Office Manager - BMHS

Young World Physical Education

Edwards (CO)

On-site

USD 30,000 - 37,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Dental and Vision insurance

Employer retirement contribution toPER

Paid holidays

Tuition reimbursement

Free CMC credits

Paid leave

Job summary

Battle Mountain High School is seeking an Office Manager to oversee the main office operations, supervise substitutes and staff, and manage finances. The role includes accounts payable/receivable, payroll, purchasing, and coordinating communications while maintaining confidentiality.

Starting immediately, the position offers competitive hourly pay and benefits such as health, dental, and vision insurance, paid holidays, and tuition reimbursement.

Qualifications

High school education or equivalent.
3 years previous secretarial experience.
1 year of accounting/bookkeeping experience.
Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
Effective communication and interpersonal skills.
Effective organizational and time management skills.
Problem solving capabilities and ability to work with minimal supervision and direction.
Knowledge/experience related to basic principles of accounting.
Valid community First Aid and CPR card (or acquire within 6 months of hire).
Bilingual skills are preferred.

Responsibilities

Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, confirmation of appointments, etc.) as directed by the building administrator(s).
Train and assist in supervision of school secretarial and building staff and assign coverage of other staff when necessary. Maintain payroll and attendance records for classified clerical and teacher assistant staff. Using TimeCentre and SAM.
Process, maintain and act as Red Rover (SubFinder/Absence Management System) Building Level Administrator with the Principal to manage leave requests, problem solve coverage of in-house, and provide direct support for substitute teachers for building staff.
Initiate and track extra duty assignments for staff and coaches for personnel and payroll records. Create and file personnel records for in-house staff. Input information for evaluations and human resource forms. Assist in the preparation and processing of Change of Status Forms (goldenrods) in the File Maker Pro database.
Act as administrative receptionist; maintain and update the activity schedule of the school/principal(s); aide the principal(s) in adhering to time schedules; establish and maintain an effective and efficient administrative office.
Data enter school’s purchase orders and process building VISA statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices with checks from General Fund and Activity accounts. Assist with budget development and staffing units, manage accounts payable and receivable including curriculum funds, furniture, fixture and equipment funds, grants, etc. Coordinate all staff travel and field trips with the Transportation Department.
Deposit funds and reconcile activity fund, general funds and checking account monthly as required by district audit, including backup documentation for paid bills and cash receipts. Billing and collection of preschool and kindergarten tuitions when applicable.
Process and coordinate public facility use agreements with building staff. Distribute and collect keys to facility(ies).
Screen and direct pertinent internal and external information and report information to appropriate administrators, faculty meetings and other meetings as determined by principal, initiate news releases, district/public communiqué.
Create and distribute the school newsletter, FaceBook page, as assigned along with daily Power School bulletins for administrators, teachers, and public use.
Cover the school health room, as needed, when the district nurse or health assistant is not available and use appropriate infection control procedures.
Serve as custodian and record keeper of building keys.
Assist with hiring procedures, reference checks and vacancy management and personnel input for Evaluations.
Organize, create and maintain ski school, beginning of year and end of year information and forms.
Assist in the supervision of students in the main office, lunchroom and other requested areas.
Perform other duties as assigned.

Skills

Secretarial experience

Accounting / bookkeeping

Computer skills

Communication skills

Time management

TimeCentre

SAM

FileMaker Pro

Education

High school education or equivalent

Tools

TimeCentre

SAM

FileMaker Pro

Job description

Eagle County School District Battle Mountain High School - Edwards, Colorado Open in Google Maps

Office Manager - BMHS

Eagle County School District Battle Mountain High School - Edwards, Colorado Open in Google Maps

This job is also posted in Eagle County School District

Job Details

Job ID: 5880692

Application Deadline: Sep 04, 2026 11:59 PM (Mountain Standard Time)

Posted: Aug 11, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

OFFICE MANAGER

Battle Mountain High School

BENEFITS: Health, Dental and Vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, tuition reimbursement, free CMC credits, paid leave, amongst others. For Full Time Employees

HIRING SALARY RANGE: $22.72 - $27.26 per hour

For the most current salary schedules, please visit https://www.eagleschools.net/departments/finance/salary-schedules

SUMMARY OF JOB DESCRIPTION: Maintains a smooth operation of the main office and assists with the supervision and coordination of substitutes and office staff. Responsible for the general fund and activity accounts which includes accounts receivable, accounts payable, staff reimbursements, purchase orders and VISA accounts. Supports internal and public communications and maintains strict confidentiality.

