Office Manager (Hybrid Opportunity)

UMass Amherst; Amherst (MA); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Office Manager to enhance the operational efficiency of the Health Promotion and Policy Department. This role involves hiring and supervising staff, managing budgets, and collaborating on strategic projects. The ideal candidate will possess strong interpersonal skills and a commitment to fostering an inclusive environment. With a hybrid work schedule and a vibrant community, this position offers a unique opportunity to contribute to impactful initiatives while enjoying a supportive workplace culture. Join us in making a difference in the lives of students and faculty alike!

Qualifications

• Bachelor's degree with 2 years in HR, finance, or business administration.
• Strong communication skills and commitment to inclusion.

Responsibilities

• Manage department budgets and personnel administration.
• Collaborate on strategic planning and provide administrative support.

Skills

Human Resources Management

Budget Management

Interpersonal Communication

Organizational Skills

Microsoft Office Suite

Problem-Solving

Education

Bachelor's Degree

Master's Degree (Preferred)

Tools

SPIRE

PeopleSoft

Job description

About UMass Amherst

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450 acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued — and thrives. It offers a full range of undergraduate, graduate, and professional degrees across 10 schools and colleges, with 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world.

Job Summary

The Office Manager will partner with the Chair in the administrative and overall management of the Department of Health Promotion and Policy (HPP).

Essential Functions

1. Hire, train, supervise, and evaluate non-exempt and student staff. Address issues related to employee retention, onboarding, work environment, workload, and professional development.
2. Collaborate with the Chair on special projects, including departmental strategic planning.
3. Provide administrative support for the chair and faculty, including maintaining office equipment, ordering supplies, distributing mail, overseeing course scheduling, and managing course-related work and student evaluations.
4. Develop and implement administrative procedures to ensure departmental efficiency and goal achievement.
5. Communicate proactively with the chair regarding faculty, staff, and student issues, and recommend solutions.
6. Assist in coordinating teaching assignments and contracts for instructors and teaching assistants.
7. Manage department budgets, including creating systems, generating financial reports, and overseeing expenditures to ensure compliance and accuracy.
8. Handle personnel administration, including processing departmental personnel actions and coordinating faculty reviews, promotions, and leaves.
9. Work with the Chair on space and facility planning, including space allocations and renovations.
10. Manage faculty and staff search processes, including job postings, interviews, and financial oversight.
11. Perform other duties as assigned to meet department and university goals.

Minimum Qualifications

• Bachelor's degree and two years of experience in human resources, finance, or business administration.
• Experience developing and managing budgets.
• Strong interpersonal and communication skills, with the ability to collaborate with diverse populations.
• Commitment to inclusion and understanding of diverse cultures and identities.
• Ability to understand and apply office policies and procedures.
• Attention to detail and organizational skills.
• Initiative, independence, and problem-solving skills.
• Intermediate proficiency in Microsoft Office Suite.
• Ability to manage confidential information and exercise judgment.
• Experience supervising student employees.

Preferred Qualifications

• Experience with business operations, financial tasks, and budgeting.
• Experience with UMass administrative systems such as SPIRE, PeopleSoft, etc.
• Master's degree in related fields.
• Previous supervisory experience.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

Monday - Friday, 8:30 am - 5:00 pm, with occasional nights and weekends. Hybrid work schedule available.

Salary

Level 25, PSU Hiring Ranges.

Application Instructions

Submit a resume and cover letter. Provide three professional references. Applications reviewed until filled. Early submissions encouraged.

Equal Opportunity Statement

UMass Amherst is committed to equal opportunity and affirmative action, welcoming applicants regardless of race, color, religion, sex, age, and other protected categories.

Important Dates

Advertised: Apr 14, 2025. Closing: Jul 20, 2025.