Office Manager- Hope Auto

Mclarty-Automotive-Group; Hope (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Lincoln seeks an experienced Office Manager to lead the dealership’s accounting office, ensuring accurate, timely accounting operations and financial data integrity. You will supervise a small team, partner with Controllers, and drive month-end close, controls, and audit readiness.

Key duties include supporting close, reviewing transactions, maintaining internal controls, overseeing deal posting, inventory, receivables, and manufacturer programs, plus coaching staff and improving

Qualifications

• 3+ years of accounting or dealership accounting experience preferred, including schedules and reconciliations.
• 1+ years of supervisory or team lead experience preferred.
• Experience with CDK or similar dealership systems preferred.
• Must pass background and pre-employment drug screenings.
• Authorized to work in the U.S.

Responsibilities

• Execute and support the monthly close process with accuracy and timeliness; ensure financial data is complete, compliant, and ready to review.
• Review schedules, reconciliations, and daily accounting activity; identify and resolve discrepancies and ensure accuracy across all functions.
• Follow and reinforce internal controls across all accounting processes; ensure reconciliations are completed and issues addressed.
• Monitor deal posting, inventory, receivables, and manufacturer programs for accurate accounting execution.
• Assist in reviewing financial trends and variances; escalate issues as needed.
• Identify risks and process breakdowns; escalate to leadership as required.
• Supervise accounting staff; provide coaching and development in collaboration with Controllers.
• Ensure adherence to accounting standards; identify opportunities to improve efficiency and accuracy.
• Maintain a secure, audit-ready accounting office and proper handling of sensitive financial information.
• Collaborate with Sales, Service, and other departments to align operations with accounting processes.
• Complete HR, compliance, and platform trainings and ensure policy adherence.

Skills

Strong financial and analytical skills

High attention to detail

Ability to interpret financial data

Strong communication with leadership

Multitasking and deadline management

Leadership and coaching

Proficiency with Office software

Tools

CDK dealership systems

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Location 1400 N Hervey St,Hope, AR, 71801-2517,United States
• Job Category MAG-AR Holdings

Contact information

• Email [e-mail]

You are a key leader within the dealership’s accounting office, responsible for ensuring accurate, timely, and consistent execution of day-to-day accounting operations. You play a critical role in supporting the integrity of the financials through disciplined processes, attention to detail, and strong team execution.

As Office Manager, you oversee core accounting functions and lead a small team, ensuring work is completed accurately, deadlines are met, and company standards are consistently followed. You partner closely with the Controller or Multi-Store Controller to support the month-end close process, maintain controls, and ensure the accounting office operates with organization, accountability, and consistency.

Key Responsibilities

• Support Financial Reporting + Close Process: Execute and support the monthly close process with accuracy and timeliness; ensure financial data is complete, compliant, and ready to review
• Review + Validate Transactions: Review schedules, reconciliations, and daily accounting activity; identify and resolve discrepancies and ensure accuracy across all functions
• Maintain Controls + Compliance: Follow in reinforce internal controls across all accounting processes; ensure reconciliations are completed, reviewed, and issues are addressed promptly
• Oversee Operational Accounting: Monitor deal posting, inventory, receivables, and manufacturer programs to ensure accurate and consistent accounting execution
• Support Financial Analysis: Assist in reviewing financial trends and variances; escal
• Assess Risk + Escalate Issues: Identify risks, inconsistencies, or breakdowns in process; escal
• Lead + Develop the Accounting Team: In partnership with Controller or Multi-Store Controller, supervise and support accounting staff; set clear expectations, provide coaching for accuracy and accountability, and support hiring, onboarding, and development
• Enforce Standards + Improve Processes: Ensure adherence to company accounting standards; identify opportunities to improve efficiency, accuracy, and consistency
• Maintain a Professional + Controlled Environment: Keep the accounting office organized, secure, and audit-ready; ensure proper handling of sensitive financial information
• Collaborate Across Departments: Work with Sales, Service, and other departments to ensure alignment between operational activity and accounting processes
• Stay Current + Compliant: Complete all required HR, compliance, and platform trainings; ensure team adherence to accounting policies, audit requirements, and regulatory standards
• Adapt + Support Business Needs: Support new initiatives and evolving responsibilities as directed by Controller, Multi-Store Controller, or Home Office

Qualifications

• 3+ years of accounting or dealership accounting experience preferred, including strong understanding of schedules, reconciliations, and daily operations
• 1+ years of supervisory or team lead experience preferred
• Experience with CDK or similar dealership systems preferred
• Valid driver’s license. Acceptable MVR and insurability standards.
• Must pass applicable background and pre-employment drug screenings.
• Authorized to work in the U.S.

Required

• Strong financial and analytical skills
• High attention to detail and accuracy
• Ability to interpret financial data and translate into business insights
• Strong communication and partnership with leadership teams
• Ability to manage multiple priorities and meet deadlines
• Leadership mindset with ability to coach and develop others
• Proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred

• Experience in an Office Manager or senior accounting leadership role
• Familiarity with multi-store accounting standards and processes

Tools + Technology

• Manufacturer reporting systems
• AI-assisted productivity and workflow tools (Copilot, automation, reporting enhancements, etc.)
• New technologies, systems, and digital tools that support operational excellence and continuous improvement