Office Manager/Assistant Controller

Jim Barnard Chevrolet; Village of Churchville (NY); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) with company match

Paid vacation and holidays

Paid training and professional dev.

Dental and vision insurance

Short-term disability insurance

Life insurance

Employee vehicle purchase program

Job summary

Jim Barnard Chevrolet, a locally owned dealership in Churchville, NY, seeks an experienced Office Manager/Assistant Controller to oversee the daily business office operations and support accounting functions. You will work closely with ownership and management to maintain accuracy and efficiency across AP/AR, payroll, and reporting.

Ideal candidates have strong organizational and leadership skills, and a background in accounting or office management within a dealership environment.

Qualifications

• Requires strong organizational and leadership abilities with attention to detail.
• Experience supervising office staff and managing multiple priorities.
• Proficient in Excel, Outlook, and Word; capable of handling confidential information.

Responsibilities

• Supervise and support office staff, including hiring, training, scheduling, and performance management.
• Oversee day-to-day office operations and administrative procedures.
• Manage Accounts Payable and Accounts Receivable functions.
• Reconcile vehicle floor plan accounts and customer loan payoff accounts.
• Post accounting transactions in the DMS and perform daily cash reconciliation.
• Prepare and submit payroll and tax filings; generate financial reports.

Skills

Organizational skills

Leadership

Communication

Supervising office staff

Attention to detail

Multitasking

Microsoft Excel

Microsoft Outlook

Microsoft Word

Integrity

Confidentiality

Education

Associate degree in Accounting

Bachelor's degree preferred

Tools

Auto/Mate

Dealertrack

R&R

CDK

Job description

Join the Jim Barnard Chevrolet Team

Jim Barnard Chevrolet is seeking an experienced, detail-oriented, and motivated Office Manager/Assistant Controller to join our family-owned Chevrolet dealership in Churchville, NY.

For over 54 years, we have built our reputation on exceptional customer service, long-term employee relationships, and a loyal customer base that returns generation after generation.

Unlike many dealerships today that are owned by large dealer groups, Jim Barnard Chevrolet remains a locally owned and operated dealership where employees are known by name, contributions are recognized, and decisions are made close to home.

This is an excellent opportunity for an experienced accounting or office manager to play a key role in the financial operations of a well-established dealership. You'll work closely with ownership and management while helping oversee the daily operations of the business office and supporting the dealership's continued success.

Why Join Jim Barnard Chevrolet?

Competitive Compensation

• Competitive Compensation Package
• $55,000-$80,000+ Annual Salary Based On Experience

Outstanding Benefits

• Employer-Paid Single Excellus Health Insurance Coverage
• 401(k) Retirement Plan with Company Match
• Paid Vacation, Personal Time and Sick Time
• Paid Holidays
• Paid Training and Professional Development
• Dental and Vision Insurance
• Short-Term Disability Insurance
• AFLAC Supplemental Insurance
• Company-Paid Life Insurance
• Employee Vehicle Purchase Program

Work-Life Balance

• Monday-Friday Schedule
• 8:00 AM - 5:00 PM
• No Nights
• No Weekends

A Great Place to Build Your Career

• Locally Owned & Operated for 54+ Years
• Independent Chevrolet Dealership
• Family-Owned Business with Deep Community Roots
• Decisions Made Locally, Not by a Corporate Office
• Excellent Reputation for Customer Satisfaction
• Stable, Long-Term Work Environment
• Opportunities for Professional Growth and Advancement

Position Responsibilities

The Office Manager/Assistant Controller is responsible for overseeing the daily operations of the dealership business office and assisting with all accounting and financial functions. This position reports directly to the Controller and works closely with dealership ownership and department managers.

• Supervise and support office staff, including hiring, training, scheduling, and performance management.
• Oversee day-to-day office operations and administrative procedures.
• Manage Accounts Payable and Accounts Receivable functions.
• Reconcile vehicle floor plan accounts and customer loan payoff accounts.
• Post accounting transactions accurately within the dealership management system (DMS).
• Perform daily cash reconciliation and bank deposits.
• Reconcile general ledger accounts and maintain accounting schedules.
• Process and reconcile manufacturer warranty receivables, rebates, incentives, and other dealership receivables.
• Calculate and process employee commissions.
• Process weekly & monthly payroll.
• Prepare and submit sales tax, tire tax, and other required tax filings.
• Generate daily and monthly financial reporting for dealership management.
• Assist with month-end and year-end closing activities.
• Maintain compliance with manufacturer, state, and company accounting policies and procedures.
• Assist in preparing and submitting monthly financial statements to General Motors.
• Assist the Controller and Dealer Principal with special projects and financial analysis as needed.

Qualifications

Required

• Strong organizational, leadership, and communication skills.
• Experience supervising office employees.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong proficiency with Microsoft Excel, Outlook, and Word.
• Positive attitude with a strong work ethic and team-oriented approach.
• Strong integrity and ability to maintain confidentiality when handling financial and employee information.
• Associate's degree in Accounting, Business Administration, Finance, or equivalent work experience.
• Professional references.

Preferred

• Previous automotive dealership accounting experience.
• Understanding of dealership financial statements and accounting processes.
• Knowledge of GAAP principles.
• Experience with Auto/Mate, Dealertrack, R&R,CDK, or similar dealership management systems.
• Experience with payroll processing, reconciliations, and month-end closing procedures.
• Bachelor's degree in Accounting, Business Administration, Finance, or a related field preferred.

About Jim Barnard Chevrolet

Since opening in 1972, Jim Barnard Chevrolet has become one of the area's most trusted Chevrolet dealerships. Our success is built on long-term relationships with both our customers and employees. Many of our team members have spent decades with us, creating a stable workplace and a culture built on respect, integrity, and teamwork.

We believe our people are our greatest asset and are committed to providing the tools, support, and opportunities needed to succeed.

This position offers the opportunity to work directly with dealership leadership while developing the skills and experience needed for future advancement within the organization. The successful candidate will gain exposure to all aspects of dealership accounting, financial reporting, and office management.

Ready to Take the Next Step?

Jim Barnard Chevrolet is an Equal Opportunity Employer. We are committed to creating a welcoming and inclusive workplace for all employees and applicants.