Office Manager | Full-Time | Penn State University Athletics

Oak View Group; University Park (TX); On-site; Full time

Job summary

A leading company in venue management is seeking an Office Manager to provide essential administrative and accounting support. This multifaceted role requires a Bachelor's degree and extensive experience in accounting, along with proficiency in various software systems. The ideal candidate will demonstrate strong organizational skills and the ability to thrive in a fast-paced environment, contributing to the operational success of the organization.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

401(k) matching

Paid Time Off

Qualifications

• 4+ years' experience in an accounting position.
• Proficient in payroll and financial reporting principles.
• Advanced skills in spreadsheet preparation.

Responsibilities

• Provide administrative support to OVG departments.
• Assist with payroll functions and accounting.
• Reconcile sales and bank deposits.

Skills

Attention to Detail

Organization

Time Management

Multi-tasking

Communication

Education

Bachelor's degree in Accounting, Finance or related field

Tools

Microsoft Applications

Accounting/Payroll/HRIS systems

Solomon

ADP

Ceridian

Coupa

Job description

Overview

The Office Manager will provide administrative support to all OVG departments (concessions, catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries. Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company

Given the small size of the OVG onsite office, it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $25.00-$30.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 29, 2025.

Responsibilities

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
• Provide accounting support to company departments.
• Reconcile sales reports prior to month end postings.
• Oversee document coding. Calculate commissions earned.
• Collect data from multiple sources and generate reports of OVG’ event operating results to venue management team and the corporate Finance Department.
• Includes generating P&L’s, franchise season reports, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
• Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
• Prepare current workbooks containing financial information by event type.
• Supervise preparation of NFP reports by event, and payroll reporting by event types.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.

Qualifications

• Bachelors degree in accounting, finance or related field.
• Four or more years’ experience in an accounting position with increasing level of oversight and responsibility.
• Thorough understanding of accounting and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll/HRIS systems.
• Experience Solomon, ADP and/or Ceridian a plus.
• Extensive experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment.
• Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate all team members professionally and supportively.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• Thorough understanding of accounting and financial reporting principles and practices.
• High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems.
• Experience with Coupa and ADP a plus.
• Extensive experience preparing spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
• Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
• Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to develop and maintain cooperative working relationships with company and business contacts.