Office Manager/Accounting Assistant

LandCare LLC; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Profit sharing

401(k) with company match

Medical, dental, and vision coverage

Paid time off + 9 holidays

Formal training and development

Job summary

LandCare LLC is seeking a Branch Administrator to support the Branch Manager and operations teams, ensuring proper procedures and accurate financials. The role covers process management, invoicing, payroll review, onboarding, and general administration.

The successful candidate will be the main contact for the branch, provide training on systems to staff, and help drive month-end close with deadlines and accuracy.

Responsibilities

• Process administrative tasks within LandCare's operations software and ensure accurate job costing and ticket management.
• Handle accounts payable, invoicing, and payroll review with timely processing and proper approvals.
• Assist with HRIS onboarding for new hires and maintain personnel files and equipment/office supplies.
• Support branch operations through training and system support for production teams and month-end close.

Job description

WHO WE ARE

Our dedicated team of professionals provide the full spectrum of landscape services. After 3 decades in business and more than 3,000 team members from coast-to-coast, we're incredibly proud of the work that we do.

Our passion is our motivator and our focus is simple - create an extraordinary culture, care for our team members, give back to our communities & build a greener future.

THE POSITION

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

WHAT YOU WILL BE DOING

Process Management

• Understand and manage administrative processes executed in LandCare's operations management software
• Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
• Provide initial and ongoing training and support of systems to production team members
• Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

• Generate accurate invoices according to schedule and present to customers in a timely manner
• Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up
• Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
• Review branch payroll for accuracy of hours and employee signatures on timesheets - submit for processing when complete
• Process new hires into HRIS system

General Administration

• Answer phones, collect mail, and manage office supplies/equipment
• Maintain personnel files and complete uniform requests
• Other administrative tasks as necessary

Benefits

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members:

• Competitive base salary
• Team based profit sharing program
• 401K for all employees with 3.5% company match
• Medical, dental, and vision coverage
• Paid Time Off Policy + 9 corporate holidays
• Formal training and development program