Office Manager

Beehive Industries; Loveland (OH); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical/dental/life insurance

401(k) with company match

Equity in the company

Bonus eligibility

Job summary

Beehive Industries is seeking an Office Manager to join our HR team at the Loveland, Ohio facility. You will provide high-level executive support, manage calendars, travel, and vendor relationships, and oversee day-to-day office operations. You will help drive employee engagement initiatives and support onboarding while maintaining confidentiality.

The role requires 3+ years supporting executives, strong communication, and discretion. A U.S. government security clearance is required; U.S.

Qualifications

• 3+ years’ experience supporting multiple executives or working in a high-growth organization
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to manage sensitive information with discretion
• Experience in event planning and coordination
• Passion for creating an engaging and positive workplace culture
• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. Citizenship is required, as only U.S. Citizens are eligible for a security clearance

Responsibilities

• Provide direct administrative support to the on-site senior leadership team, managing complex calendars, schedules, travel, and priorities.
• Oversee day-to-day office operations, including supplies, food and beverage programs, room scheduling, and vendor relationships.
• Coordinate logistics for executive meetings, board reviews, offsites, and cross-functional leadership sessions.
• Serve as a trusted gatekeeper, prioritizing demands, managing shifting priorities, and exercising sound judgment and confidentiality.
• Support the planning and logistics of company-wide events, celebrations, recognition moments, wellness initiatives, and employee engagement opportunities.
• Assist with new hire onboarding and act as a visible point of contact for questions related to engagement and office experience.
• Draft internal communications and content that reinforce transparency, recognition, and cultural alignment.
• Assist HR with special projects, surveys, feedback loops, and communication initiatives.
• Manage incoming communications and mail distribution.
• Interact professionally and effectively with clients, staff, and vendors in compliance with company policies.
• Collaborate with HR to support employee engagement programs, including recognition events, wellness initiatives, and team-building activities.
• Serve on the engagement team, supporting our culture and mission while fostering an environment where employees can thrive.

Skills

Executive support

Communication

Organizational skills

Event planning

Discretion

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Microsoft Excel

Job description

• Beehive Industries is dedicated to Powering American Defense by revolutionizing the design, development, and delivery of jet propulsion systems to support the warfighter. Through the integration of additive manufacturing, the company aims to meet the growing and urgent needs for unmanned aerial defense by dramatically improving a jet engine’s speed to market, fuel efficiency, and cost.

• Beehive Industries is dedicated to Powering American Defense by revolutionizing the design, development, and delivery of jet propulsion systems to support the warfighter. Through the integration of additive manufacturing, the company aims to meet the growing and urgent needs for unmanned aerial defense by dramatically improving a jet engine’s speed to market, fuel efficiency, and cost.

Founded in 2020, the company is headquartered in Centennial, Colorado, with additional facilities in Knoxville, Tennessee, Loveland Ohio, and Mount Vernon, Ohio. Beehive is committed to grow and advance the defense industrial base while manufacturing exclusively in the USA. This role will be located at our Loveland, Ohio facility.

Role Overview

We are seeking a highly organized, proactive, and people-focused professional to join our HR team as an Office Manager.

This role sits within the HR function but is uniquely positioned to drive employee engagement initiatives while also providing high-level executive administrative support to key members of our Senior Leadership Team.

The ideal candidate thrives in a fast-paced environment, is exceptionally detail-oriented, and brings a high level of professionalism, discretion, and initiative. This role is critical in creating a seamless experience for both employees and executives while reinforcing our culture and mission.

What You’ll Do...

• Provide direct administrative support to the on-site senior leadership team, managing complex calendars, schedules, travel, and priorities.
• Oversee day-to-day office operations, including supplies, food and beverage programs, room scheduling, and vendor relationships.
• Coordinate logistics for executive meetings, board reviews, offsites, and cross-functional leadership sessions.
• Serve as a trusted gatekeeper, prioritizing demands, managing shifting priorities, and exercising sound judgment and confidentiality.
• Support the planning and logistics of company-wide events, celebrations, recognition moments, wellness initiatives, and employee engagement opportunities.
• Assist with new hire onboarding and act as a visible point of contact for questions related to engagement and office experience.
• Draft internal communications and content that reinforce transparency, recognition, and cultural alignment.
• Assist HR with special projects, surveys, feedback loops, and communication initiatives.
• Manage incoming communications and mail distribution.
• Interact professionally and effectively with clients, staff, and vendors in compliance with company policies.
• Collaborate with HR to support employee engagement programs, including recognition events, wellness initiatives, and team-building activities.
• Serve on the engagement team, supporting our culture and mission while fostering an environment where employees can thrive.

You have...

• 3+ years’ experience supporting multiple executives or working in a high-growth organization
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to manage sensitive information with discretion
• Experience in event planning and coordination
• Passion for creating an engaging and positive workplace culture
• Comfortability working in a fast-paced environment, able to act with a sense of urgency, and committed to contributing to company growth
• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. Citizenship is required, as only U.S. Citizens are eligible for a security clearance

Nice to have...

• Bachelor’s degree in business administration or related field
• Highly skilled in Microsoft Excel

Beehive Industries offers a comprehensive benefits package that includes group Medical, Dental, Life, and Short and Long-Term disability coverage from day one. We also offer a generous 401(k) Retirement Savings Plan with a Company match. Every role at Beehive Industries is bonus eligible and will also receive equity in the company.

Beehive Industries is committed to full compliance with applicable anti-discrimination laws. We are an equal opportunity employer and value diversity at our company. We strive to create an inclusive work environment and will not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.