Office Manager

Elite DNA Behavioral Health; Panama City (FL); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off 15 days per year

Birthday bonus day

Employee Assistance Program

Job summary

Elite DNA Behavioral Health is hiring a full-time Office Manager for the Ormond Beach office. The role focuses on maintaining an orderly office routine, responding to patient inquiries, and ensuring smooth administrative operations to support clinicians.

The candidate will handle documentation, scheduling, patient communications, and coordination with psychiatrists and APRNs, with emphasis on accuracy and timely processing. Competitive benefits accompany the salary.

Qualifications

• Bachelor's degree in business administration or healthcare-related field; experience may substitute some education.
• 3–5 years of experience in healthcare.
• Proficient in oral and written communications; strong time management.

Responsibilities

• Maintain orderly and efficient office routines.
• Respond to patient inquiries and correspondence.
• Process documentation and maintain records in a timely manner.
• Coordinate with psychiatrists, PA and APRNs for patient care.
• Manage calls, voicemails, and triage patient questions with timely documentation.
• Support physician and nurse with charting, faxes, and follow-up tasks.
• Ensure accurate and complete documentation and organizational standards.

Skills

Oral & written comms

Time & project mgmt

Attention to detail

Interpersonal skills

Medical terminology

Education

Bachelor's degree in business administration

Healthcare-related degree or experience

Tools

Athena EHR

Microsoft Office

Job description

Description

Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida – and we’re expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally.

Come grow with us! Elite DNA Behavioral Health is one of the largest providers of behavioral and mental health services in Florida – and we’re expanding quickly! We believe in providing high-quality, accessible care to our patients and a supportive environment that allows our team to grow professionally. Our goal is to hire you – the best talent – to support our mission and allow you to grow with us. We thrive on a mutual goal of providing excellent care to our patients through our comprehensive care services and collaborative culture. Elite DNA is the pioneer of the care coordination approach to mental health, where all patients are matched with their ideal services and providers prior to receiving direct care. Our team is at the forefront of providing leading-edge therapy services – from psychotherapy to psychiatry – to specialized programs such as psychosocial rehabilitation, EMDR, and group therapy. Everything we do here at Elite DNA is guided by integrity and compassion for our patients and employees. When you join the Elite DNA team, you’ll feel proud to be a part of the group that helps children, adults, and families in our communities live better lives.

Elite DNA Behavioral Health is seeking to hire a full-time Office Manager in the Ormond Beach office.

Responsibilities

As an Office Manager, you will be responsible for maintaining an orderly and efficient office routine. Responds to patient inquiries and other correspondence as necessary. Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Reviews statements, invoices, receipts, and charges. Works with clinic staff (i.e. co-pay collections and A/R) to establish performance standards for work assignments, monitors work status and progress including goals and objectives. Values cultural diversity and other individual differences in the workforce, ensuring that the organization builds on these differences.

• Provides services to individuals and coordination/support to psychiatrists, PA and APRNs.
• Initiates and completes all relevant documentation within organizational time frames.
• Performs duties in a prioritized, organized, and orderly manner to maximize clinic efficiency and productivity.
• Collaborates with team members and other staff to ensure a complete, appropriate and positive experience for all clients.
• Follow instructions and complete job duties as assigned by providers and management staff.
• Provide appropriate and timely documentation.
• Will assist the physician and nurse with direct client care as well as tasks such as filing, chart documentation, faxes, prescription medical programs and telephone follow-up as assigned.
• Initiates and completes all relevant documentation within organizational time frames.
• Maintain, copy and file patient records and other information as needed.
• Monitor voicemails throughout the day, return the calls and effectively resolve the reason for call within 24 hours of the call. Proper documentation for each call and subsequent interaction.
• Triage patient phone calls, both incoming and on voice mail. Document the interaction within 24 hours.
• Review Athena messages and respective inbox and messages. Respond and document accordingly. Discuss patient concerns with respective provider within 24 hours of incoming call, email, voicemail or message. Document appropriately within same time frame.
• Provide information for afterhours call line and information to call if patient has a question. Document this interaction in patient chart.

Requirements

Education

• Bachelor’s degree from an accredited college or university in business administration or health care related field. Experience may substitute some education.
• Minimum of three to five years experience in healthcare.

Required Skills And Experience

• Proficiency in oral and written communications
• Excellent time and project management skills.
• Excellent attention to detail, problem-solving, and customer service.
• Must demonstrate positive interpersonal relationship skills with individuals and groups in a wide variety of settings
• Medical terminology knowledge essential

Technology Skills

• Effectively uses Electronic Health Records; Athena experience preferred.
• Proficiency in Microsoft Office.

Benefits

• Medical
• Dental
• Vision
• Life insurance
• Annual PTO of 15 days with tenure recognition incentives
• One additional paid day for your birthday
• Employee Assistance Program

This position earns competitive compensation plus a full benefits package including medical, dental, vision, and life insurance, annual PTO of 15 days with tenure recognition incentives, one additional paid day for your birthday and Employee Assistance Program.

Compensation $42-45K depending on experience.