Office Manager &Equipment Maintenance Coordinator

The James Allen Companies Inc; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

A well-established insurance entity in Brooklyn is seeking an Office Manager & Equipment Maintenance Coordinator. This crucial role involves overseeing office efficiency, managing procurement activities, and maintaining office equipment. Ideal candidates will have experience in purchasing and excellent organizational skills, contributing to the overall smooth operation of the office.

Qualifications

• Previous experience in purchasing, inventory management, or a related field.
• Proficient in database management and basic financial operations.
• Experience or familiarity with light repair and upkeep of office machinery.

Responsibilities

• Manage the ordering of office supplies and maintain inventory.
• Serve as the primary contact for resolving office-related issues.
• Oversee finance agreements and documentation.

Skills

Organizational skills

Problem-solving skills

Communication

Interpersonal abilities

Attention to detail

Job description

With over 50 years of rich history, our client is an established insurance entity based in Brooklyn, New York. They are committed to delivering top-notch insurance services and are currently seeking a multifaceted Office Manager & Equipment Maintenance Coordinator to join their team. This role is crucial for ensuring the smooth operation of our office and managing various aspects of our daily activities.

Job Description:

In the role of Office Manager/Purchasing Professional, you will be instrumental in maintaining the efficiency of our office, overseeing essential office functions, procurement activities, and light repairing and upkeep of office machines such as Pitney Bowes, Quadient Folding Machine, HP Printers, and Savin Ricoh Printers.

Key Responsibilities:

• Purchasing and Inventory Management:
  • Manage the ordering of office supplies and maintain inventory.
  • Coordinate the procurement of necessary equipment and supplies.
• Office Management:
  • Serve as the primary contact for resolving office-related issues.
  • Maintain the mailroom, including handling incoming and outgoing mail.
  • Ensure the office is well-organized and operates efficiently.
  • Perform light repair and maintenance of office machines like Pitney Bowes, Quadient Folding Machine, HP Printers, and Savin Ricoh Printers.
• Finance and Database Management:
  • Oversee finance agreements and documentation.
  • Scan and input financial data into our database.
  • Data entry for new finance agreements.

Qualifications:

• Previous experience in purchasing, inventory management, or a related field.
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks and prioritize effectively.
• Detail-oriented with a commitment to maintaining an organized workspace.
• Proficient in database management and basic financial operations.
• Excellent communication and interpersonal abilities.
• Experience or familiarity with light repair and upkeep of office machinery.