Office Manager at Boutique, AI-focused Private Equity Firm

HRB; New York (NY); On-site; USD 106,000 - 125,000; Full time

Job summary

An established industry player is seeking an Office Manager to ensure smooth operations in a dynamic environment. This role involves overseeing daily office functions, managing vendor relationships, and providing essential support to executives. The ideal candidate will possess strong multitasking abilities and a calm demeanor, thriving under pressure while maintaining a professional and approachable attitude. Join a collaborative team dedicated to improving office processes and delivering exceptional service to clients and investors alike.

Qualifications

• Proven ability to juggle multiple responsibilities effectively.
• Detail-oriented and highly organized with project management skills.
• Personable and enthusiastic about working in a team.

Responsibilities

• Oversee day-to-day office operations ensuring efficiency.
• Manage vendor contracts and address service issues.
• Provide administrative support to executives and coordinate client visits.

Skills

Multitasking

Detail-oriented

Organizational Skills

Professionalism under pressure

Team Collaboration

Job description

Our client, a boutique private equity firm located in Midtown is looking for an Office Manager to oversee and provide support to the entire office. This person will ideally be out of another PE firm and have experience juggling multiple tasks and shifting priorities. This person must have a calm demeanor and ability to handle stressful situations. An approachable demeanor is a must!

RESPONSIBILITIES

• Oversee the day-to-day operations of the office, ensuring it runs smoothly and efficiently
• Serve as the primary liaison with vendors, addressing and resolving any service issues
• Manage vendor contracts, including negotiation and ongoing relationship maintenance
• Maintain inventory levels and handle procurement of pantry and office supplies
• Collaborate with IT support to ensure office technology needs are met and maintained
• Manage onboarding including preparing workstations and equipment
• Oversee PTO for administrative team
• Provide administrative support to executives or partners, such as calendar management, travel booking, and expense reporting
• Coordinate investor or client visits, ensuring a polished, professional experience

REQUIREMENTS

• Proven ability to juggle multiple responsibilities effectively, both independently and as part of a team
• Composed and professional under pressure, especially when managing tight deadlines or shifting priorities
• Detail-oriented and highly organized, with a knack for efficiently managing concurrent short-term projects
• Strong interest in maintaining structured systems and improving office processes
• Personable, approachable, and enthusiastic about working in a collaborative team environment

SALARY
Up to $125K base + discretionary bonus

HOURS
8:30am-5:30pm + flexibility for OT as needed
5x a week in-person


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