Office Manager

Superior Environmental Solutions, LLC; Olde West Chester (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life after 30

Premium Free Medical Insurance Option

401K with 4% Company Match after 90d

Paid Time Off - First Year

Employee Referral Bonus Plan

Job summary

Superior Environmental Solutions (SES) is seeking an Office Manager in West Chester, OH to provide administrative support to the Branch Manager. You will help ensure invoicing accuracy, payroll processing, and management reporting for the branch located in West Chester, OH.

The role requires organizing and coordinating tasks, maintaining confidential information, and supporting profitability through strong operational controls.

Qualifications

• Minimum 2 years in accounting, finance, or general business ops administration.
• Strong customer service orientation and ability to handle confidential information.
• Excellent organization and ability to work independently with good judgment.
• Proven ability to manage projects and meet deadlines.

Responsibilities

• Enter equipment, labor, and materials into Salesforce for each job.
• Ensure all jobs scheduled by operations are captured in Salesforce.
• Track employee hours; generate daily/weekly labor utilization reports.
• Dispatch tickets for upcoming jobs to operations staff.
• Order supplies in coordination with the Branch Manager.
• Arrange travel for employees and issue purchase orders promptly.
• Verify dashboards for bill and PO approvals are updated daily.
• Ensure customer tickets reflect correct items and are signed if needed.
• Meet daily, weekly, monthly deadlines and resolve invoice questions timely.
• Maintain tickets/manifests records for each job.
• Assist with uniform rental program: orders, inventory, billing, communications.
• Support collection of outstanding accounts receivable.
• Perform other duties as assigned by management.

Skills

Customer support

Organization

Planning

Communication

Confidentiality

Teamwork

Problem solving

Multitasking

Tools

Salesforce

Microsoft Office

Job description

Your Benefits

• Medical, Dental, Vision, and $50K Life Insurance after 30 days


• Premium Free Medical Insurance Option


• 401K with 4% Company Match after 90 days


• Paid Time Off - First Year!


• Employee Referral Bonus Plan

West Chester, OH

The position

The Office Manager under minimum supervision will provide administrative support to the Branch Manager to ensure accuracy, timeliness, and controls around invoicing, payroll, and management information, as well as supporting the ongoing profitability of the branch located in West Chester, OH.

What You Will Be Doing

• Salesforce entry to capture equipment, labor, and materials used on jobs.


• Ensure that all jobs scheduled by operations staff are captured in Salesforce.


• Track employee hours to ensure team is paid properly by performing labor utilization reports daily and weekly.


• Dispatching tickets for operations staff for upcoming jobs.


• Work with the Branch Manager to order supplies.


• Make travel accommodations for employees.


• Issue purchase orders on a timely basis.


• Ensure that dashboards for bill and purchase order approvals are cleared on a daily basis.


• Ensure customer tickets are signed (if necessary) and reflect the proper items utilized.


• Meet daily, weekly and monthly deadlines as established by the company. Immediately respond to team and vendors; ensure that invoice queries and related questions and issues are resolved timely.


• Maintain records for tickets and manifests for each job.


• Assist with employee uniform rental program for branch: placing new orders, maintaining inventories, track and report totals for accurate billing, communicate changes with account representative and HR, etc.


• Provide assistance with collection of outstanding accounts receivables from customers.


• Other duties as assigned by management as needed

Qualifications

• At least 2 years of experience in accounting and finances, revenue, and or other general business operations administration.


• Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information


• Must have strong skills in organization and planning, demonstrated ability to work independently and exercise sound judgment and problem solving


• Proven ability to manage projects


• Ability to prioritize tasks, exercise sound judgment and confidentiality with sensitive information


• Excellent communication, interpersonal, and presentation skills


• Strong analytic, multi-tasking, presentation and team work skills are required


• Team player able to function individually and collectively.


• Must have excellent software skills, Microsoft Office skills and be well-versed in other areas of office work.


• Must possess excellent customer service skills and strong verbal and written communication skills


• Experience working in a fast-paced environment.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk. sit; and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed are the minimum levels of knowledge, skills, or abilities.

About Us

Superior Environmental Solutions (SES) is a leading provider of industrial and environmental services throughout the Midwest. Founded in 1999, the company operates in multiple states across the Midwest. Our services include water blasting, tank cleaning, emergency response, vacuum truck services, waste and recycling, transportation, product destruction and hazardous waste disposal. SES is committed to providing responsive and quality service to manufacturers in an array of industries.

Our team members are the most important asset and the strength to our organization. Our in-house and on-going training programs ensure that all SES employees are well educated in OSHA regulations and SES specific operational policies. SES employees are focused on safety and dedicated to exceeding our customer’s expectations in every way.

SES is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations.