Office Manager

Qumulo; Seattle (WA); On-site; USD 39,000 - 54,000; Full time

Benefits offered by this job

Pre-IPO stock options

Flexible time-off policy

HSA and PPO health insurance options

Dental and Vision insurance

401(k) plan

ORCA card or parking subsidy

Job summary

Qumulo is seeking an Office Manager to own the in-office experience for employees and guests. You will manage the front desk, plan events, coordinate catering, and keep kitchens stocked across floors in our Seattle HQ.

This on-site role requires 2+ years in office operations, proficiency with Google/Microsoft suites, Slack, and expense tools. You will work with Executive Assistants, Marketing, HR, and Finance on office initiatives.

Qualifications

• 2+ years in office management, reception, operations, administration, or equivalent experience.
• Comfort with everyday office technology to restart printers or conference rooms without IT support.
• Proficiency with Google Workspace, Microsoft Office, Slack, and expense reporting tools like Coupa or Concur; strong aptitude with new tools.

Responsibilities

• Own the front desk and guest experience, ensuring visitors and staff feel welcome.
• Plan and run office events to reflect the company personality.
• Coordinate catering for meetings and events, including setup and cleanup.
• Maintain kitchens and snack areas across floors; stock and cleanliness.
• Manage snacks, coffee, beverages, and office supplies; handle vendor relationships.
• Diagnose and address office issues; implement fixes where possible.
• Manage building and parking access and badges for staff.
• Receive deliveries and handle outgoing mail.
• Collaborate with executives, Marketing, HR, and Finance on office projects.

Skills

Office management

Reception

Operations

Administration

Communication

Tools

Google Workspace

Microsoft Office

Slack

Coupa/Concur

AI tools (Claude/ChatGPT)

Job description

About the Role:

As our Office Manager you'll own Qumulo's in-office experience for employees and guests: snacks, kitchens and coffee, badges and building access, office events, catering, the front desk where everyone starts their day, and the vendors behind it all. Our ideal Office Manager will be passionate about creating a great experience and thrive in the autonomy of running our office.

This is one of our most visible jobs at HQ and has the freedom to be creative. How our space feels and all the little things people look forward to are yours to shape. You'll also have the opportunity to work with the Executive team, Marketing, HR, and Finance on a range of office projects. This role is on-site five days a week, with health, dental, and vision, pre-IPO stock options, and a fully funded ORCA card or on-site parking.

As our Office Manager you will:

• Own the front desk and guest experience and ensure every visitor, candidate, and staff-member feels genuinely welcome at HQ
• Plan and run the events that give our office personality, including all-hands meetings, holiday decorating, and celebrations when there's something worth marking
• Coordinate catering for meetings and events including setup and cleanup when needed
• Keep the kitchens, drink, and snack areas across floors stocked and clean
• Order snacks, coffee, beverages, and office supplies, and own the vendor relationships behind them
• Be the person people come to when something in the office isn't working or needs improvement, diagnosing the problem and working out the fix yourself where you can
• Manage building and parking access and badges for staff
• Receive deliveries and handle outgoing mail
• Partner with the Executive Assistants, Marketing, and other teams on projects and employee events

Our ideal Office Manager will have:

• 2+ years in office management, reception, operations, administration, or equivalent experience
• Comfort with everyday office technology so you can restart a printer or conference room without waiting on IT
• Proficiency with Google & Microsoft office suites, Slack, expense reporting tools like Coupa or Concur, and the confidence to pick up new tools quickly. Bonus if you use AI tools like Claude or ChatGPT to speed up routine work like drafting an email or learning how to do something new
• A track record of running multiple concurrent projects within timeframe and budget
• Attention to detail, organizational planning, and the ability to work independently and prioritize your own day
• Thoughtful written and verbal communication to work well with a range of personalities
• A proactive streak that has you chasing down problems before anyone assigns them to you
• Composure and a sense of humor when several things need attention at once
• Discretion with confidential and sensitive information
• Availability to help with events during the day (and occasionally evenings or weekends) as needs require
• Ability to move up to 50 lbs, with or without reasonable accommodation
• Able to work Monday-to-Friday on-site in downtown Seattle

The hourly pay range for this role is USD $28.00-$39.00 per hour. Actual compensation will be determined based on factors such as the candidate's experience, skills, qualifications, and the responsibilities of the role.

Benefits & Perks:

• Pre-IPO stock options
• Flexible time-off policy
• HSA and PPO health insurance options
• Dental and Vision insurance
• 401(k) plan
• Choice of an ORCA card or parking subsidy

About Qumulo:

Built for the most demanding enterprise workloads, from AI and HPC simulations to Splunk Observability, genomics and PACS medical imaging, geospatial datasets, media editing and rendering, and video surveillance, Qumulo unlocks the full power of an organization’s information. Our platform unifies file and object storage across data centers, edge, and public clouds, enabling efficient, accelerated computing and extending the reach of data unbound by protocol or transport limitations.

With more than 1,100 customers and exabytes of data under management, Qumulo powers mission-critical workloads anywhere real-time access to massive file datasets is non-negotiable. Qumulo delivers radical simplicity, hardware freedom, exceptional customer support, and a true hybrid-cloud architecture.

Our Values:

At Qumulo, we are building an open and collaborative culture where people can do their best work with customers as our magnetic field.

We act as owners, we share by default, we are data driven and experimental and as an inclusive workplace, we encourage and celebrate multiple points of view.

As part of our culture we believe diversity drives innovation.

Equal Opportunity Employer:

Qumulo is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin, or any other characteristic protected under federal, state, or applicable local law.

For more information on Qumulo's Applicant Privacy Policy, please visit: https://qumulo.com/applicant-employee-privacy-notice