Office Manager

Confidential; Town of Hempstead (NY); On-site; Full time

Job summary

A small, high-volume law firm is seeking a full-time Office Manager to handle client communications, manage document processing, and maintain office organization. The ideal candidate should be detail-oriented and able to multitask effectively in a dynamic environment. Competitive pay and benefits included after initial employment period.

Benefits

Monthly staff luncheons

Paid training and professional development

PTO and paid holidays after six months

Employer contribution to health insurance after six months

Employee profit sharing contribution to retirement plan

Qualifications

• Must maintain client confidentiality and privacy.
• Must have proactive problem-solving skills.
• Previous experience in a law firm is a plus.

Responsibilities

• Answer phones for client intakes and inquiries.
• Perform data entry and document processing.
• Maintain organized filing system and inventory.

Skills

Client-Focused

Detail-Oriented

Proactive and Resourceful

Multitasker

Trustworthy

Tools

Outlook

Access

Word

Excel

Job description

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$22.00/hr - $25.00/hr

Small, high-volume law firm seeks a full-time experienced (2+ years) assistant to an attorney. Hours: M-F 8:30 am–4:30 pm with a paid lunch hour. The office is located on the border of the villages of Garden City and Hempstead, near the courts.

The law practice is a customer service oriented business–we are looking for a friendly, well-spoken, dynamic Office Manager to answer phones for prospective client intakes, client inquiries, and appointments. Other day-to-day duties include data entry, document processing, proofreading, database research, filing, mail preparation, email monitoring, including printing attachments, client correspondence, maintaining inventory and ordering office supplies, and general multitasking.

The applicant must be extremely detail-oriented with high accuracy across all tasks and pay close attention to task specifics. A New York State notary and a driver's license are a plus.

This is a supportive work environment with monthly staff luncheons and individual monthly conferences to discuss career development and professional growth.

After six months–employer contributes to the employee’s private health insurance costs.

PTO and company–paid holidays after six months of employment.

3rd year–employer contribution to the employee SEPP retirement plan (employee profit sharing contribution to retirement plan – past contributions have been up to 15% of salary.

Paid training and professional development

Requirements and Skills:

Trustworthy: Ability to handle sensitive information. Must maintain client confidentiality and privacy

Proactive and Resourceful: Creative problem solving. Ability to anticipate the needs of attorney and clients proactively.

Client-Focused: Professional, courteous, and respectful demeanor towards all other employees and clients, extremely strong and clear communicator, both verbal and written.

Detail-Oriented: Meticulous attention to detail, extremely organized.

Multitasker: Ability to manage multiple tasks and cases under pressure in a fast-paced environment.

Proficiency in Outlook, Access, Word, WordPerfect, and Excel.

Proficiency in English

New York Notary and a Driver's License are a plus.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Law Practice

Referrals increase your chances of interviewing at Confidential by 2x

Sign in to set job alerts for “Office Manager” roles.

New York, NY $83,000.00-$88,000.00 3 days ago

Executive Assistant, Wholesale & Licensing

New York, NY $140,000.00-$160,000.00 1 day ago

New York, NY $75,000.00-$100,000.00 5 days ago

New York City Metropolitan Area $20.00-$25.00 1 week ago

New York, NY $101,300.00-$137,000.00 1 week ago

Executive Assistant, Private Equity - Leading Global Investment Company

New York City Metropolitan Area $95,000.00-$105,000.00 3 weeks ago

New York, NY $70,000.00-$100,000.00 2 weeks ago

New York, NY $62,400.00-$64,000.00 2 weeks ago

New York, NY $75,000.00-$85,000.00 4 months ago

New York City Metropolitan Area $90,000.00-$110,000.00 2 weeks ago

New York, NY $175,000.00-$200,000.00 3 days ago

New York, NY $100,000.00-$120,000.00 1 week ago

New York, NY $60,000.00-$70,000.00 3 weeks ago

New York City Metropolitan Area $90,000.00-$110,000.00 1 day ago

Future Opening: Agent's Executive Assistant - State Farm Agent Team Member

Executive Assistant to Chief Growth Officer and Business Leader

New York, NY $85,000.00-$100,000.00 4 days ago

New York, NY $115,000.00-$125,000.00 1 week ago

New York City Metropolitan Area $110,000.00-$125,000.00 5 days ago

New York, NY $85,000.00-$95,000.00 1 week ago

Executive Assistant to Partner at Investment Firm

New York City Metropolitan Area $130,000.00-$140,000.00 1 week ago

Brooklyn, NY $75,000.00-$125,000.00 2 weeks ago

New York, NY $125,000.00-$150,000.00 1 week ago

New York, NY $110,000.00-$150,000.00 2 weeks ago

New York, NY $110,000.00-$130,000.00 3 days ago

Executive Assistant to IR Team (2 Partners + small team) - Private Equity

New York City Metropolitan Area $110,000.00-$140,000.00 5 days ago

New York City Metropolitan Area $100,000.00-$140,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.