SUPERVISED BY: School Principal

ESSENTIAL JOB ELEMENTS:

Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, confirmation of appointments, etc.) as directed by the building administrator(s).
Train and assist in supervision of school secretarial and building staff and assign coverage of other staff when necessary. Maintain payroll and attendance records for classified clerical and teacher assistant staff. Using TimeCentre and SAM.
Process, maintain and act as Red Rover (SubFinder/Absence Management System) Building Level Administrator with the Principal to manage leave requests, problem solve coverage of in-house, and provide direct support for substitute teachers for building staff.
Initiate and track extra duty assignments for staff and coaches for personnel and payroll records. Create and file personnel records for in-house staff. Input information for evaluations and human resource forms. Assist in the preparation and processing of Change of Status Forms (goldenrods) in the File Maker Pro database.
Act as administrative receptionist; maintain and update the activity schedule of the school/principal(s); aide the principal(s) in adhering to time schedules; establish and maintain an effective and efficient administrative office.
Data enter school’s purchase orders and process building VISA statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices with checks from General Fund and Activity accounts. Assist with budget development and staffing units, manage accounts payable and receivable including curriculum funds, furniture, fixture and equipment funds, grants, etc. Coordinate all staff travel and field trips with the Transportation Department.
Deposit funds and reconcile activity fund, general funds and checking account monthly as required by district audit, including backup documentation for paid bills and cash receipts. Billing and collection of preschool and kindergarten tuitions when applicable.
Process and coordinate public facility use agreements with building staff. Distribute and collect keys to facility(ies).
Screen and direct pertinent internal and external information and report information to appropriate administrators, faculty meetings and other meetings as determined by principal, initiate news releases, district/public communiqué.
Create and distribute the school newsletter, FaceBook page, as assigned along with daily Power School bulletins for administrators, teachers, and public use.
Cover the school health room, as needed, when the district nurse or health assistant is not available and use appropriate infection control procedures.
Serve as custodian and record keeper of building keys.
Assist with hiring procedures, reference checks and vacancy management and personnel input for Evaluations.
Organize, create and maintain ski school, beginning of year and end of year information and forms.
Assist in the supervision of students in the main office, lunchroom and other requested areas.
Perform other duties as assigned.

CONTACTS: Students, parents, community, school staff, administrators, district support staff, vendors.

QUALIFICATIONS:

High school education or equivalent.
3 years previous secretarial.
1 year of accounting/bookkeeping experience.
Working knowledge of computer: keyboarding, database, spreadsheet and word processing.
Effective communication and interpersonal skills utilizing positive conflict management strategies.
Effective organizational and time management skills.
Problem solving capabilities and ability to work with minimal supervision and direction.
Knowledge/experience related to basic principles of accounting.
Valid community First Aid and CPR card (or acquire within 6 months of hire).
Bilingual skills are preferred.

Position Type: 1.00 FTE

Salary: $22.72 to $27.26 Per Hour

Job Categories:

Support Staff > Secretary

Welcome to Battle Mountain High School

Battle Mountain High School (BMHS) is a four-year (9-12) comprehensive high school with an enrollment of approximately 950 students in a rural resort community in Eagle County, Colorado. Our ECSD vision is to prepare all of our students to be global-ready graduates who will be successful in their careers or their college experience; and who will contribute to their communities in positive and effective ways. Our value-driven learning community focuses on Perseverance, Respect, Integrity, Diversity, and Excellence (P.R.I.D.E.). We believe that all students can achieve with the appropriate levels of challenge, support, and connection.Battle Mountain sits in the heart of the Vail Valley and offers world-class, outdoor recreational opportunities year-round. We invite you to join our professional learning community in supporting students as they learn, grow, and become.Battle Mountain sits in the heart of the Vail Valley and offers world-class, outdoor recreational opportunities year-round. We invite you to join our professional learning community in supporting students as they learn, grow, and become.

Job Requirements

Contact Information