Office Manager (Hourly)

The Jewish Board; New York (NY); On-site; USD 48,000 - 66,000; Full time

Job summary

The Jewish Board is seeking an Inwood ACT Team Office Manager to oversee medical records and billing for a community-focused program. This non-clinical role involves managing communications, coordinating with clinical staff, and ensuring compliance with billing processes. Join a diverse team committed to making a significant difference in the lives of New Yorkers.

Benefits

Generous paid time off

Affordable health/dental/vision plans

Tuition assistance and educational loan forgiveness

Free continuing education opportunities

403(b) retirement benefits and a pension

Flexible spending accounts for health and transportation

24/7 Accessible Employee Assistance Program

Qualifications

• High School Diploma plus 6-years of relevant work experience OR Bachelor’s degree plus 3-years of relevant work experience.
• Previous experience with medical billing and electronic case record keeping.

Responsibilities

• Manage medical records and coordinate management information system.
• Responsible for Monthly Medicaid Billing and routine correspondence.
• Assist with organization and filing of financial documents.

Skills

Medical billing

Electronic case record keeping

Aptitude with numbers

Education

High School Diploma

Bachelor’s degree

Job description

5030 Broadway, New York, NY 10034, USA Req #3002

Thursday, May 4, 2023

Make a bigger difference

At The Jewish Board, we don’t just make a difference – we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that’s been helping communities across New York City for almost 150 years and see just how big of a difference you can make.

Reasons you’ll love working with us:

• If you have a particular age range or population you’re interested in working with, you can find your niche here. Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
• We’re committed to supporting your career development by encouraging mobility and advancement across different program types and jobs.
• With 70 locations throughout the five boroughs, you can work close to where you live.
• Generous vacation time and 15 paid holidays will help you achieve a healthy work/life balance.
• We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
• You’ll receive ongoing support through high-quality supervision, specialized trainings from our Continuing Education team, and an education benefit.

How you can make a bigger difference:

The Inwood ACT program provides an integrated set of evidenced based treatment, rehabilitation, case-management and support services to individuals residing in the community who are diagnosed with severe mental illness and whose needs have not been well met by more traditional service delivery approaches. Through a mobile, multi-disciplinary team of staff, recipients are supported in their recovery through an individualized, person-centered model of care.

The Inwood ACT Team Office Manager is a non-clinical staff member who is responsible for managing medical records; operating and coordinating the management information system; maintaining accounting and budget records for recipient and program expenditures; and performing reception activities (e.g., triaging calls and coordinating communication between the program and recipients).

Responsibilities include but, are not limited to:

• Attend all daily meetings with the ACT team and be prepared to report on-call activity of clients
• Triaging calls and coordinating communication between participants and clinical staff
• Responsible for the Monthly Medicaid Billing
• Handle routine correspondence
• Assist with the organization and filing of Petty Cash Funds, Metro Cards, P-Card Receipts and Vendor Invoices
• Order and distribute supplies for the program.
• Take minutes at all ACT meetings and prepare for review, edit, and approval by ACT Director/Team Leader before distribution to staff.
• Oversee fee processing and work closely with fiscal, purchasing, and facilities to ensure that agency's practice is being adhered to.
• Conduct periodic audits of all data entry performed to ensure accuracy and also to determine that staff understands all procedures associated with such processes.
• Provide secretarial support to the Director/Team Leader and other management staff members, especially in confidential matters.
• Monitor, distribute and replenish the petty cash for the division.
• Submit all status forms/PAFs and pay documents for the division in a timely manner.

Qualifications:

• Previous experience with medical billing and electronic case record keeping,
• Aptitude with numbers,

The Jewish Board is currently looking for talented professionals of all cultures, religions, races, and gender expressions with the following qualifications:

• High School Diploma plus 6-years of relevant work experience OR Bachelor’s degree plus 3-years of relevant work experience
• Previous experience with medical billing and electronic case record keeping,

If you join us, you’ll have these great benefits:

• Generous paid time off in addition to 15 agency holidays and 15 sick days
• Affordable and high-quality medical/dental/vision plans
• Tuition assistance and educational loan forgiveness
• Free continuing education opportunities
• 403(b) retirement benefits and a pension
• Flexible spending accounts for health and transportation
• 27/7 Accessible Employee Assistance Program

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.

We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.

This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.

• Job Family Program Administration [500s]
• Job Function Managers
• Employment Indicator 8810 - Clerical Office Employees NOC

The Jewish Board provides health and human services for all New Yorkers, helping individuals realize their potential and live as independently as possible.

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