Office Manager

Fluidstack; San Francisco, Northern (CA, KY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Equity (RSUs)

Generous PTO

Job summary

Fluidstack is seeking an Office Experience Lead in San Francisco to own the day-to-day experience of our flagship office. You’ll shape how the space supports the people who work there, ensuring the environment is functional, welcoming, and productive.

You will act with hands-on ownership and address issues as they arise, from space layout to daily amenities. You’ll thrive by focusing on details, delivering consistent workplace quality, and coordinating with vendors to keep operations running

Qualifications

• A love of details and high ownership in daily operations.
• Hospitality mindset focused on employee experience.
• Clear, proactive communication and sense of service.

Responsibilities

• Own vendor relationships for your office: cleaning, catering, maintenance, supplies.
• Implement shared workplace standards for your location.
• Run a lightweight employee feedback loop to improve the office experience.
• Manage the office operational budget with transparent tracking.

Skills

Attention to detail

Hospitality mindset

Communication clarity

Office management experience

Problem solving

Job description

About Fluidstack

We exist to make humanity more free. For most of human history, you farmed or you starved. Technology gave people more time for the things they wanted to do, instead of things they had to do. Powerful AI will be the biggest lever for human choice we've ever built - but only if models are aligned with what humanity actually wants. There are groups building AI who don't share these goals. Whoever deploys frontier compute infrastructure fastest will decide whether AI expands human freedom or shrinks it.

We're singularly focused on delivering 10 to 100s of GWs of compute faster than anyone else, rethinking every layer of the stack. We acquire power, design and build data centers, and operate them - with teams spanning hardware and software. Speed and scale are our key differentiators. Come be a part of building civilization-scale infrastructure for AI.

We hire people who care deeply about this problem space. If that is you, please apply!

How We Operate

• Be a barrel. Full autonomy. Own things end to end, take on scope without being asked, no permission required to operate outside your core role.

• Insane urgency. We drive everything forward as fast as possible.

• Reason from first principles. Challenge every assumption. Zero analogy thinking, no egos, the best idea wins.

• Love of the game. The frontier of AI is the most interesting problem of our time. We put in long hours at high intensity to push the frontier forward.

• Build something that actually matters. If you're going to spend your time, spend it on something that matters to the world.

The People Team

Examples of key problems the team is working on

• Make the office the easiest part of everyone's day. Where people work shapes how they work. You'll own the day-to-day experience of your office so nothing about the space slows anyone down.

• Replace ad hoc coordination with a consistent bar. As offices grow and multiply, workplace experience can't depend on someone improvising. You'll set the standard that holds across every Fluidstack office.

• See it, own it, solve it. From a broken monitor to a better lunch option, you handle what comes and fix or elevate it clearly. Hands-on, high ownership, no waiting to be told..

Why This Role Exists

As our offices grow, the day-to-day workplace experience can’t depend on ad hoc coordination. This role exists to ensure each Fluidstack office runs smoothly, consistently, and with a high bar for employee experience.

About the Role

Where people work shapes how people work. You will own the day-to-day experience of your Fluidstack office, everything from how the space looks and functions, to how people feel when they walk in, and the small details that make a workplace feel genuinely cared for.

You’re the person in the building who makes sure things work and when they don’t, you fix them or accelerate clearly. People will come to you with everything from a broken monitor to a request for a better lunch option, and you’ll treat both with the same thoughtfulness.

This role is hands-on and high-ownership. You’re not waiting for someone to tell you what needs to happen. You see it, you own it, you solve it.

First 30 Days

• Complete onboarding and learn Fluidstack’s workplace standards, vendor landscape, and office-specific context.

• Shadow the current setup (or audit from scratch if you’re opening a new cadence): space layout, recurring issues, vendor performance, employee sentiment.

• Build relationships with building management, key vendors, and your local team.

• Identify 3 quick wins you can deliver in your first month that improve the daily office experience.

By 60 Days

• Own all vendor relationships for your office: cleaning, catering, maintenance, supplies. Hold them to agreed standards.

• Implement the shared workplace standards, adapted for your location.

• Run a lightweight feedback loop with employees in your office. Know what’s working and what isn’t.

• Manage your office’s operational budget with clear tracking and no surprises.

By 90 Days

• Your office runs smoothly and consistently. Employees trust that the space will be well-maintained and well-managed.

• You are the first point of escalation for workplace issues in your office. Problems are resolved quickly and transparently, or escalated with clear context.

• You have a clear operating rhythm: weekly vendor check-ins, monthly budget reviews, quarterly planning.

• You proactively surface issues and proposed solutions rather than waiting for direction.

What We Are Looking For

• A love of details. The things most people don’t notice until they break.

• Kindness and warmth in how you show up for the people in your building every day.

• A hospitality mindset. You think about experience, not just maintenance.

• Clarity, approachability, and precision in communication, especially when things go wrong.

• You have run an office or workspace before and take pride in making it a place people enjoy being.

You’ll Thrive Here If You

• Care about details. The small parts, even the parts no one else sees, matter to you.

• Care about the human. When you set up a space, you’re thinking about the person who’ll be sitting in it eight hours a day.

• Enjoy solving problems before anyone notices there was one. You find that satisfying, not thankless.

What Additive Value Looks Like

• Experience managing office openings, buildouts, or relocations.

• Familiarity with workplace technology (access systems, desk booking, AV).

Salary & Benefits

• Competitive total compensation package (salary + equity).

• Retirement or pension plan, in line with local norms.

• Health, dental, and vision insurance.

• Generous PTO policy, in line with local norms.

Total compensation may also include equity in the form of restricted stock units.

We are committed to pay equity and transparency.

Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

We are committed to pay equity and transparency.

Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.