Office Manager - Distribution Center

lululemon; Los Angeles (CA); On-site; USD 93,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401k matching

Employee discount

Wellness programs

Parental leave top-up

Development courses

Mentorship programs

Job summary

lululemon is seeking an experienced Office & DC Operations Manager to oversee the administrative functions of a distribution center facility in Los Angeles. This role coordinates mail, meetings, supplies, and employee engagement, while partnering with Talent Acquisition and management to ensure timely onboarding and accurate timekeeping.

You will lead the DC Workforce Administrators and Office Coordinators, manage budgets and invoices, and champion IDEA initiatives.

Qualifications

• Two years of clerical or administrative support experience.
• Proactive and solution-oriented.
• Excellent team player and able to work independently.
• Prior experience leading direct reports desirable.
• Strong verbal and written communication skills.
• Exceptional customer service, organizational, and time management.
• Willingness to learn in a growing environment.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Outlook).
• Valid driver's license.
• Demonstrated ability to maintain confidentiality and sound judgement.

Responsibilities

• Responsible for the overall office management of a DC facility and/or DC Campus.
• Oversees all mail receipts and distribution.
• Coordinates meetings by booking space and coordinating supplies.
• Orders and maintains inventory of office supplies.
• Plans and executes employee engagement events for the DCs.
• Schedules travel arrangements and itineraries.
• Reviews manager expense claims for accuracy and policy adherence.
• Prepares and processes invoices in the invoicing system.
• Supports budget tracking for the distribution center.
• Assists with tracking and informing Managers, P and C and Talent Acquisition on ATS status.
• Leads DC Workforce Administrators and Office Coordinators; ensures timekeeping accuracy, reporting, and billing.
• Responsible for talent management for direct reports including hiring, training, performance, rewards, and offboarding.
• Champions lululemon IDEA initiatives and values.
• Performs other duties as requested by the Director of the Distribution Center.

Skills

Administrative support

Leadership (direct reports)

Communication

Confidentiality & judgement

Microsoft Office

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

Requirements

Description & Requirements

who we are

lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.

About This Team

Our Global Distribution teams are part of our greater lululemon Supply Chain organization. This team supports lululemon’s overall purpose by ensuring we are fulfilling our products to our guests through our various channels including our retail stores and ecommerce.

Core Responsibilities

• Responsible for the overall office management of a DC facility and/or DC Campus
• Oversees all mail receipts and distribution
• Coordinates meetings by booking space and coordinating supplies
• Orders and maintains inventory of office supplies
• Plans and executes employee engagement events for the DCs ex: holiday party, ordering food trucks, rewards, and recognition, etc.
• Schedules travel arrangements and itineraries
• Reviews manager expense claims for accuracy and adherence to policy
• Prepares and processes invoices in the companies invoicing and expense system
• Supports with budget tracking for the distribution center
• Assists with tracking and informing Managers, P and C and Talent Acquisition on status of new hire in the applicant tracking system
• Leads our DC Workforce Administrators and Office Coordinators, ensuring accurate and timely time keeping accuracy, reporting and billing for lululemon and agency workers
• Responsible for all aspects of talent management for their direct reports including- Hiring, Training, performance management, rewards and recognition, offboarding, etc.
• Champions and leads through lululemon’s IDEA (Inclusion, Diversity, Equity and Action) initiatives and values
• Will perform other duties as requested by the Director of the Distribution Center

Qualifications

• Two years of experience in clerical or administrative support duties preferred
• Proactive and solution-oriented
• Excellent team player and ability to work independently
• Prior experience leading direct reports desired
• Ability to communicate effectively with the business both verbal and written
• Extraordinary customer service, organizational and time management skills
• Willingness to learn and ability to adapt to a growing changing environment
• Competent within Microsoft Office Suite, Power Point, Excel and Outlook
• Valid drivers license
• Demonstrated ability to maintain a high level of confidentiality and strong judgement

must haves

• Acknowledge the presence of choice in every moment and take personal responsibility for your life.
• Possess an entrepreneurial spirit and continuously innovate to achieve great results.
• Communicate with honesty and kindness and create the space for others to do the same.
• Lead with courage, knowing the possibility of greatness is bigger than the fear of failure.
• Foster connection by putting people first and building trusting relationships.
• Integrate fun and joy as a way of being and working, aka doesn’t take yourself too seriously.

Additional Notes

Authorization to work in the United States is required for this role.

Compensation And Benefits Package

lululemon’s compensation offerings are grounded in a pay-for-performance philosophy that recognizes exceptional individual and teamperformance. Thetypical hiring range for this position is from$93,000 - $100,000 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. As part of our total rewards offering, permanent employees in this position may be eligible for our competitive annual bonus program subject to program eligibility requirements.

At Lululemon, Investing In Our People Is a Top Priority. We Believe That When Life Works, Work Works. We Strive To Be The Place Where Inclusive Leaders Come To Develop And Enable All To Be Well. Recognizing Our Teams For Their Performance And Dedication, Other Components Of Our Total Rewards Offerings Include Support Of Career Development, Wellbeing, And Personal Growth

• Extended health and dental benefits, and mental health plans
• Paid time off
• Savings and retirement plan matching
• Generous employee discount
• Fitness & yoga classes
• Parenthood top-up
• Extensive catalog of development course offerings
• People networks, mentorship programs, and leadership series (to name a few)

Note: The incentive programs, benefits, and perks have certain eligibility requirements. The Company reserves the right to alter these incentive programs, benefits, and perks in whole or in part at any time without advance notice.

workplace arrangement

In-person collaboration and office-based work is necessary and important for this role. Work is performed onsite, 5 days a week, depending on role requirements.

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