Office Manager

University of Illinois Chicago; Peoria (IL); On-site; USD 33,000 - 35,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition waivers

Job summary

The University of Illinois College of Medicine Peoria (UICOMP) seeks an administrative coordinator to manage medical student activities within the Emergency Medicine department, including M3 rotations and M3/M4 electives, with a focus on coordinating schedules and faculty support.

You will liaison with Academic Affairs, assist with evaluations and student orientation, and help deliver education seminars for residents, while handling confidential materials and ensuring timely grade submission.

Qualifications

• High school diploma or equivalent.
• Two (2) years of work experience in a comparable role.

Responsibilities

• Coordinates the medical student education activities in the department for internal and visiting students and supports the Research seminar series delivered to all residents.
• Serves as liaison with Academic Affairs in scheduling students and completing enrollment forms.
• Responsible for developing and maintaining the master ED shift schedules for all medical students during rotations.
• Coordinates orientation - prepares materials and assists with student orientation and training.
• Prepares and assists with medical education materials utilized during the rotations and student orientation activities.
• Assists with evaluations and grading - prepares, collects, and computes all medical student confidential evaluation forms.
• Files completed evaluations for each student and forwards to Academic Affairs.
• Proctors exams during rotations and assists with grade preparation and presentation of materials to the Director.
• Maintains confidential evaluation paperwork and communicates student concerns to faculty, administration and Academic Affairs.

Job description

Hiring Department

Emergency Medicine

Location

Peoria, IL USA

Requisition ID

1043324

FTE

1

Work Schedule

M - F, 8 a.m. - 4 p.m.

Shift

Days

# of Positions

1

Workplace Type

On-Site

Salary Range (commensurate with experience)

$23.79 - $25.26

About UICOMP

The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands‑on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research‑based university setting. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

Under direction, this position is responsible for coordinating medical student activities in the department and supporting faculty activities related to medical student education. This includes but is not limited to the M3 rotation and the M3and M4 electives (both the Acute Care and the Advance and Simulation electives). Faculty support activities include but are not limited to Ethic/Professionalism, M4 Intern Prep and Ultrasound Training. The incumbent will anticipate and provide highly specialized administrative support to the Director of Medical Student Education, the Assistant Director of Medical Student Education and faculty of the Department of Emergency Medicine. The position will also assist with the coordination and delivery of the research seminar series for the UICOMP residencies and to a lesser extent will also provide clerical assistance to the Department of Emergency Medicine.

Duties & Responsibilities

• Coordinates the medical student education activities in the department for both internal (UICOMP) and external (visiting) students and supports the Research seminar series delivered to all residents Responsible for the schedule.
• Serves as liaison with Academic Affairs in scheduling students and completing proper enrollment forms.
• Responsible for developing. preparing and maintaining the master ED shift schedules for all medical students during their rotations in the Emergency Department.
• Coordinates orientation - Prepares materials and assists with all and visiting student.
• Prepares and assists with medical education materials utilized during the rotations. student orientation activities.
• Arranges schedule for Emergency Medicine Administrative Resident to provide orientation didactic lecture and skills lab.
• Works as liaison between Academic Affairs to coordinate enrollment in .EPJC, online EPJC training before orientation and EPlC orientation day.
• Schedules Emergency Medicine to meet and greet visiting students when they arrive for orientation.
• Assists visiting students in acquiring parking cards, OSF ID's, cafeteria meal cards, and serves as a liaison between the faculty and visiting student.
• Prepares and assists with medical education materials utilized during the rotations.
• Assist with evaluations and grading - Prepares, collects, and computes all medical student confidential evaluation forms.
• Files completed evaluations for each student on a timely basis.
• Maintains and prepares necessary confidential evaluation paperwork sent to visiting student's medical school.
• Computes and compiles al I evaluations completed by the student during the rotation.
• Serves as proctor for the exams given during the rotation.
• Compiles information needed to computes student's grades and presents materials for a grade to be assigned by the Director of Medical Student education.
• Secures the Department Chair's signature and forwards all to Academic Affairs.
• Verifies and ensures that every student has a grade signed and submitted to Academic Affairs after an Away Rotation.
• Faculty Support for other Medical Student related Activities - Assists faculty involved with other medical student education activities at UICOMP.
• This will include, but not limited to, coordinating Ethics/Professionalism, M4-lntem and Ultrasound training/simulations.
• Acts as resource for medical student's questions and concerns.
• Serves as a liaison between the medical students and the Director and/or Assistant Director of Medical Student Education and/or faculty and communicates medical student concerns/needs/issues to the appropriate faculty, administration, and academic affairs personnel.
• Keyboards sensitive information and provides correspondence drafts.
• Compiles a confidential annual cumulative medical report to the Chair, Department of Emergency Medicine and the Residency Program Director.
• Continually works on process improvements.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Preferred Qualifications

• Ability to analyze and assist in the the development of office guidelines, procedures and systems preferred.
• Ability to select and develop appropriate criteria, methods and procedures to be utilized in order to solve problems preferred.

Sponsorship for work authorization is not available for this position.

Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.