Office Manager

Babcock & Wilcox; Michigan; On-site; USD 40,000 - 130,000; Full time

Job summary

A leading company in the construction industry is seeking an Office Manager to coordinate administrative duties and support the Construction Operations team. The role requires strong organizational and communication skills, along with relevant experience. The successful candidate will manage various office procedures, assist with payroll, and ensure adherence to company policies at job sites. This is an entry-level, full-time position based in Michigan, with potential travel required.

Qualifications

• Relevant experience in administrative support.
• Ability to multi-task and manage priorities.

Responsibilities

• Organizes and coordinates administration duties.
• Facilitates onboarding procedures for new hires.
• Manages labor brass alley and payroll documentation.

Skills

Attention to Detail

Flexibility

Self-Motivation

Organizational Skills

Communication Skills

Education

High School Diploma or GED

Job description

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The Office Coordinator will organize and coordinate administration duties and office procedures for Babcock & Wilcox Construction Company. This individual will work with and support the Construction Operations team and project sites. Travel may be required. This candidate must be comfortable working independently, as well as in a team environment, and have a demonstrable working knowledge of construction business office practices.

• Maintains field purchasing files
• Manages labor brass alley
• Documents late arrivals or early quits for payroll
• Facilitates the full onboarding procedure for all craft new hires
• Verifies EDS rates are in accordance with union agreement
• Assists project leadership and accountants with required financial analyses, forecasting and customer billing
• Informs and consults with project team regarding areas of concern
• Safeguards Company property and resources; ensures that policies and procedures are followed at jobsite
• Obtains/loads into payroll system and utilizes craft labor agreements for accurate wage and fringe rates
• Issues field checks for local procurement/I-expense
• Codes all field invoices and submits for approval
• Prepares and obtains authorizations for customer billing on project costs
• Ensures that procedures are adhered to on all job sites
• Participates in interviews and training for new hires
• Performs other duties as assigned

Minimum qualifications include a high school diploma or GED, relevant experience, attention to detail, flexibility, self-motivation, and strong organizational and communication skills. Ability to multi-task and manage priorities is essential.

Primary Location

US-Michigan

Job

Administrative Support

Organization

Construction

Job Posting

May 9, 2025

Remote Status

On Site

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

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Location-based salary ranges include Sterling Heights, MI ($55,000-$65,000), Livonia, MI ($60,000-$65,000), Bloomfield Hills, MI ($65,000-$80,000), Dearborn Heights, MI ($80,000-$130,000), and Detroit, MI ($40,000-$60,000).