Office Manager (human)

NEURA Robotics; Germany (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

NEURA Robotics seeks a friendly, organized receptionist to be the face of our location. You will greet guests, support visitors, manage scheduling, and keep a professional, welcoming office environment.

Fluent German and English communication, plus a service mindset and strong coordination skills, are essential in this varied role. You’ll collaborate with multiple teams to ensure smooth daily operations and a positive guest experience.

Qualifications

• Experience in reception, front office, hospitality, or related role.
• Background in hospitality or event management is an advantage.
• Professional appearance and service mindset.
• Strong organization and reliability.
• Excellent German and English communication.

Responsibilities

• Welcoming and supporting guests, candidates, and external partners.
• Serving as the first point of contact for phone calls, visitors, and general inquiries.
• Preparing and coordinating meetings, workshops, and visitor appointments.
• Ensuring a professional, well-maintained, and welcoming office environment.
• Coordinating catering, lunches, and hospitality for guests.
• Organizing smaller internal events and team activities.
• Supporting day-to-day office operations and administrative tasks.
• Collaborating closely with various teams to ensure smooth and efficient operations.

Skills

Reception experience

Organizational skills

Service mindset

German & English

Education

Hospitality training

Job description

Your Mission & Responsibilities

You are the face of our location, ensuring that employees, guests, and business partners feel welcome from the very first moment. With your organizational skills, service-oriented mindset, and keen eye for creating a professional environment, you help foster a workplace where people enjoy spending their time and doing their best work.

In this role, you will be responsible for:

• Welcoming and supporting guests, candidates, and external partners
• Serving as the first point of contact for phone calls, visitors, and general inquiries
• Preparing and coordinating meetings, workshops, and visitor appointments
• Ensuring a professional, well‑maintained, and welcoming office environment
• Coordinating catering, lunches, and hospitality for guests
• Organizing smaller internal events and team activities
• Supporting day‑to‑day office operations and administrative tasks
• Collaborating closely with various teams to ensure smooth and efficient operations

What You Bring

• Experience in reception, front office, hospitality, office management, guest relations, or a comparable service‑oriented role
• A background or vocational training in hospitality, hotel management, gastronomy, or event management is an advantage
• A professional, well‑groomed, and friendly appearance
• A strong service mindset and genuine passion for hospitality
• Excellent organizational skills with a structured and reliable way of working
• Enjoy working with people and thrive in a varied, dynamic work environment
• Strong communication skills in both German and English
• Flexibility and the ability to stay organized and composed in a fast‑paced environment