Office Manager at Series A AI Startup

Bloom Talent; San Francisco (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

An innovative AI startup is seeking a proactive Office Manager to enhance their San Francisco headquarters. This dynamic role involves managing office operations, welcoming visitors, and fostering a collaborative culture as the company scales rapidly. You will play a crucial part in creating a positive work environment, coordinating events, and supporting recruitment efforts. With a focus on detail and service, this position is perfect for someone who thrives in a fast-paced setting and is eager to contribute to a growing team. Enjoy competitive compensation, equity, and a vibrant workplace culture.

Benefits

Medical Insurance

Vision Insurance

401(k)

Unlimited PTO

Daily Lunch Provided

Qualifications

• 2+ years of experience as an Office Manager or similar role.
• Strong interpersonal skills to foster a cohesive office culture.
• Tech-savvy with proficiency in GSuite and familiarity with AI tools.

Responsibilities

• Manage office operations and vendor relationships.
• Coordinate daily meal deliveries and assist with onboarding.
• Organize team-building activities and internal events.

Skills

Interpersonal Skills

Multitasking

Problem Solving

Initiative

Tech-savvy

Education

Experience as Office Manager

Experience in Startup Environment

Tools

GSuite

AI Tools

Job description

Join to apply for the Office Manager at Series A AI Startup role at Bloom Talent

Join to apply for the Office Manager at Series A AI Startup role at Bloom Talent

Get AI-powered advice on this job and more exclusive features.

This range is provided by Bloom Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $110,000.00/yr

Direct message the job poster from Bloom Talent

Fast-growing Series A AI startup is looking for an Office Manager to be the heartbeat of their new San Francisco HQ. This is an exceptional opportunity to join a focused, innovative, and experienced team that is scaling rapidly (from 30 to 60+ employees by the end of this year)! You'll own all aspects of office operations - welcoming visitors, space planning, managing vendors, coordinating daily meals, planning events, assisting with recruiting, and fostering company culture. Working closely with and reporting to the EA to the CEO, you'll be integral in creating an environment that people love to work in while taking on special projects as the company grows. Someone proactive, detail-oriented, service-minded, and who thrives in a startup environment. This is an in-office role based in San Francisco with occasional evening hours required for events. 80-110K+ DOE + equity, benefits, 401k, unlimited PTO, and lunch provided every day.

Responsibilities:

• Oversee and manage space planning, vendor relationships, maintenance requests, and overall office functionality of the new headquarters, creating a positive and welcoming space.
• As the face of the office, welcome visitors and candidates.
• Coordinate daily meal deliveries, assist with setup and clean up, while also maintaining kitchen supplies and ensuring snacks are well-stocked.
• Manage day-to-day operations, including vendor coordination (cleaning, maintenance, etc.) and office maintenance needs.
• Assist with onboarding processes for new employees, including workstation setup, IT coordination, I-9 processing, etc.
• Help with recruiting coordination to coordinate interviews and travel for candidates as needed.
• Support a collaborative and respectful office culture by modeling and encouraging proactive, team-oriented behaviors.
• Organize team-building activities, internal events, birthday and anniversary celebrations, and manage company swag.
• Lead logistics for in-office events, offsites, and monthly gatherings, including catering, rentals, and other operational needs.

Qualifications:

• 2+ years of experience as an Office Manager, Workplace Ops, or similar role, preferably in a startup or fast-paced environment.
• Strong interpersonal skills with the ability to read the room, bridge team dynamics, and foster a cohesive office culture.
• Proven ability to multitask, prioritize effectively, and execute under limited structure or direction.
• Eager to take initiative and own flex projects beyond typical office management responsibilities.
• Resourceful, curious, and proactive in identifying and solving problems independently.
• Tech-savvy, with proficiency in GSuite and familiarity with AI tools.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

Referrals increase your chances of interviewing at Bloom Talent by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Get notified when a new job is posted.

Sign in to set job alerts for “Office Manager” roles.

San Francisco, CA $60,000.00-$75,000.00 4 weeks ago

San Francisco, CA $80,000.00-$100,000.00 4 months ago

San Francisco, CA $68,000.00-$80,000.00 3 months ago

San Francisco, CA $33.00-$36.00 1 month ago

San Francisco, CA $70,000.00-$75,000.00 2 days ago

San Francisco, CA $95,000.00-$108,000.00 2 months ago

Team Executive Assistant/Office Manager at Fast-growing AI Startup

San Francisco, CA $100,000.00-$145,000.00 2 weeks ago

San Francisco, CA $89,301.33-$114,816.00 7 months ago

Executive Assistant to Co-Founders / Office Manager

Brisbane, CA $110,000.00-$150,000.00 16 hours ago

San Francisco, CA $100,000.00-$115,000.00 5 days ago

Executive Assistant | High-growth Startup

San Francisco, CA $120,000.00-$180,000.00 6 days ago

Executive Assistant to Head of Biogen's West Coast Hub

Executive Business Partner & Office Manager [IC2 - IC3]

People Operations Specialist & Office Manager

Senior Executive Assistant, People Experience

Foster City, CA $149,000.00-$187,000.00 2 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.