Office Manager- Fallsway

Catholic Charities of Baltimore; Baltimore (MD); On-site; USD 80,000 - 100,000; Full time

Job summary

Catholic Charities of Baltimore is seeking an Office Manager to oversee administrative functions and manage staff in a behavioral health environment. This full-time position offers a competitive pay rate of $23.50 per hour and includes comprehensive benefits, work Monday through Friday, 8:00 am to 4:00 pm.

Benefits

Health/Dental/Vision

Vacation/sick/holiday pay

403(b) Retirement Plan

Tuition Advancement

Paid Parental Leave

Qualifications

• 7 years experience in administrative support or 3 years with supervisory experience required.
• Requires effective oral and written communication skills.
• Knowledge of modern business practices.

Responsibilities

• Supervises department staff to ensure efficient operations.
• Provides direct administrative support to management.
• Coordinates appointment schedules and service statistics.

Skills

Supervisory skills

Effective communication

Organizational skills

Attention to detail

Education

High school diploma or A.A./Bachelor's degree

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

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Pay Rate: $23.50 per hour

Villa Maria Behavioral Health Clinics provide mental and behavioral health services to children, adults, and families across Maryland. These services include individual counseling, family counseling, psychiatric evaluation, social and coping skill development, addiction counseling and treatment, and medication management.

Job Details

Description

Pay Rate: $23.50 per hour

Villa Maria Behavioral Health Clinics provide mental and behavioral health services to children, adults, and families across Maryland. These services include individual counseling, family counseling, psychiatric evaluation, social and coping skill development, addiction counseling and treatment, and medication management.

Catholic Charities of Baltimore Villa Maria Behavioral Health is currently seeking an Office Manager who will manage clerical, secretarial, and administrative staff assigned to the department to ensure efficient support of management and professional staff and of all administrative/clerical functions. The work schedule is Monday-Friday 8:00am-4:00pm 37.5 hours per week.

Job Duties & Responsibilities

• Supervises assigned staff to ensure efficient operations. Provides general supervision to department secretaries and administrative assistants.
• Effectively assigns administrative tasks to ensure that department needs are met. Trains staff and assigns all duties.
• Oversees the collections and distribution of materials and information for therapists, psychiatrists, and administration for all sites. Supervises Intake Specialists, Administrative Assistants, and Secretaries.
• Provides direct administrative support to the Director and Assistant Director, including secretarial and administrative tasks. May support other professional staff in administrative functions that cannot be assigned to subordinates due to confidentiality, time constraints, etc. Coordinates psychiatric appointments and maintains appointment schedules for Psychiatrists. Collects and distributes weekly volume of service statistics for psychiatrists and ensures the distribution and receipt of monthly VOS payroll documentation for zero-based employees.
• Performs other duties as assigned.
  
  

Minimum Qualifications / Requirements

• High school graduate with 7 years’ experience in administrative support OR
• an A.A./Bachelor’s degree and three years support to an administrator or department head and one-year supervisory experience.
• Current driver’s license with 3 (three) points or less required.
  
  

Requirments & Abilities

• Requires knowledge of modern business practices, procedures, and equipment.
• Effective supervisory skills to train, motivate, and monitor staff.
• Effective oral and written communication skills in contacts with staff and clients.
• Requires effective organizational and time management skills to coordinate and prioritize subordinate activities, and to complete office management functions. Requires attention to detail in monitoring or completing data collection and reporting activities.
• Ability to use computer systems and software necessary to perform position functions, including advanced skills in Microsoft Windows, Word, Excel and Access programs in order to create documents and reports.
  
  

Physical Requirements & Work Environment

• Must be able to move freely and efficiently between locations which may or may not be accessible to individuals with physical disabilities.
• Position requires intermittent standing, sitting, walking and physically capable of lifting and moving files/supplies/equipment up to 25 lbs.
• Must be able to tolerate periods of significant job-related stress.
  
  

We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:

• Health/Dental/Vision
• Vacation/sick/holiday pay
• 403(b) Retirement Plan with a discretionary employer contribution
• Tuition Advancement
• Paid Parental Leave
  
  

Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety, empowerment, healing, and self-care, and that believes that every person has infinite worth and promise.

Catholic Charities is an equal opportunity employer

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations, Mental Health Care, and Individual and Family Services

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