Office Manager/Executive Assistant (5648)

SMX; Broomfield (CO); Hybrid; USD 66,000 - 98,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement benefits

Job summary

SMX is seeking an Office Manager/Executive Assistant to lead daily office operations in Broomfield, CO and provide senior-level support to the Sr. Vice President.

The role includes calendar management, travel planning, reporting, and coordinating team events. The ideal candidate has 5–7 years of Office Manager/administrative experience with strong Microsoft 365 expertise, excellent organizational skills, and the ability to multitask in a dynamic environment.

Qualifications

• 5 to 7 years' experience as an Office Manager and/or administrative support.
• 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Word/Excel/PowerPoint, SharePoint, OneDrive).
• Exceptional time management and ability to meet deadlines with minimal supervision.
• Strong attention to detail under pressure and self-motivated.
• Excellent organizational, multitasking and interpersonal skills.
• Strong written and verbal communication with all levels of management.
• Ability to learn quickly and adapt to change.

Responsibilities

• Manage daily office operations and calendar engagements.
• Provide EA support to Sr. Vice President including travel booking and reconciliation.
• Prepare Word documents, Excel spreadsheets, and PowerPoint presentations.
• Complete travel and expense reports promptly.
• Organize and store documents using OneDrive and SharePoint; share as needed.
• Attend meetings, take minutes, track action items to completion.
• Plan and support team and client events throughout the year, onsite if needed.
• Handle additional administrative duties as required.

Skills

Calendar management

Event planning

Travel coordination

Time management

Multitasking

Communication skills

Organizational skills

Interpersonal skills

Detail-orientation

Self-starter

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

SharePoint

OneDrive

Deltek expense reporting

Job description

SMX is seeking a dynamic, highly organized, and energetic Office Manager/Executive Assistant to manage our Broomfield CO office, provide EA support to our Sr. Vice President, and support the local team. The ideal candidate will oversee the daily operations of the office as well as provide administrative support by managing and prioritizing calendar engagements, preparing ad hoc reports, handling sensitive information requests, event planning logistics coordination, arranging conference calls, and scheduling meetings.

If you are a detail oriented, self-starter that can manage shifting priorities with confidence and expertise, come join our team!

This position is local to the Broomfield, CO area and requires you to be in the office Monday through Thursday, with flexible hybrid Fridays.

• Work with the internal Security team and the building management to:
  • Report office issues and work to resolution
  • Manage badge access requests
  • Coordinate collection of certificates of insurance from Vendors
• Ensure office operations run smoothly
• Support HR Functions with on-boarding/off-boarding, as needed
• Plan team events throughout the year
• Directly support our Sr. Vice President by providing detailed administrative support such as calendar management, booking and reconciling domestic and international travel.
• Assist the SVP by drafting Word documents, Excel spreadsheets, and PowerPoint presentations to summarize analysis and reports, as needed.
• Promptly complete travel and other expense reports
• Use OneDrive and SharePoint to organize, share and store documents
• Attend meetings, take minutes, and action items, distribute post minutes and after actions to Microsoft SharePoint/OneDrive, and track action items to completion
• Promptly respond to communication to action items such as schedule conflicts, urgent issues and other information
• Handle the full life cycle of event planning for employee and client engagements and provide onsite support for meetings or events, as needed, to include:
  • Client meetings
  • Volunteer opportunities
  • Team offsite events
  • Annual Food Drive
• Perform other administrative duties as required

Required Skills/Experience

• 5 to 7 years' experience as an Office Manager and/or administrative support
• 5 to 7 years of extensive use of Microsoft 365 and Microsoft Office suite (Highly proficient in Microsoft Office applications to include Word, Excel, and PowerPoint, SharePoint and OneDrive)
• Exceptional time management skills and ability to complete tasks within required timeframes with little supervision
• Extremely strong attention to detail even under pressure
• Self-starter that will work independently, manage workload and multi-tasking skills
• Strong organizational and multi-tasking skills amid shifting priorities
• Highly advanced interpersonal skills to build and maintain internal and external relationships
• Strong communication skills and ability to converse with all levels of organizational management
• Goal oriented and action focused, pragmatic and self-disciplined
• Strong ability to effectively handle multiple shifting priorities
• Strong written and verbal communication skills
• Capacity to learn rapidly and adapt quickly to change

Desired Skills/Experience

• Experience with Deltek expense reporting

Application Deadline

October 9, 2026

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.

The proposed salary for this position is:: $31.58 USD - $47.35 USD

At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.

We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans.

Selected applicant may be subject to a background investigation and/or education verification.

SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).