Office Manager

Adolfson & Peterson Construction; BLOOMINGTON (MN); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Ins.

Health Savings Account

401(k)

Flexible Spending Accounts

PTO and Holidays

Tuition Assistance Program

Employee Referral Bonus

Job summary

Adolfson & Peterson Construction is seeking an Office Manager for our Midwest Regional office in Bloomington, MN, with potential move to Edina. The role ensures the regional front office runs smoothly, coordinating reception, mail, supplies, and events.

You will support hiring, vendor relations, and internal communications. Ideal candidates have 4+ years in office management, strong MS Office skills, and a background in the A/E/C industry.

Qualifications

• High school diploma or equivalent and 4+ years of office manager experience.
• Bachelor's degree preferred.
• Experience in the A/E/C industry preferred.
• Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.

Responsibilities

• Manage the front desk and reception operations.
• Field incoming calls and greet clients, owners, architects, subcontractors, and visitors.
• Coordinate new hire intake and ensure compliant documentation.
• Oversee office supplies, vendors, and mail/courier services to optimize costs.
• Support regional meetings and events; prepare materials as needed.
• Maintain office facilities schedules and ensure a professional front office image.
• Update jobsite and telephone listings to keep information current.

Skills

Communication

Time management

Interpersonal skills

Attention to detail

Integrity

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description

Adolfson and Peterson Construction is currently hiring for an Office Manager for our primary Midwest Regional office based out of Bloomington (moving to Edina later this year). This role will ensure that the regional front office is fully functional. Coordinate activities at the reception area, including telephone systems, managing client and subcontractor greetings and meetings, mail and package receipt and distribution, ordering supplies, and handling special events.

Responsibilities

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Manage the front desk.
  • Field all incoming phone calls.
  • Greet and direct clients, owners, architects, subcontractors, and team members who enter the building.
  • Check in/out all office team members.
  • Update jobsite and telephone listings.
  • Ensure that the front office area presents a professional company image.
  • Process and administer all outgoing mail and deliveries, including UPS, FedEx, and courier services.
  • Distribute incoming mail and deliveries to office team members.
  • Distribute faxes for incoming and outgoing information.
• Coordinate new hire intake and processing; ensure that documentation and paperwork is compliant.
• Resolve escalated phone calls and walk-ins as needed.
• Establish and/or update policies and contracts with office supply vendors, couriers, and mail/package vendors to achieve best pricing, efficiencies, and value.
• Keep apprised of current and upcoming projects in order to manage internal and external communications effectively.
• Provide administrative support for the office as time permits - design, create, assemble, and distribute regional communication materials; file, copy, and fax documents.
• Collaborate with regional team members in management of AP sponsored meetings or events.
• Manage office services and supplies; ensure that rooms are organized, stocked, and professional.
• Manage schedules for regional office facilities.
• Other duties as assigned.

Requirements

• History of experience and proven results including:
  • High school diploma or equivalent and 4+ years of office manager experience; bachelor's degree preferred.
  • Experience working in the A/E/C industry preferred.
  • Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Excellent interpersonal skills with the ability to build successful and lasting relationships.
• Demonstrated high attention to detail.

Estimated Pay

$58,000.00 - $87,000.00

Benefits

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k)
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Time Off (PTO) and Holidays
• Tuition Assistance Program
• Employee Referral Bonus

Adolfson & Peterson Construction's (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer