Office Manager

Emerald Transformer; Waco (TX); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance options

401K match

Tuition reimbursement

Job summary

Emerald Transformer is seeking an Office Manager in Waco, Texas. The role oversees day-to-day office operations, coordinates with Accounting, Sales, and Operations, and ensures timely processing of financial and personnel tasks. On-site, with a Monday-Thursday 6:00 AM - 4:30 PM schedule.

Ideal candidate has 4+ years in office management, a Bachelor's in Accounting/Business Admin preferred, and strong MS Office skills. Comprehensive benefits and a support-focused work environment are offered.

Qualifications

• 4+ years of office management experience in a fast-paced environment.
• Proficient in Microsoft Office applications, including Excel; strong organizational skills.

Responsibilities

• Coordinate daily office and process-related activities with Accounting, Sales, and Operations to ensure timely tasks and month-end deadlines.
• Oversee core office administration: data entry, shipping, sales orders, customer billing, purchase orders, and vendor invoicing.
• Ensure monthly financial activities align with close timelines and end-of-month expectations.
• Manage accounts receivable aging and collections by coordinating across departments to resolve issues.
• Assist Corporate HR with new hire paperwork, payroll entries, and general personnel activities at the plant.
• Support environmental and safety initiatives; coordinate training logistics and performance tracking.
• Maintain professional, courteous communication with employees, customers, vendors, and partners.

Skills

Office management

Microsoft Excel

Microsoft Office

Communication

Education

Bachelor's degree in Accounting or Business Administration

Job description

Office Manager

Department: Administration

Employment Type: Full Time

Location: Waco, Texas

Reporting To: Jason Tigner

Compensation: $60,000 - $65,000 / year

Description

Office Manager

$60,000 - $65,000/Yearly

Workplace Type: On-Site

Schedule: Mon - Thurs; 6:00 AM - 4:30 PM

Who We Are

With over fifty years of experience in the transformer services industry, Emerald Transformer is the premier solution for electrical equipment. Emerald provides a wide range of transformer services including remanufactured transformer stock, repairs, decommission, field technical services, parts, PCB disposal and recycling. Our national network of factories and service centers are strategically located to serve our broad and diverse customer base.

Emerald is committed to extending the life cycle of our customers’ equipment and protecting their capital investment. We partner with our customers to exceed their expectations by delivering valuable solutions. Emerald strives to have the lowest repair failure rate in the industry. We ensure the proper handling of any type of hazardous material in compliance with all federal and state environmental regulations.

Why work at Emerald?

When Emerald Transformer hires someone, we aren’t just bringing a new employee on board. We take our time to make sure we’re surrounding ourselves with those who share our core values and our devotion to quality, dependability, and environmental consciousness. We wouldn’t be where we are today without our Emerald team, and we’re thankful for each person who’s chosen to be a part of our journey as a company.

At Emerald Transformer, our employees are our lifeblood. They are the foundation of our business, so we provide employee benefits they can count on.

• Benefits: Your choice of three different medical insurance programs in addition to, life, vision, and dental insurance, a tuition reimbursement program, and a competitive 401K match incentive and vesting timeline. Our a-la-carte structure allows you to pick the best package for your needs.
• A 2nd Chance: Here at Emerald, we believe in second chances. That is why we accept and consider qualified applicants with criminal histories in a manner consistent with federal and local laws. We are committed to 2nd chance hiring! Only by working together can we create a better future.
• Supplemental Insurance: In addition to our standard plans, we offer tele-medicine, long-term and short-term disability coverage as well as legal services.
• Discount Program: From day one all team members have access to an exclusive discount program providing savings on everyday purchases. This includes vacations, restaurants, auto insurance, gym memberships, and so much more!
• Paid Time Off: Emerald Transformer employees receive vacation and sick pay annually.
• Career Pathing: We are growing and promote from within.

We’ve surrounded ourselves with a passionate team, determined to reach that same goal. We’ve been in business for over 50 years, and every day, we’re looking for new and more innovative ways to provide better service to our customers and grow our business.

Job Summary

The Office Manager provides day-to-day leadership for office support activities that enable efficient plant operations and accurate business administration. This role serves as a key coordination point across Accounting, Sales, Operations, Corporate HR, customers, and vendors to ensure timely processing of operational, financial, and personnel-related work. The position is expected to manage multiple priorities independently, communicate effectively with employees at all levels, and maintain a high standard of professionalism, accuracy, and follow-through in a fast-paced manufacturing environment.

Key Responsibilities

• Coordinate daily office and process-related activities with Accounting, Sales, and Operations to ensure tasks are completed accurately and on time, including work tied to critical end-of-month deadlines.
• Oversee core office administration activities, including data entry and tracking, shipping, sales orders, customer billing, purchase orders, and submission of vendor invoices to corporate accounts payable, ensuring transactions are completed timely and accurately.
• Ensure monthly financial activities are finalized and submitted to Accounting in alignment with required close timelines and end-of-month expectations.
• Manage accounts receivable aging review and collections efforts by coordinating across departments to resolve customer issues, recover outstanding payments, and improve future billing outcomes.
• Support Corporate HR processes by submitting new hire paperwork, approving weekly payroll entries, and assisting with general personnel-related activities at the plant level.
• Partner with site leadership to support environmental and safety initiatives, coordinate training logistics, respond to special reporting requests, and assist with performance tracking that improves operational effectiveness.
• Maintain professional, respectful, and courteous communication in all interactions with employees, customers, vendors, and internal business partners.

Minimum Requirements

Education/Certifications

• High school diploma or equivalent required.
• Bachelor's degree in Accounting, Business Administration or related field preferred.

Experience

• 4+ years of office management experience in a fast-paced office environment.

Knowledge Skills & Abilities

• Proficient in Microsoft Office applications, with strong to advanced-intermediate Microsoft Excel capability.
• Strong problem-solving, research, documentation, and issue-resolution skills, with the ability to follow complex tasks through to completion.
• Effective written, verbal, and interpersonal communication skills, with the ability to work across all levels of the organization.
• Strong organizational skills and attention to detail, with a focus on accuracy, efficiency, and accountability.
• Ability to work independently, manage competing priorities, and adapt in a deadline-driven manufacturing environment.
• Team-oriented approach with a strong sense of ownership and commitment to overall company success.
• Ability to read, write, and comprehend written instructions, perform basic arithmetic, and use computer systems effectively.
• Willingness to work outside of normal business hours when needed to support operational requirements.

Equal Opportunity Employer

Emerald Transformer is an equal opportunity employer providing equal employment opportunities to applicants and employees without regard to race, color, creed, sex, gender, sexual orientation, gender identity or expression, religion, age, national origin, ancestry, physical or mental disability (including pregnancy), uniform service, veteran status, marital status, medical condition including genetic characteristics, or any other category protected by federal, state, or local law.