Office Manager

Gastronomous Technologies Inc.; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

High-ownership role at a growing company

Direct working relationship with company leadership

Opportunity for growth as operations scale

Job summary

Gastronomous Technologies Inc. is hiring an Office Manager for its new facility in Southern California. This full-time in-person role requires strong organizational and communicative skills to manage day-to-day office operations while supporting a cross-functional team.

The candidate will oversee office management tasks, support field service logistics, and coordinate administrative functions. Offering a salary range of $70,000 to $90,000, this position also includes competitive equity as part of total compensation.

Qualifications

• 3+ years of experience in office management or operations coordination.
• Strong organizational skills managing multiple priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as the primary point of contact for office operations.
• Support the Field Service team with scheduling and logistics.
• Maintain accurate records and filing systems for operational documents.

Skills

Organizational skills

Communication skills

Vendor management

Procuring supplies

Multi-tasking

Job description

Company Overview

Gastronomous is a Canadian-based entity focused on revolutionizing the quick-service restaurant industry. It realizes the “Kitchen of the Future” through advanced industrial automation techniques and cutting‑edge technologies. In 2026 the team is focused on rapidly expanding deployments of our current products across California and launching one to two new products.

About the Role

We are looking for a highly organized and proactive Office Manager to be the anchor of our new facility in Southern California (Santa Fe Springs). This full‑time, in‑person role is the operational backbone of our US office, keeping day‑to‑day functions running smoothly while supporting a cross‑functional team that includes field service technicians, sales, and remote leadership.

Key Responsibilities

Office & Facility Management

• Serve as the primary point of contact for all office and facility matters
• Manage day‑to‑day office operations including supplies procurement, vendor relationships, and facility maintenance coordination
• Oversee incoming and outgoing shipments, freight coordination, and inventory of spare parts, tools, and equipment
• Maintain organized storage and tracking systems for parts, assets, and consumables
• Coordinate building access, security, and any lease or landlord communications
• Ensure the workspace is safe, clean, and well‑stocked at all times

Administrative & Operational Support

• Support the Field Service team with scheduling, dispatch logistics, and travel coordination
• Process purchase orders, expense reports, and vendor invoices; liaise with the finance function on approvals and reconciliation
• Maintain accurate records and filing systems (digital and physical) for operational documents, contracts, and compliance paperwork
• Assist with onboarding new US‑based hires including workspace setup, equipment provisioning, and first‑day logistics
• Coordinate with the Canadian HQ on cross‑border shipments, customs documentation, and operational reporting
• Support leadership with meeting coordination, travel bookings, and administrative tasks

Communications & Coordination

• Act as a local liaison between the SoCal office and Gastronomous HQ in Canada
• Handle general incoming inquiries (phone, email) directed to the US office
• Assist with customer‑facing logistics such as coordinating site access or equipment delivery scheduling when needed
• Support occasional trade show or event logistics for US‑based industry events

Qualifications & Requirements

• 3+ years of experience in an office management, operations coordinator, or similar administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Comfortable adopting and navigating a range of business software and workplace platforms
• Experience managing vendor relationships, procurement, and basic expense/invoice processing
• Comfortable working in an industrial or light manufacturing office environment
• Reliable, punctual, and comfortable with the full‑time in‑person requirement

Nice to Have

• Experience in a startup, tech, or manufacturing company
• Familiarity with logistics, freight, or supply chain coordination
• Experience supporting a field service or technical workforce
• Bilingual (English/Spanish) is an asset given the regional context
• Prior experience coordinating with a remote or international HQ

Salary Range: $70,000 – $90,000 USD

Salary range listed is an estimate based on a broad range of compensation factors and reflects base salary only. Actual compensation may vary depending on, but not limited to, relevant work experience, education and training, and critical skills. Gastronomous Technologies Inc. also offers a competitive equity package as part of total compensation.

Gastronomous Technologies Inc. is an equal opportunity employer. We welcome applicants of all backgrounds regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

What We Offer

• A pivotal, high‑ownership role at a growing AI/robotics company in the foodtech space
• Direct working relationship with company leadership — your contributions will be visible and valued
• Opportunity to grow with the company as US operations scale