Office Manager - Extra Help (Temporary)

SIU Medicine; Springfield (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated individual to assist in organizing a premier fundraising event. This role involves managing event logistics, overseeing check-in/out processes, and collaborating with various teams to ensure the success of the event. With a focus on community service and research funding, this position offers an opportunity to make a meaningful impact in cancer research while gaining hands-on experience in event management. If you are passionate about fundraising and community engagement, this role is perfect for you.

Qualifications

• Two years of experience in event management or fundraising.
• Ability to manage databases and oversee event logistics.

Responsibilities

• Assist with the Denim & Diamonds fundraising event.
• Manage foundation documents and oversee data entry for auctions.

Skills

Event Management

Fundraising

Data Entry

Collaboration

Education

High School Diploma

Tools

Greater Giving/Auction Pay

Job description

This position is not eligible for benefits.

Description

Simmons Cancer Institute at SIU is seeking assistance for its annual fundraising event, Denim & Diamonds, scheduled for fall. This premier event attracts 625-650 attendees and raises over $300,000 annually for cancer research. The role involves tracking incoming funds after initial contact, managing check-in and check-out areas during the event, and collaborating with the manager on foundation paperwork and post-event reconciliation.

Examples of Duties

SCI Extra Help Fundraising Accounting/Training Duties:

1. Denim & Diamonds
2. Assist with event calendar and task deadlines.
3. Manage foundation documents for mailing lists, sponsorships, Gift-In-Kind donations, and event invitations, including review and list compilation.
4. Oversee management of Greater Giving/Auction Pay database: organize data entry, manage on-site check-in/out for sponsors and guests, track payments for auctions, raffles, and tickets, and record event details. Coordinate with volunteers and Electronic Bidding vendors during the event. Assist with fund reconciliation and submission post-event.
5. Collaborate with the Auction Committee and GIK procurement, managing online applications and physical donation locations. Assist in bundling auction items to increase bids and coordinate pickup and delivery of items.
6. Perform other duties as needed.

Qualifications

• High school diploma or equivalent.
• Two years of work experience comparable to the third level of this series.

Additional Information

For assistance, contact the Office of Human Resources at [e-mail] or call 217-545-0223, Monday-Friday, 8:00 am - 4:30 pm.

The mission of Southern Illinois University School of Medicine is to improve health outcomes through education, patient care, research, and community service.

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SIU School of Medicine is an Affirmative Action/Equal Opportunity employer, providing equal employment and educational opportunities regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status, or marital status, in accordance with applicable laws.

Pre-employment background checks are required.

All candidate information is secure and confidential. Please apply directly through the employer’s website.