be assigned with or without notice.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure.

Pay Information

This position is non-exemptand is paid according to the laws of the State ofCalifornia.The pay range for this position is$30-$37.50USD per hour.Weare required toprovide a reasonable estimate of the compensation range for this role. This rangetakes into accountthe wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers aredeterminedbased on final candidate qualifications and experience.

Physical Requirements

• This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
• This position may require the ability to lift up to 15 pounds.
• This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Corient participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
• Must be willing to execute Corient’s Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality and non-disclosure.

What You Can Expect from Us

Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through:

• 401(k) Plan with Employer Matching
• Four Medical Plan options that is generously subsidized by Corient
• Employer paid Dental, Vision & Life and AD&D Insurance
• Employer paid Short-term & Long-term Disability
• Paid Maternity & Parental Leave
• Flexible Spending Accounts& Health Savings Accounts
• Dependent Care FSA
• Commuter & Transit FSA
• Corporate Discount Program - Perkspot
• Training Reimbursement
• Paid Professional Designations
• Giving back to the community - Volunteer days

Corient is the world’s largest multi-family office and non-bank wealth manager focused on serving ultra-high- and high-net-worth clients. As the industry’s only global professional services partnership, we combine the personal service and objectivity of a boutique with the scale and resources of a global institution. Our partnership model fosters collaboration over competition, bringing together the collective expertise of Corient to each relationship to deliver a transparent, client‑first experience. As a fully integrated global firm, we deliver comprehensive solutions across investment management, wealth strategy and family office services to help clients simplify their lives, manage their wealth and establish lasting legacies.

Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities.

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Corient refers to the separate but affiliated entities under common control of Corient Holdings Inc. Client assets include all assets of Corient Holdings Inc., including majority- and minority-owned businesses.