Office Manager

Hippocratic AI Inc.; Menlo Park (CA); Sur place; USD 90 000 - 150 000; Plein temps

Résumé du poste

Hippocratic AI Inc. in Menlo Park is seeking an Office Manager who treats the office as an experience to be crafted. You will own the Workplace Experience, managing vendors, budgets, space planning, and moves, while keeping supplies and shipping running smoothly.

Many teams work remotely, but this role ensures a warm, efficient headquarters presence, handles events, onboarding, badge setup, and executive travel support, creating a welcoming, distraction-free environment for leaders and staff.

Qualifications

• Bachelor's degree is required.
• 7+ years in office management or workplace operations in corporate environments.
• Experience owning vendor and facilities relationships end-to-end, with budget oversight.
• Experience planning and executing company-wide events.
• Experience supporting senior executives with travel, expenses, or scheduling.
• Experience managing multiple office sites.

Responsabilités

• Own the Workplace Experience: manage daily operations, vendors, contracts, budgets, and moves.
• Ensure safety, security, and facilities operations are up to date and compliant.
• Plan and execute company events and ensure smooth onboarding for new hires.
• Support executive travel and expense processes and travel scheduling.
• Coordinate executive visits and optimize office seating as teams scale.

Connaissances

Office management

Vendor management

Event planning

Executive travel support

Multi-site management

Travel flexibility

Formation

Bachelor's degree

Description du poste

Office Manager

Be the person who makes Hippocratic AI's fastest-growing team run like clockwork.

The Opportunity

At Hippocratic AI, our Menlo Park office is where our culture comes alive. We're looking for someone who treats the office as an experience to be crafted, not a space to be maintained: a space people genuinely want to spend time in, where small details- a stocked kitchen, a flawless event, a warm welcome at the front desk- add up to a workplace with real ambience and heart.

Many of our teams and leaders work remotely, but they come through these doors often, for all-hands, key meetings, and moments that matter, and this role makes sure they feel at home the second they walk in.

What You'll Own

The Workplace Experience. You decide how the office runs, day to day and at scale. That means owning every vendor relationship and contract, managing budgets, and leading space planning and office moves. You keep supplies, kitchen stock, and shipping and receiving running without a hitch, and make sure the physical workplace never becomes a distraction from the work people are here to do.

Safety, Security & Facilities Operations. You're the first line of defense for a safe, functional workplace: overseeing building maintenance and repairs, managing badge access and visitor security, and staying ahead of health and safety compliance and emergency preparedness. When something breaks, or something's off, you're the one who notices first and gets it fixed.

Moments That Matter. You're the one who makes a first day, a company all-hands, team events, or the holiday party feel effortless instead of chaotic. You own event planning and execution for our headquarters, handle badge and desk setup for every new hire and contractor, keep the seating chart current as the team changes, and make sure every guest feels welcomed from the moment they arrive.

Executive Operations. You're a trusted extension of our G&A team: reconciling expenses with zero loose ends, booking travel well ahead of time, and managing executive visits proactively so nothing is left to chance. Some early mornings come with the territory, in service of key meetings and events.

Location and Travel

Menlo Park office-based role:

We believe the best ideas happen together. To support fast collaboration and a strong team culture, this role is expected to be in our Menlo Park office five days a week on a full-time basis.

What It Takes

To succeed in this role, you'll need:

• Bachelor's degree required
• 7+ years of experience in office management or workplace operations within well-established corporate environments
• A track record of owning vendor and facilities relationships end-to-end, including managing a tight budget
• Experience planning and executing company-wide events
• Experience supporting senior executives with travel, expenses, or scheduling
• Multi-site office management experience required
• Flexibility to occasionally start early or travel to support executive meetings, events, or satellite offices

Nice to have: startup or fast-growth company experience, experience leading office moves or space planning, and experience working with flexible/managed workspace providers (e.g., WeWork).

What Success Looks Like

Within 45 days, you're running this workplace independently, with no hand-holding required. You've taken over every vendor relationship and contract, including Kilroy, resolving issues directly instead of escalating to HR or leadership. You've defined a calendar of company events for the year and have a plan in motion for each one. New hires walk in on day one fully set up, and offboarding happens without anyone having to chase it down. Expense reports are reconciled on a predictable cadence with no missing documentation.

Why Join Hippocratic AI

Reinvent healthcare with AI that puts safety first. We’re building the world’s first healthcare‑only, safety‑focused LLM — a breakthrough platform designed to transform patient outcomes at a global scale. This is category creation.

Work with the people shaping the future. Hippocratic AI was co‑founded by CEO Munjal Shah and a team of physicians, hospital leaders, AI pioneers, and researchers from institutions like El Camino Health, Johns Hopkins, Washington University in St. Louis, Stanford, Google, Meta, Microsoft, and NVIDIA.

Backed by the world’s leading healthcare and AI investors. We recently raised a $126M Series C at a $3.5B valuation, led by Avenir Growth, bringing total funding to $404M with participation from CapitalG, General Catalyst, a16z, Kleiner Perkins, Premji Invest, UHS, Cincinnati Children’s, WellSpan Health, John Doerr, Rick Klausner, and others.

Build alongside the best in healthcare and AI. Join experts who’ve spent their careers improving care, advancing science, and building world‑changing technologies — ensuring our platform is powerful, trusted, and truly transformative.

Equal Opportunity

Hippocratic AI is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic information, military or veteran status, or any other characteristic protected by applicable law. We are committed to building a team that reflects the patients we serve. We actively encourage applications from candidates of all backgrounds. If you require accommodations during the hiring process, please contact [e-mail].