Office Manager

Adolfson & Peterson Inc.; Minneapolis (MN); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Health Savings Account

401(k)

Flexible Spending Accounts

Paid Time Off

Holidays

Tuition Assistance

Employee Referral Bonus

Job summary

Adolfson & Peterson Construction is seeking an Office Manager for our Midwest regional office in Bloomington, MN (moving to Edina later). You will ensure the front office runs smoothly, manage reception, field calls, greet visitors, and maintain professional image across the site.

The role requires 4+ years in office management, familiarity with the A/E/C sector, and advanced MS Office proficiency. This position is based in Minnesota with a standard full-time schedule and competitive benefits.

Qualifications

• High school diploma or equivalent with 4+ years of office manager experience.
• Experience in the A/E/C industry preferred.
• Advanced MS Office skills (Word, Excel, PowerPoint).

Responsibilities

• Manage the front desk and coordinate reception activities.
• Field all incoming calls and greet clients and visitors.
• Update listings, coordinate new hire intake, and ensure documentation compliance.
• Oversee mail, deliveries, and office supplies; maintain a professional image.

Skills

Office management

Communication skills

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace. AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role. We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description

Adolfson and Peterson Construction is currently hiring for an Office Manager for our primary Midwest Regional office based out of Bloomington (moving to Edina later this year). This role will ensure that the regional front office is fully functional. Coordinate activities at the reception area, including telephone systems, managing client and subcontractor greetings and meetings, mail and package receipt and distribution, ordering supplies, and handling special events.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Manage the front desk.
• Field all incoming phone calls.
• Greet and direct clients, owners, architects, subcontractors, and team members who enter the building.
• Check in/out all office team members.
• Update jobsite and telephone listings.
• Ensure that the front office area presents a professional company image.
• Process and administer all outgoing mail and deliveries, including UPS, FedEx, and courier services.
• Distribute incoming mail and deliveries to office team members.
• Distribute faxes for incoming and outgoing information.
• Coordinate new hire intake and processing; ensure that documentation and paperwork is compliant.
• Resolve escalated phone calls and walk-ins as needed.
• Establish and/or update policies and contracts with office supply vendors, couriers, and mail/package vendors to achieve best pricing, efficiencies, and value.
• Keep apprised of current and upcoming projects in order to manage internal and external communications effectively.
• Provide administrative support for the office as time permits - design, create, assemble, and distribute regional communication materials; file, copy, and fax documents.
• Collaborate with regional team members in management of AP sponsored meetings or events.
• Manage office services and supplies; ensure that rooms are organized, stocked, and professional.
• Manage schedules for regional office facilities.
• Other duties as assigned.

Requirements

History of experience and proven results including:

• High school diploma or equivalent and 4+ years of office manager experience; bachelor’s degree preferred.
• Experience working in the A/E/C industry preferred.
• Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Excellent interpersonal skills with the ability to build successful and lasting relationships.
• Demonstrated high attention to detail.

Estimated Pay: $58,000.00 - $87,000.00

Benefits

• Medical, Dental, Vision and Life Insurance Health Savings Account 401(k) Flexible Spending Accounts (Dependent & Medical Reimbursement) Paid Time Off (PTO) and Holidays Tuition Assistance Program Employee Referral Bonus

Adolfson & Peterson Construction’s (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry. We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do. We go beyond the build for our communities and our people. Adolfson & Peterson Construction is an Equal Employment Opportunity Employer

Adolfson & Peterson Construction (AP) is a values-driven construction management and contracting company that is consistently ranked among the top construction managers and general contractors in the nation. We bring positive and measurable change to the communities where we live, work and build. Our ability to adapt and innovate has driven our success for more than 80 years. AP is committed to quality, integrity, innovation, safety, operational excellence, and strong business relationships with our clients and our communities. We offer preconstruction, construction and contracting services in four regions across the country. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do. We go beyond the build to lay a strong foundation for your success at AP.

We go beyond the build for our communities and our people.