Office Manager | Contract to Hire

Vaco by Highspring; Louisville (KY); On-site; Full time

Job summary

A leading company seeks an Office Manager for daily administrative and financial operations. This role is crucial for maintaining a productive workplace, requiring detail-oriented candidates with experience in office management, payroll, and HR. Ideal applicants will support both employees and leadership while managing office functions and facilitating communication with vendors.

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Qualifications

• Proven experience in office management, administrative, or bookkeeping roles.
• Strong understanding of payroll, AP/AR, and HR processes.
• Proficient in Microsoft Office Suite and accounting/payroll software.

Responsibilities

• Oversee general office operations to ensure an efficient and organized environment.
• Manage accounts payable and accounts receivable, including invoice processing.
• Process employee payroll accurately and on time.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Experience in office management

Tools

Microsoft Office Suite

QuickBooks

ADP

Gusto

Job description

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This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

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Job Overview:
We're seeking a highly organized and dependable Office Manager to oversee the day-to-day administrative and financial operations of our office. This role plays a key part in maintaining a smooth and productive workplace, supporting both employees and leadership. The ideal candidate is detail-oriented, proactive, and experienced in managing office functions, including accounts payable/receivable, payroll, employee onboarding, and timekeeping.
Key Responsibilities:
Administrative & Office Operations

• 
  Oversee general office operations to ensure an efficient and organized environment
• 
  Serve as the point of contact for internal teams and external vendors
• 
  Maintain office supplies and equipment, and coordinate service needs as required
  

Accounting Support

• 
  Manage accounts payable and accounts receivable, including invoice processing and payment tracking
• 
  Reconcile transactions and support month-end reporting with the accounting team
  

Payroll & Timekeeping

• 
  Process employee payroll accurately and on time
• 
  Maintain and track employee timesheets, hours worked, and PTO balances
• 
  Ensure compliance with payroll policies and labor regulations
  

HR & Onboarding

• 
  Coordinate new hire onboarding, including setting up workspaces, tools, and orientation
• 
  Maintain employee records and assist with HR documentation
• 
  Support the team with basic HR tasks such as benefits administration or policy updates as needed
  

Qualifications:

• 
  Proven experience in office management, administrative, or bookkeeping roles
• 
  Strong understanding of payroll, AP/AR, and HR processes
• 
  Proficient in Microsoft Office Suite and accounting/payroll software (e.g., QuickBooks, ADP, Gusto, etc.)
• 
  Excellent organizational and communication skills
• 
  High level of attention to detail and confidentiality
  

Preferred:

• 
  Experience in a small to mid-sized business environment
• 
  Familiarity with time-tracking systems or employee scheduling tools
  
  

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Manufacturing

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