Office Manager

Catholic Charities Diocese of Springfield Illinois; Teutopolis (IL); On-site; USD 1,000; Full time

Job summary

Catholic Charities seeks an Office Manager to oversee office operations and provide support to the Area Director. Responsibilities include managing staff, handling administrative tasks, and maintaining office standards. The role requires excellent organizational and communication skills and offers a competitive salary.

Benefits

Generous paid time off

Retirement options

Qualifications

• Experience in general office procedures and management.
• Excellent organizational and computer skills required.
• Ability to work with minimal supervision and take initiative.

Responsibilities

• General management of office and supervision of employees.
• Perform secretarial duties for the Area Director.
• Assist with interviewing/hiring process and staff training.

Skills

Organization

Verbal skills

Written skills

Computer skills

Initiative

Education

High school diploma or equivalent

Job description

Join to apply for the Office Manager role at Catholic Charities Diocese of Springfield Illinois

1 week ago Be among the first 25 applicants

Join to apply for the Office Manager role at Catholic Charities Diocese of Springfield Illinois

Catholic Charities Diocese of Springfield Illinois provided pay range

This range is provided by Catholic Charities Diocese of Springfield Illinois. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $17.00/hr

Job Description

General management of office as well as supervision of Receptionist and/or other employees as designated. The organization of the office will be a primary responsibility. General knowledge of computer technology will be necessary.

Job Duties

• Perform secretarial functions for the Area Director.
• Assist the Area Director with other duties as necessary.
• Secretarial support/backup duties for all programs of the area office.
• Monthly billings, when applicable.
• Responsible for petty cash account, reporting to Accounting Dept. of Administration, daily receipts, and local bank deposits, if applicable.
• Review, approve, and initial all local vendor invoices for purchases or work done within the office and forward them to accounting at the Administration.
• Track staff daily service sheets/two-week payroll sheets/mileage/expense reimbursement sheets and forward them to administration.
• Assist with the introduction and orientation of new staff to inter-office procedures. Assist with job openings and posting in the office.
• Assist with clerical job openings regarding the interviewing/hiring process and job training.
• Maintain an inventory of general office, kitchen, and cleaning supplies and needs.
• Coordinate all necessary maintenance and building repairs.
• Secretarial duties and backup for switchboard as necessary.
• Maintain strict confidentiality regarding office functions, employee relations, client activity, etc.
• Assist with establishing and maintaining office standards and regulations about employees, clients, visitors, etc.
• Assist with maintenance of computers and maintain a working knowledge of software and hardware utilized by the office.
• Assist with training of staff regarding new software and hardware computer equipment.
• Assist in Fundraising activities as required.
• Coordinate agency vehicle maintenance, if applicable.
• Coordinate the annual United Way campaign.
• Works collaboratively with all in-house employee-chaired committees, i.e. United Way Fun Day, annual staff outing, employee appreciation dinner, holiday parties, etc.
• Attend Board Meetings, type minutes, etc. if the Board Secretary is not available.
• Other duties as assigned.
  
  

Minimum Qualifications

• High school / General education degree.
• Experience in general office procedures, management, and supervisory issues, as well as beyond basic computer knowledge and abilities
• Excellent office, clerical, and computer skills necessary.
• Ability to take initiative and work with minimal supervision.
• Ability to accept direction and instructions and work cooperatively with a wide segment of people.
• Must have excellent organizational, written, and verbal skills.
  
  

Who We Are

Catholic Charities is proud of its nearly 100-year history of providing vital social services in our Diocese. Today, we maintain a substantial presence in eight communities throughout the twenty-eight counties of central Illinois. Area Offices operate in the communities of Alton, Carlinville, Decatur, Effingham, Granite City, Mattoon, Quincy, and Springfield. In addition, Catholic Charities manages facilities in Alton (Catholic Children's Home) and Beardstown (The St. Anne Residence). The agency has earned national reaccreditation through COA, the Council on Accreditation for Children and Family Services, which certifies that all programs meet best practice social service standards.

Our vast array of services includes counseling programs, senior services and guardianship, health care, residential care, independent living; special education, family preservation services, food and clothing distribution, St. John's Breadline, Meals on Wheels in Decatur, crisis assistance, Med-Assist, Mobile Food Pantry, Catholic Charities Legal Services, The St. Anne Residence and discount resale stores. Catholic Charities seeks to respond to the needs of its communities through these diverse programs. Every year, this objective is realized as literally thousands of children and families are positively impacted by our efforts.

Catholic Charities provides a competitive salary and an outstanding benefits package including generous paid time off benefits and retirement options. As a faith-based ministry, Catholic Charities espouses the social values of the Church and works daily to fulfill the mandate to serve the poor. As a leader in social services, Catholic Charities enjoys a positive community reputation and a myriad of public and private partnerships that help to ensure the needs of our clients are being met.

• Although being a member of the Catholic faith is not a requirement to be employed by Catholic Charities, it is expected and required of all employees to respect, support, and uphold the mission of Catholic Charities which is “to extend to all the healing and empowering presence of Jesus”.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Religious Institutions

Referrals increase your chances of interviewing at Catholic Charities Diocese of Springfield Illinois by 2x

Sign in to set job alerts for “Office Manager” roles.

Customer Service Representative, PT Evenings

Customer Service Representative, PT Overnights

Administrative Assistant-Projects & Operations

Effingham, IL $89,700.00-$162,150.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.