Office Manager

sci; Seattle (WA); On-site; USD 73,000 - 89,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Health Savings Account

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

AD&D Insurance

Dependent Life Insurance

401(k) with Company Match

Employee Assistance Program

Job summary

SCI in Seattle, WA seeks an experienced accounting professional to oversee financial functions and HR processes. You will manage accounts payable/receivable, payroll, and reporting, while ensuring SOX compliance and policy adherence.

The role also supports office operations, inventory, and service delivery to families with compassion. Ideal candidates have a solid bookkeeping background, strong MS Office skills, and the ability to handle multiple tasks in a fast-paced environment with

Qualifications

• Proficient in MS Office, email, internet and basic office equipment.
• Strong written and verbal communication skills.
• Demonstrates compassion, integrity and confidentiality.
• Ability to multi-task and set priorities.

Responsibilities

• Oversee accounting functions including AR, AP invoices and cash handling.
• Maintain payroll processes, time cards and HR paperwork.
• Prepare reports, update GPLs and monitor SOX-related controls.
• Coordinate orders, inventory, and funeral-related services with departments.
• Support location management and provide professional, compassionate service.

Skills

MS Office

Communication

Compassion

Confidentiality

Problem Solving

Multi-tasking

Detail oriented

Education

High school diploma / GED

Job description

Our associates celebrate lives. We celebrate our associates.

JOB RESPONSIBILITIES

• Accounting Function Oversight

  • Collections of all accounts receivable
  • Verifications and payments of all accounts payable invoices
  • Controls of receipt and deposit of cash payments received
  • Maintains petty cash account and disburses the same in accordance with company policies and procedures
  • Reconciliations of all accounts
  • Cash advance checks
  • Same Day Check requests
  • Bank deposits
  • Verifies/audits cash disbursement reports
  • Tracks Capital Expenditure Authorizations (CEAs)

• Operational Activities

  • Orders supplies for the office and completes inventory counts
  • Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets
  • Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments
  • Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation
  • Schedules incoming orders and drivers for the ambulate service
  • Completes various funeral/cemetery reports and files accurately
  • Supports Sales as necessary requiring an understanding of JD Powers
  • Assures compliance with all Company policies and procedures to include Sarbanes Oxley (SOX) audit
  • Dignity University (DU) training
  • Interment Verification Training (IVT) audits
  • Day Sales Outstanding's (DSO) related to financial and administrative areas
• Assists in preparing and/or overseeing all funeral/cemetery-related forms
• Reviews time cards and administers corporate payroll policies and procedures
• Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.).
• Ensures new associates receive new hire orientation
• Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators
• Maintains vehicle records/licenses
• Processes expense reports
• Updates General Price Lists (GPLs)
• Manages all Alarm Systems (codes, working order, etc.)
• Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed
• Coordinates daily activities with business unit as well as other departments
• Trains associates in the proper administration of policies and procedures
• Services customers by interacting with families in a professional and compassionate manner
• Maintains and updates customer records
• Updates company website with current obituaries and ensures obituaries are placed in newspapers
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Behaves in a supportive way to enrich the work environment
• Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
• Performs other duties as assigned

MINIMUM REQUIREMENTS

• Education

  High school diploma, GED or completion of a diploma-training program at a college or technical school

• Experience

  Three (3) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required

• Knowledge, Skills and Abilities

  • Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required
  • Excellent communication skills both orally and in writing
  • High level of compassion, integrity, and confidentiality
  • Problem solving skills
  • Ability to multi task and set priorities
  • Detail oriented
  • Must be flexible and able to function in a face-paced environment

WORK CONDITIONS

• Work Environment

  Professional Dress is required when in contact with families.

• Work Postures

  • Sitting continuously for many hours per day, up to 6 hours per day
  • Climbing stairs to access buildings frequently

• Physical Demands

  Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

• Work Hours

  Working beyond "standard" hours as the need arises

Pay: $81,060 yearly based on experience

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 98155

Category (Portal Searching): Operations

Job Location: US-WA - Seattle