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Office Manager – Autism Therapy Clinic

Aaran Therapy Center

Saint Paul (MN)

On-site

USD 80,000 - 100,000

Full time

Today
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Job summary

A family-focused autism therapy clinic in Minnesota is seeking an Office Manager. This position requires handling scheduling, communication, and daily operations of the clinic. The ideal candidate has at least 2 years of experience in a healthcare setting, strong organizational skills, and knowledge of HIPAA compliance. Competitive pay and benefits are offered for this full-time role.

Benefits

Paid time off
Retirement plan
Professional development opportunities

Qualifications

  • At least 2 years of experience in a healthcare or therapy office setting.
  • Knowledge of HIPAA and experience handling confidential records.
  • Comfortable using computers.

Responsibilities

  • Welcome families and visitors, answer phones, and respond to emails.
  • Manage client and staff schedules and handle cancellations.
  • Maintain accurate client records and ensure HIPAA compliance.

Skills

Organizational skills
Communication skills
Attention to detail
Multi-tasking ability

Tools

EMR/EHR systems
Microsoft Office
Google Workspace
Job description
Location: Woodbury, Minnesota

Schedule: Full-time, Monday to Friday, on site

About Us

We are a family-focused autism therapy clinic in Woodbury. Our team provides ABA and related services to help children grow and succeed. We believe in creating a supportive and welcoming space for both families and staff.

Position Overview

The Office Manager is the first point of contact for families and staff. This role keeps the clinic running smoothly by handling scheduling, records, communication, and daily operations.

Key Responsibilities

  • Welcome families and visitors, answer phones, and respond to emails.
  • Manage client and staff schedules, handle cancellations, and keep calendars up to date.
  • Maintain accurate and confidential client records and ensure HIPAA compliance.
  • Support insurance processes, including verifying benefits, collecting copays, and preparing documents for billing.
  • Order supplies, track inventory, and work with vendors when needed.
  • Help with new staff onboarding and provide daily communication to the team.
  • Prepare simple reports such as attendance, authorizations, and scheduling updates.


Qualifications

Required

  • At least 2 years of experience in a healthcare or therapy office setting.
  • Knowledge of HIPAA and experience handling confidential records.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple schedules and adjust to changes quickly.
  • Comfortable using computers, EMR/EHR systems, and Microsoft Office or Google Workspace.
  • Clear and professional communication skills.


Preferred

  • Experience in an autism or ABA therapy clinic.
  • Familiarity with insurance verification and payer portals.
  • Bilingual skills (Spanish, Somali, or Hmong) are a plus.


Compensation and Benefits

  • Pay range: $23 to $28 per hour, depending on experience.
  • Paid time off and paid holidays.
  • Retirement plan with employer contribution (if available).
  • Professional development and growth opportunities.


How to Apply

Please apply with your resume. Qualified candidates will be contacted for a phone interview, followed by an on-site interview at the clinic.

Equal Opportunity

We welcome applicants from all backgrounds and are proud to be an Equal Opportunity Employer.
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