Office Manager

Archinect; Menlo Park (CA); On-site; USD 125,000 - 150,000; Part time

Job summary

A Menlo Park architecture firm is seeking a detail-oriented part-time Office Manager to support a busy residential office. The role involves oversight of office operations and project administration, requiring strong organizational and communication skills. Ideal candidates will have prior experience in an architectural setting and a proactive approach.

Qualifications

• Mid-level experience preferred in an architectural/construction office.
• Ability to multitask and work independently.
• Understanding of permitting processes for residential construction is a plus.

Responsibilities

• Manage daily office operations including scheduling and communication.
• Assist with project administration, tracking deadlines and organizing documents.
• Support architectural staff with document preparation and correspondence.

Skills

Organizational skills

Communication skills

Problem-solving skills

Tools

Microsoft Office Suite

QuickBooks

Job description

Seeking office manager for Menlo Park Architecture Firm

CKA Architects

compensation:Commensurate with experience

employment type:part-timeM-F 8am-12pm - flexible hours

experience level:mid level

job title:Part-time office manager

Our 8 person firm is seeking a detail-oriented and organized part-time Office Manager for a busy residential architectural office. This role involves managing office tasks, supporting staff, and ensuring smooth operations. The ideal candidate will have strong administrative skills, experience in an architectural/construction or design office preferred, and a proactive approach to problem-solving.

Responsibilities: Manage daily office operations, including scheduling, appointments, and communication. Maintain office supplies, equipment, and facilities. Assist with project administration, including tracking deadlines, organizing documents, and managing submittals. Support architectural staff with administrative tasks, such as preparing proposals, submitting to various cities, researching zoning codes and property information and correspondence with cities, clients, contractors and showrooms. Go to jobs for minor tasks, pick up samples, drop off samples. Maintain a clean and organized office environment. Assist with other duties as needed.

Qualifications: Previous experience in an architectural/construction or design office setting preferred. Ability to multitask. Excellent organizational and communication skills on the phone and email. Understanding of the permitting processes for residential construction a definite plus. Proficiency in Microsoft Office Suite/QuickBooks Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. If you are a highly motivated and organized individual with a passion for supporting architectural professionals, we encourage you to apply! Please email resume and a paragraph of interest. No direct phone calls, please.