Office Manager

System One; St. Louis (MO); On-site; USD 70,257 - 73,012; Full time

Job summary

System One in St. Louis, MO is looking for an Office Manager to keep their fast-paced office running smoothly. In this role, you will manage day-to-day operations, coordinate meetings, and ensure effective communication. A Bachelor’s degree and significant experience are required.

Responsibilities include managing schedules, drafting reports, and handling logistics for meetings and travel.

Qualifications

• 7+ years of relevant experience in office management.
• Ability to work independently and collaboratively.
• Experience with travel logistics and conference planning.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Prepare and organize materials for briefings and meetings.
• Draft, edit, and format correspondence and reports.

Skills

Strong organization skills

Problem-solving skills

Professional written communication

Microsoft Office skills

Education

Bachelor’s degree in Business, Management, or related field

Tools

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Office Manager

Location: St. Louis, MO (On-site)
Job type: Contract-to-hire (6 months)
Schedule: 40 hours/week
Pay rate: $51–$53/HR
Security clearance: Active TS/SCI required; ability to obtain polygraph required

About the role

We’re seeking an experienced Office Manager / Staff Officer to keep a fast-paced office running smoothly. In this role, you’ll be the go-to partner for leadership and staff—owning day-to-day administration, coordinating meetings and events, managing taskers/suspenses, supporting travel, and keeping communication and reporting organized and on time.

What you’ll do

• Manage calendars, scheduling, and meeting coordination (including conference rooms and VTC/online setup)
• Prepare and organize materials for briefings, town halls, offsites, and leadership meetings
• Track and coordinate office taskers/suspenses (e.g., routing, deadlines, responses)
• Draft, edit, and format correspondence, memos, reports, meeting minutes, and staff summaries
• Build weekly activity reports and one-time/special reports by synthesizing information from multiple sources
• Coordinate events and staff meetings: agendas, read-aheads, minutes, and action-item tracking through closeout
• Support travel logistics (orders/vouchers) and conference planning (experience with DTS/MET is a plus)
• Maintain office files/records and support information management practices
• Maintain SharePoint sites, distribution lists, org charts, and recall rosters
• Help manage permissions/security groups and shared-folder access
• Handle office logistics (supplies, seating charts, office moves, equipment tickets)
• Suggest process improvements (checklists, SOPs, and smoother business rhythms)

What you’ll bring (required)

• Bachelor’s degree in Business, Management, or related field and 7+ years relevant experience (or 10+ years directly applicable experience in lieu of a degree)
• Strong organization, prioritization, and problem-solving skills in a deadline-driven environment
• Clear, professional written and verbal communication (able to produce concise, polished materials)
• High attention to detail and ability to manage multiple competing priorities
• Comfortable interacting with all levels, including senior leadership and external partners
• Ability to work independently and collaboratively
• Strong Microsoft Office skills Word, Excel, PowerPoint, Outlook
• Experience administering/maintaining SharePoint
• Comfort operating common office/IT equipment (scanners, copiers, phones, VTC tools, etc.)

Nice to have

• Familiarity with government environments/systems (e.g., N-CERTS, MET)
• DTS experience
• Exposure to DCIPS and/or PeopleSoft

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.