Office Manager

Sibelco; Windsor, Northern (CO, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Weekly Pay

Medical Coverage

Dental Coverage

Vision Coverage

401(k)

Paid Time Off

Job summary

Sibelco is seeking a highly organized Office Manager to support daily plant operations at our Windsor facility. You will partner with plant leadership, handle payroll, procurement, reporting, and maintain critical records in SAP and other systems.

Ideal candidates bring 3+ years in manufacturing-adjacent administration, strong MS Office skills, ERP experience (SAP preferred), and excellent organizational abilities.

Qualifications

• 3+ years in administrative, office management, plant administration, or related role in manufacturing, recycling, logistics, or industrial settings.
• Experience processing payroll, purchasing, reporting, and general office administration.
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with ERP systems; SAP preferred.
• Strong analytical, organizational, and communication skills; ability to handle confidential information.

Responsibilities

• Support daily plant admin and office operations to ensure efficient processes.
• Process payroll and maintain employee records; assist with timekeeping and enrollment.
• Create and manage purchase orders and procurement transactions.
• Maintain accuracy of inventory, shipping, receiving, and production records in SAP and other systems.
• Prepare and distribute reports for internal stakeholders and partners.
• Coordinate transportation, logistics, and carrier communications; support inventory transfers.
• Support inventory control, data reporting, and reconciliation activities.
• Serve as a point of contact for customers, suppliers, haulers, and visitors; resolve routine issues.
• Coordinate office supply purchasing and assist with scale operations and payroll questions from staff.
• Provide admin support to plant leadership and participate in special projects.

Skills

Payroll processing

Procurement

Data reporting

Microsoft Office

Communication

Time management

Problem-solving

Education

High school diploma or equivalent

Associate's degree or business coursework

Tools

SAP

ERP systems

Job description

Office Manager**Location:**South Windsor**At Sibelco, we advance life through materials.** For over 150 years, we’ve been a trusted leader in sourcing, transforming, and distributing specialty industrial minerals. Our work powers progress across industries as diverse as glass, ceramics, construction, coatings, polymers, and water purification. Beyond our materials, we’re proud of our commitment to sustainability, innovation, and empowering people from all walks of life to thrive and make a meaningful impact.**Are We the Perfect Match?**At Sibelco, we believe building a successful career is a two-way journey. We’re looking for individuals who share our values and vision, just as much as you’re seeking a company that aligns with your aspirations. Together, we can shape the future.**Job Description:**Sibelco is North America's leading glass recycler and environmental steward, helping conserve natural resources through innovative recycling solutions. We are seeking a highly organized and technically proficient Plant Administrator to support the daily administrative, operational, and customer service functions of our facility. The Office Manager serves as a key business partner to plant leadership, employees, customers, suppliers, and transportation providers while ensuring accurate administrative processes, reporting, purchasing, payroll support, inventory transactions, and operational documentation. ## Responsibilities* Support daily plant administrative and office operations to ensure efficient business processes and continuity of operations.* Process payroll and maintain employee administrative records, including timekeeping support and employee system enrollment.* Create and manage purchase orders, receipt of goods and services, and other procurement-related transactions.* Maintain accuracy of operational, inventory, shipping, receiving, and production records within SAP and other business systems.* Prepare, review, and distribute reports for internal stakeholders, customers, and corporate partners.* Coordinate transportation and logistics activities, including outbound shipments, freight requests, inventory transfers, and communication with carriers and rail service providers.* Support inventory control processes through reporting, transaction entry, and reconciliation activities.* Serve as a primary point of contact for customers, suppliers, haulers, visitors, and other business partners by responding to inquiries and resolving routine administrative issues.* Coordinate office and operational supply purchasing to support plant needs.* Assist with scale operations, transaction processing, and documentation as needed to support plant workflow.* Support employee questions and facilitate communication with corporate departments, including Human Resources and Payroll.* Maintain accurate records, documentation, and compliance-related administrative files.* Provide administrative support to plant leadership and assist with special projects and additional duties as assigned. ## Required Skills & Qualifications* High school diploma or equivalent required; Associate's degree or additional business coursework preferred.* 3+ years of administrative, office management, plant administration, or related experience in a manufacturing, recycling, logistics, or industrial environment preferred.* Demonstrated experience processing payroll, purchasing transactions, reporting, and office administration activities.* Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.* Experience working within ERP systems; SAP experience strongly preferred.* Strong analytical skills with the ability to manage data, reports, and multiple priorities with a high degree of accuracy.* Excellent organizational, time management, and problem-solving skills.* Effective written and verbal communication skills with the ability to interact professionally with employees, customers, suppliers, and transportation partners.* Ability to handle confidential information with discretion and professionalism.* Strong attention to detail and commitment to process accuracy. ## You'll EarnDirect & Permanent Employment, Weekly Pay, Medical, Dental, Vision Coverage, 401(k), Paid Time Off, and opportunities for professional growth and advancement. **Employee Type:**Permanent