Facilities & Office Manager

Safran - Navigation & Timing; West Henrietta (NY); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Paid Time Off

Annual bonus

Medical coverage

HSA & FSA

401(k) match

Gym reimbursement

Tuition reimbursement

Job summary

Safran Trusted 4D Inc. in West Henrietta, NY is seeking an Office Manager to oversee daily office operations and maintain a safe, efficient workplace. You will be the primary contact for facilities, vendor management, and executive support, ensuring a smooth employee and visitor experience.

Ideal candidates are highly organized, proactive, with strong communication and multitasking abilities. College degree preferred, but 4+ years of relevant experience will be considered in lieu of degree.

Qualifications

• Experience in office administration or facilities management.
• Strong organizational, multitasking, and communication skills.
• Proactive, customer-focused with ability to build relationships.

Responsibilities

• Oversee daily office operations and facility maintenance.
• Vendor management, contracts, and service provider coordination.
• Executive support including scheduling and events.
• Admin tasks, expense processing, and visitor management.

Skills

Microsoft Office Suite

Vendor management

Scheduling & coordination

Education

College degree preferred

4+ years office admin experience

Tools

MS Office

Job description

We’re looking for an Office Manager to join our growing team in West Henrietta, NY!

Who We Are

At Safran Trusted 4D Inc., we’re the world leader in Resilient Positioning, Navigation and Timing (R-PNT) technology that’s used in almost every device, vehicle, utility grid, and cell phone tower that we see today. We provide virtually fail-safe GNSS and PNT solutions for defense and commercial applications worldwide. Simply put, we do work that matters, powering the systems people depend on every day.

Locally, we manufacture precise synchronization clocks for data centers called time servers, as well as GNSS simulators to help test PNT equipment before it launches – such as rockets or sports watches! Our products are used by some of the leading data center providers and space agencies in the world.

We are located in West Henrietta, New York, with an on-site manufacturing facility and teams in engineering, R&D, sales and marketing, and more.

But above all, joining Safran means becoming part of an international high-technology group in the aerospace, space, and defense sectors. Drawing strength from our differences and enriched by our complementarity, our 110,000 talents with unique career paths are shaping a safer, more sustainable aviation. With us, the diversity of our teams drives innovation to develop breakthrough technologies. We promote knowledge sharing and collaboration, encourage initiative, and celebrate creativity.

The Position

The Office Manager is responsible for overseeing the day-to-day operations of our office and ensuring our facility is maintained in a safe, efficient, and professional manner. This role serves as the primary point of contact for office operations, facility services, and vendor management while providing administrative support that keeps our workplace running smoothly. The ideal candidate is highly organized, proactive, and customer-focused, with a passion for creating an exceptional employee and visitor experience.

The Day To Day

• Oversee daily office operations and coordinate facility maintenance, repairs, and workplace improvements.
• Maintain office and kitchen supplies inventory, water plants throughout facility, maintain cleanliness when and where needed.
• Manage relationships with vendors, contractors, and service providers to ensure high-quality, safe and cost-effective services.
• Administrative support including scheduling, planning, event/meeting coordination and communication.
• Monitor facility-related expenses, process invoices, and identify opportunities to improve workplace efficiency and employee experience.
• On site reception and visitor management.
• Provides general administrative support to the Executive Team on an as needed basis.
• Orders food and set up for various employee events (e.g., flu shot clinic, biometric screening, picnics, business meetings).
• Builds and maintains strong relationships with internal and external stakeholders.
• Organizes and maintains confidential information and files.
• Performs additional related duties as assigned.

What You Bring To Safran

• College degree preferred but 4+ years of relevant experience in office administration, facilities management, or similar will be considered in lieu of degree.
• Strong organizational, multitasking, and project coordination skills with the ability to prioritize competing responsibilities.
• Professional verbal and written communication and interpersonal skills.
• Customer-service mindset and the ability to build strong relationships at all levels.
• Flexible and adaptable to changing priorities.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with Microsoft Office Suite and experience coordinating vendors, managing office operations, and maintaining a safe, organized workplace.

Why You'll Love Working Here

• Paid Time Off
• $26-$34/hour and Annual bonus opportunity
• Comprehensive medical, dental, and vision coverage
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• 401(k) with company matching contributions
• Gym membership reimbursement
• Tuition reimbursement to support your continued education
• An innovative, inclusive culture where your ideas are valued and your contributions make a difference

Visit our website for more information or check out our videos on YouTube

At Safran Electronics & Defense, you’ll combine passion for your job with a quality work environment adapted to a good life balance. Benefit from a variety of opportunities to shape the career path that suits you: our leaders and technical experts are there to support you from your integration and career development, in France and abroad.

Safran Trusted 4D, Inc is an equal opportunity employer who does not discriminate based on race, color, citizenship, religion, gender, sexual orientation, national origin, age, disability, veteran’s status or any protected category. We encourage veterans and people with disabilities to apply.