Office Manager

State of Ohio; Kentucky; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible Work Schedule

CPA Reimbursement

Medical Benefits

Retirement Planning

Work/Life Balance

Job summary

The Auditor of State’s office is seeking an Office Manager in Greene County to support daily operations and supervise staff. The role includes coordinating administrative functions, training personnel, and ensuring compliance with policies.

This position offers a hybrid work environment with flexible scheduling and various benefits including medical and retirement planning. Ideal candidates are organized, detail-oriented, and possess strong problem-solving abilities.

Qualifications

• Knowledge of supervisory principles and office practices.
• Ability to organize and prioritize multiple tasks.
• Strong analytical and communication skills.

Responsibilities

• Assist Chief Auditor with daily office operations.
• Supervise support staff and adjust assignments.
• Monitor compliance with agency policies.
• Prepare reports and business documents.

Skills

Organizing and Planning

Problem Solving

Verbal Communication

Written Communication

Collaboration

Tools

Microsoft Office Suite

Job description

The Auditor of State’s office (AOS) is seeking an organized and experienced professional to fill an Office Manager vacancy in the Greene County area. The Office Manager works directly with the Chief Auditor and the Assistant Chief Auditor to support daily regional operations, supervise support staff, coordinate administrative functions, and ensure office procedures are completed efficiently and accurately. The Office Manager also serves as a liaison between staff and management and supports personnel, purchasing, reporting, facility, and contracting activities.

What You'll Do

• Assist the Chief Auditor and the Assistant Chief Auditor with daily office operations and administrative functions.
• Supervise support staff, coordinate workflow, and adjust assignments based on changing needs.
• Train staff on office procedures and participates in employee interviews and performance evaluations.
• Monitor compliance with agency policies, procedures, and personnel requirements.
• Assist with budget planning, management reports, inventory, purchasing, and IPA contracting.
• Format final audit reports for publication and edit files to ensure proper presentation.
• Prepare correspondence, reports, notices, and other business documents.
• Coordinate first- and last-day procedures for regional employees.
• Maintain files, retrieve information, and respond to routine inquiries.
• Coordinate facility maintenance needs and serve as a liaison between regional staff and management.
• Maintain confidentiality and perform other duties as assigned.

Why work for the Auditor of State?

Benefits

• Hybrid work environment
• Four- or Five-Day Flexible Work Schedule
• Merit-Based Internal Promotion Structure
• CPA and Professional Certification Reimbursement Program
• Medical Benefits (Dental and Vision)
• Retirement Planning
• Work/Life Balance

These are just a few of the incredible benefits that the AOS has to offer you. We can offer you a meaningful career in public service!

Educational And Capability Requirements

• Knowledge of supervisory principles, office practices, administrative procedures, and applicable agency policies and regulations.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Ability to organize and prioritize multiple tasks in a changing work environment.
• Strong analytical, problem-solving, organizational, and communication skills.
• Ability to interpret instructions and prepare accurate, concise, professional documents.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work effectively with employees and management at all levels.
• Ability to travel to Audit Site locations.
• Government experience preferred.

Desired Characteristics

You are organized, reliable, detail-oriented, and able to manage multiple priorities in a changing environment. You communicate effectively, both orally and in writing, work well with people at all levels, and demonstrate strong judgment, professionalism, and interpersonal skills.

The AOS is an Equal Opportunity Employer. It is the policy of the AOS to prohibit discrimination and harassment of applicants and employees, due to race, color, religion, sex (including sexual harassment), sexual orientation, gender identity or expression, genetic information, national origin, ancestry, disability, age (40 years or older), veteran status or military status, status as a parent during pregnancy and immediately after the birth of a child, status as a nursing mother, status as a parent of a young child, or status as a foster parent. Discrimination, harassment, and/or retaliation will not be tolerated.

Organization

Auditor Of State

Primary Location

United States of America-OHIO-Greene County-Fairborn

Compensation

Commensurate w/ Experience

Schedule

Full-time

Classified Indicator

Unclassified

Union

Exempt from Union

Primary Job Skill

Operational and Administrative Support

Technical Skills

Administrative support/services

Professional Skills

Collaboration, Organizing and Planning, Problem Solving, Time Management, Verbal Communication, Written Communication

Agency Overview

With a statewide staff of more than 800 auditors and other professionals, the Auditor of State's office is responsible for auditing all public offices in Ohio, (nearly 6,000 entities). This includes cities, counties, villages, townships and schools.