Office Manager

Blacksmith Software Inc.; San Francisco, Northern (CA, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Equity

401K match

Unlimited PTO

Annual offsite

Stock options

Parental leave (12 weeks)

Job summary

Blacksmith Software Inc. in San Francisco is seeking an Office Manager to own day-to-day operations and the workplace experience for the SF office. This is an in-person role focused on delivering a premium office environment and guest experience.

You will coordinate events, manage vendors, and ensure logistics run smoothly while creating an engaging, welcoming atmosphere for employees and visitors. The position emphasizes attention to detail and proactive problem-solving.

Qualifications

• Experience delivering exceptional workplace experience in a similar role.
• Understands what makes an in-person office enjoyable and can deliver that for the team.
• Enjoys creating experiences and paying attention to the little details.
• Can manage multiple projects simultaneously with strong attention to detail.
• Comfortable owning logistics and coordinating across the business to deliver initiatives.

Responsibilities

• Own the workplace experience in the SF office with the latest tech, design touches, and a fully stocked kitchen.
• Coordinate internal events, lunches, dinners, and external customer/network events hosted in the office.
• Recognize and celebrate work anniversaries, birthdays, and special events to boost employee morale.
• Manage day-to-day office operations: vendor contracts, equipment, supplies, facilities.
• Be the first point of contact for guests and vendors, ensuring smooth experiences.
• Continuously look for ways to improve the office environment.

Skills

Workplace experience

Event coordination

Vendor management

Logistics management

Attention to detail

Job description

• We started by building infrastructure to run CI workloads really fast. Our first product helps companies run GitHub Actions substantially faster and cheaper by owning and operating our own global fleet of bare-metal machines rather than renting generic cloud VMs.




• Today, we orchestrate tens of millions of Firecracker VMs each week, running CI for 7,000+ companies and tens of millions in ARR. We’ve grown 20x in the past 12 months.




• We operate thousands of bare-metal machines across multiple regions, regularly schedule 100k+ vCPUs concurrently, and run a petabyte-scale Ceph cluster that we manage ourselves.




• We’ve raised $58.5M from Seed to Series B, led by Google Ventures (GV) & Peak XV Partners, and we’re intentionally building a small, but exceptional team.




• Blacksmith was founded by a team with deep systems and scaling experience, including building search/ads infrastructure at Faire, and operating large distributed systems at Cockroach Labs. Our GTM is led by Jon Boyer, formerly Head of Sales at Zapier.




• We're now extending the same CI infrastructure into a broader platform: running agent sandboxes at scale and building our own background coding agent on top of it.
  

As Office Manager, you will own the day to day operations and workplace experience for the Blacksmith San Francisco office.

This is a crucial role. We are an in-person team and we want everyone to enjoy the environment they work in. Your role will deliver an experience that means people want to come in, and guests leave feeling impressed.

What you’ll do

• Own the workplace experience. We want the office to be an enjoyable place to be; the latest technology, high end design touches, fully stocked kitchen, catered lunches. You’ll own this end-to-end.




• Coordinate internal team events, lunches, dinners. And help with coordinating and managing the external customer and network events we’re hosting in the office.




• Employee experience; work anniversaries, birthdays, special events. We want people at Blacksmith to feel recognized and you’ll play a key role in delivering this experience.




• Effectively manage the day to day operations of the office. Vendor management, equipment, supplies, facilities.




• Negotiate and manage vendor contracts.




• Be the first point of contact for all guests.




• Always be looking for ways to improve the office experience.
  

You’re a good fit if you have

• Experience in delivering exceptional workplace experience in a similar role.




• You understand what makes an in-person office experience enjoyable and can deliver that for the team.




• You enjoy creating experiences - you are excited by the little details, you can anticipate the needs of the team and enjoy delivering an experience that people love.




• You can effectively manage multiple projects simultaneously and have exceptional eye for detail.




• You are comfortable owning logistics and coordinating across the business to deliver initiatives.
  

Compensation and benefits

• Medical, Vision, and Dental insurance.




• Competitive base + equity.




• 401K match.




• Unlimited PTO.




• Annual offsite.




• Early-exercise stock options




• 12 weeks fully paid parental leave (US)