Office Manager / Human Resources and Recruiting Administrator

PGTEK; Ashburn (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance with HSA option

Vision and dental insurance

Life Insurance & Disability

401(k) matching

Pet insurance discount

Employee Assistance Program

PTO & Holidays

Education allowance after 12 months

Job summary

PGTEK is seeking an Office Manager / HR and Recruiting Administrator to run the corporate office in Ashburn, VA, providing administrative support across HR and recruiting functions. This full-time, onsite role focuses on efficient operations, onboarding, HR data accuracy, and vendor coordination.

Ideal candidates are detail-oriented, confident handling confidential information, and able to thrive in a fast-paced environment while supporting a collaborative team.

Qualifications

• High school diploma required.
• Bachelor's degree in HR or related field preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee day‑to‑day operations of the corporate office to ensure a professional, organized work environment.
• Support HR and Recruiting functions, including onboarding, HRIS entry, and benefits coordination.
• Maintain confidential employee records and assist with HR audits and reporting.
• Assist with ATS administration and candidate communications; coordinate recruiting logistics.
• No direct interviewing responsibilities; facilitate candidate materials and status updates.

Skills

Discretion

Communication

Organization

Multitasking

Problem solving

Independent work

Team collaboration

Adaptability

Education

Bachelor's degree in HR/Business Admin

High school diploma

Tools

Microsoft Office

HRIS (Paylocity)

ATS software

Job description

Description

The Office Manager / Human Resources and Recruiting Administrator will oversee the day-to-day operations of PGTEKs corporate office in Ashburn, VA, while providing administrative support across Human Resources and Recruiting functions.

The Office Manager / Human Resources and Recruiting Administrator will oversee the day-to-day operations of PGTEKs corporate office in Ashburn, VA, while providing administrative support across Human Resources and Recruiting functions. This is a full-time, onsite, salaried position based in Ashburn, VA. This role is ideal for a detail-oriented and motivated individual who is eager to grow their career at PGTEK while contributing to a collaborative and fast-paced environment.

Essential Duties And Responsibilities

• Office Management
• Manage the daily operations of the corporate office to ensure a professional, organized, and efficient work environment.
• Order and maintain office supplies, equipment, and inventory.
• Serve as a point of contact for vendors, facilities coordination, and general office needs.
• Perform administrative duties, including document preparation, mail handling, and general clerical support.
• Human Resources and Recruiting Administration
• Support employee onboarding processes, including new hire documentation, HRIS entry, and benefits enrollment coordination.
• Maintain accurate and confidential employee records in compliance with company policies and applicable regulations.
• Assist with background checks, employment verifications, and new hire file setup.
• Support employee separations, including processing terminations and required documentation.
• Assist with employee status changes, reporting, and HR data tracking.
• Respond to employee inquiries related to policies, benefits, and general HR matters.
• Support the administration of employee engagement and recognition programs.
• Assist with HR audits, reporting, compliance activities, and special projects.
• Maintain HR systems and ensure data accuracy (e.g., Paylocity or a similar HRIS).
• Maintain job postings and update requisition details across platforms.
• Support applicant tracking system (ATS) administration and candidate record management.
• Assist with candidate communications and status updates as directed.
• Prepare and format candidate materials for internal review.
• Coordinate recruiting logistics as needed; no direct interviewing responsibilities.

Requirements

• High school diploma required.
• Bachelors degree in Human Resources, Business Administration, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Knowledge, Skills, And Abilities

• Ability to handle sensitive employee information with a high level of discretion and confidentiality.
• Strong interpersonal and communication skills with a professional demeanor.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Sound judgement and problem-solving skills.
• Ability to work both independently and collaboratively.
• Adaptability in a fast-paced and evolving work environment.

Success Factors

• Highly organized with strong time-management skills.
• Reliable, dependable, and accountable.
• Demonstrates initiative and ownership of responsibilities.
• Positive, proactive attitude and willingness to support team needs.
• Maintains professionalism and confidentiality at all times.
• Flexible and able to adapt to changing priorities and business needs.

Compensation

This is a salaried position with an annual compensation range of $55,000-$65,000, based on experience and qualifications.

Benefits

• Benefits include comprehensive PPO medical coverage with access to a Health Savings Account (HSA) option, a vision plan, and dental insurance with the base dental plan option paid for by PGTEK.
• Life Insurance, Short and Long-Term disability, and Critical Illness insurance have premiums covered.
• Additionally, PGTEK offers a matching 401(k) plan and a discount on pet insurance through ASPCA Pet Insurance.
• An Employee Assistance Program is available at no c st to all employees.
• PGTEK offers a generous amount of PTO and Holidays, and an Education Assistance Program is available after 12 months of employment.

About Pgtek

PGTEK is a true consulting organization dedicated to helping clients achieve their business and technology objectives utilizing our decades of experience and business relationships. PGTEK invests in the educational advancements of our staff by providing the necessary resources to complete Professional and Business Certifications. Our company is our people, and we treat them like family.

EOE, including disability/veterans