Office Manager

Purestar; Somerville (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Vision & Dental coverage for

Group Life Insurance

FSA – Health & Dependent Care

Paid Time Off

401(K) with Company Match

Tuition Reimbursement Program

Career advancement within the company

Incentive programs

Job summary

Purestar is seeking an Office Manager to support administrative tasks in a fast-paced commercial laundry environment in Boston, MA. You will handle reports, payroll-related timekeeping, onboarding, and daily back-office activities to keep operations running smoothly.

Ideal candidates are detail-oriented with excellent communication skills, proficient in MS Office, and bilingual in English and Spanish. This role emphasizes teamwork, safety, and delivering reliable administrative support to

Qualifications

• High school diploma or equivalent required.
• Must be detail oriented with strong communication skills.
• Strong written and verbal communication abilities.
• Proficient with Microsoft Office and basic computer skills.

Responsibilities

• Run and maintain multiple reports daily.
• Manage payroll related timecards and PTO processes.
• Assist accounts payable: match POs, receive invoices, process payments.
• Oversee onboarding for new hires, orientation, and paperwork.
• ANSWER phones and assist customers or staff with questions.
• Prepare weekly invoicing and maintain vendor/customer files.
• Provide clerical support and basic quality control information.

Skills

Detail oriented

Clear communication

Written & verbal communication

Microsoft Office

Bilingual (English & Spanish)

Education

High school diploma or equivalent

Tools

ADP

Linen Master

MS Office Suite

Job description

We are looking for a dedicated Office Manager who will be part of our dynamic Boston, MA team!

Here are some of the benefits our employees enjoy for their contributions to our success:

• Medical, Drug & Vision and Dental coverage for employees.


• Group Life Insurance


• Health and Dependent Care Flexible Spending Accounts


• Paid Time Off


• 401(K) with Company Match


• Tuition Reimbursement Program


• Career advancement within the company


• Various incentive programs

Position Summary:

This position is responsible for supporting the administrative tasks in a fast-paced commercial laundry environment.

Essential Duties and Responsibilities:

• Run and work on multiple reports daily.


• Maintain all manifest/back up and production documentation


• Assist with our attendance track points system and created disciplinary reports as needed.


• Prepare daily key sheets


• Process billing for location.


• Able to assist in all functions relating to the accounts payable process. Including matching of POs, receiving documents and invoices and processing payments, as needed.


• Assist in payroll (timecards signed off, PTO, terms, etc.)


• Upload employee documents into our ADP platform.


• Responsible for the onboarding process with all new hires, including orientation, new hire paperwork, provide uniforms and assist with any other new hire process.


• Answer phones and assist with any question or concerns from either from customers or employees.


• Prepare weekly invoicing


• Maintain customers/vendors files organized.


• Provide back up and information to customers


• Provide quality control and linen information to customers


• Collect checks to enter deposits from dry clean in Linen Master and create deposit for AR


• Forward any invoices, statements, or vendors inquiries to AP


• Enter any customer information on LM if the system is down.


• Assist with any clerical duties as needed.

Qualifications and Skills:

• High school or equivalent


• Detail oriented, good communication skills and able to perform simple math


• Effective written and verbal communication skills


• Strong computer skills and proficient experience using Microsoft Office.


• Bilingual (English & Spanish) preferred.

Physical / Mental Requirements:

• May be at an industrial setting with hot/cold environment and distracting noise levels.

Safety:

• All employees are responsible for their personal safety and safety of others. Therefore, all employees must:


• Participate fully in company health and safety programs and comply with all company OSHA policies and procedures.


• Follow all lawful employer safety and health rules.


• Wear and / or use Personal Protective Equipment, when and how instructed.


• Report hazardous conditions to management.


• Report any job-related injury or illness to management and seek treatment promptly.


• Other duties as requested.

LET’S CREATE A POSITIVE EXPERIENCE… TOGETHER!

As a service-driven culture, our commitment to excellence extends beyond providing amazing customer service to our hospitality partners. From community outreach, diversity and inclusion initiatives, to investments designed to support conservation and sustainability our community and environmental stewardship is evident.

If working for a company that emphasizes diversity, environmental consciousness and making a positive impact every day is in line with your career goals, we'd love to have you on our TEAM!